HomeMy WebLinkAbout2005-179 Contract - Access Inc
Contract for PERSONAL SERVICES Less than $25,000
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: ACCESS Inc.
CONTACT:
Cindy Dyer, Housing Development Manager
ADDRESS:
3630 Aviation Way
Medford, OR 97501
TELEPHONE: (541) 779-6691
DATE AGREEMENT PREPARED: 7-15-05 FAX: (541) 779-8886
BEGINNING DATE: 8-1-05 COMPLETION DATE: 1-31-06
SERVICES TO BE PROVIDED: Administration of the City of Ashland Rental Assistance loan program. Perform
program administration services described in attachment "A".
ADDITIONAL TERMS: none
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified,
furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this
contract are fully qualified to perform the service to which they will be assigned in a skilled and workertike manner and, if required to be registe'ed, licensed or
bonded by the State of Oregon, are so registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete th'3 service by the
completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices
shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the
invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal
Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or
more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and alllossE!s, claims, actions,
costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damagE! (including loss or
destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's
employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any
losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail
substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete
responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed
to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any
attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns
or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation
between the assignee or subcontractor and City.
CONSUL TANT
.",\.
i
BY '1-1.-2&--# ~~'e'~/ ( k!.......-7; ~
Signature
f::'; z vc:.',' C- 'pZ NameCL/1 &:4
CITY OF ASHLAND:
BY ~~~_
FINANc1?DiRECTOR
OR
Date: 01. 0'1'05
CITY ADMINISTRATOR
-or
CEt7
DATE
TITLE
DATE
'/- ;},f-Of"
FederallD# 93-066396
*Completed W9 form must be submitted with contract
110.09.27.00.610720
(For C~P~OS~:>nI~ ~~
PURCHASE ORDER # ~ ~ r- ,~
Attachment 'A'
RENTAL ASSISTANCE PROGRAM
The purpose of the Ashland Rental Assistance Program is to provide loans to Ashland renters earning less
than 1000/0 or Area Median Income, to assist with the up-front cost of obtaining rental housing. This is not
an emergency assistance program and can not be used to prevent eviction. The maximum amount of
assistance is $750.00. The amount of assistance received will become a loan that is repayable, with a 50/0
processing fee, to the City of Ashland in monthly installments for a repayment period not to exceed 24
months (payment period can be established for a shorter timeframe if desired by the applicant). Loan .
proceeds must be used toward one or more of the following:
First months rent
Last months rent
Security deposit
The proceeds from the loan must be used exclusively for securing a rental unit within the City of Ashland.
Eligibility of potential participants will be determined by ACCESS Inc., based upon the prolgram parameters
and property qualifications established by the City of Ashland.
CONSULTANT AGREES TO PERFORM THE FOLLOWING SERVICES
1) Ashland Rental Assistance Program Marketing
2) Information, application assistance, follow-up and referral services
3) Identifying other available resources that may benefit the participant
4) Working cooperatively with landlords, the City of Ashland, or any other agent involved in each
transaction.
5) Including the Ashland Rental Assistance Program as part of their overall business operations
including items such as accounting, audit, and other overhead expenditures.
GENERAL REQUIREMENTS
~ The rental property must be located within the Ashland City limits.
~ The participant(s) must be a current resident of the City of Ashland, and must have resided or worked in
Ashland for period not less than ONE YEAR prior to the date of application for assistance.
~ The household income of the participant(s) cannot exceed 1000/0 of the median income for Jackson County,
Oregon as established by the Department of Housing and Urban Development for the Medford Ashland
Metropolitan Service Area. Income verification is required, either by pay stubs or employei- documentation.
~ The participant(s) must have a regular source of income commensurate with monthly payment.
~ The participant must have a satisfactory City of Ashland utility payment history as defined by the City of
Ashland. In cases where applicants have not had an Ashland Utility account in the prior year this criteria will
not apply.
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Page 1 /1
CITY Of
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
r-:::l ~
VENDOR: 000196
ACCESS, INC
POBOX 4666
MEDFORD, OR 97501
SHIP TO: Ashland Planning Depantment
(541) 488-5305
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: COMMUNITY DEVELOPMENT
Contact: Brandon Goldman
Confirming? No
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FIREIGHT
TOTAL
900.00
0.00
0.00
900.00
~
VENDOR COPY
~_":I
o
<:ITY OF
ASHLAND
REQUISITION FORM
THIS REQUEST IS A: Request for Purchase Order
o Change Order( existing PO # )
Required Date of Delivery/Service:
Date of Request: I 8-05-05
8-1-05
through
1-31-06
Vendor Name:
Address:
City, State, Zip:
Phone:
Fax Number
Deliver Location
Ar.r.~~~ Inl"
PO Box 4666
Medford, OR 97501
541-779~691, fax = 774-4304
Services Only
Description
Administration of the Rental Assistance Programs.
Total eost
Invitation to Bid
(copies IDn file)
X Less than Recluest for
$5000 ProposBl1 (copies on file)
Not to exceed
$900.00
Project Number
Account Numbers: 110 . 09. 27 . 00 . 610720
*Please attach the Original signed contract ,and Insurance certificate.
Materials Only
Item # Quantity Unit
Description
Unit Cost Total Cost
OT AL COST OF
HE MATERIALS
Project Number
Account Number
. . .
-- -- -- ------
/l
( I )/' .
'""/, ~upervisor/Dept. Head Signature'
t the above request moots the City of Ashland Solicitation Proce requi
when necessary.
*Please attach the quotes.
,
Employee Signature'
NOTE: By signing this requisition fonn, I certify
G:Flnanoe\Procedure\AP\Forms\2005-06 Requisition fonn.doc
Updated on:07/1~2