HomeMy WebLinkAbout2005-197 Contract - Ashland Roofing
C IT Y OF CONTRACTOR: ASHLAND ROOF COMPANY INC
ASHLAND CONTACT: JOHN SHIPLEY
20 East Main Street . ADDRESS: PO BOX 3294, ASHLAND, OH 97520
Ashland, Oregon 97520
Telephone: (541) 488-6002 TELEPHONE: 541-482-5418
FAX: (541) 488-5311
FAX: 541-482-5418
DATE AGREEMENT PREPARED: 20 SEP 05
BEGINNING DATE: 26 OCT 05 COMPLETION DATE: 15 NOV 05
COMPENSATION: 16,341.00
SERVICES TO BE PROVIDED: WORK TO BE PREFORMED AT PIONEER HALL, WINBURN WAY. REMOVE EXISTING
SHINGLES, PREP AND INSTALL 50 YR GRAND SEQUOIA ARCHITECTURAL COMPOSITION SHINGLES OVER 30# ASTM
FELT. SEE ADDITIONAL REQUIREMENTS AS PER BID DOCUMENTS.
ADDITIONAL TERMS:
Contract for WORK less than $25,000
CITY AND Contractor AGREE:
1. All Costs bv Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise
specified, furnish all labor, equipment and materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assignl9d to the work
required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if
required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also
maintain a current City business license.
3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by
the completion date indicated above.
4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work
commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Pa.yments shall be
made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed
and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to
$25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by
City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520, and 279C.530 are made part of this contract.
7. LivinQ WaQe Requirements: If the amount of this contract is $15,964 or more, and Contractor is not paying prevailing wage for the work,
Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all
employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract.
Contractor must post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all
losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance
of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform
work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by
Contractor should City fail substantially to perform its obligations through no fault of Contractor.
10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the
complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS
Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor sl1all provide City
with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.0117.
11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive
general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability,
products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned
and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for
bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage.
Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be
named as additional insureds. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to the
commencement of any work under this agreement. These certificates shall contain provision that coverages afforded under the policies
cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. Each
certificate of insurance shall provide proof of required insurance for the duration of the contract period.
12. Assianment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written
consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible
for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any
assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City.
CONTRA
I
JOHN SHIPLEY
.../ Print Name
CITY OF ASHLAND:
BY ~ ~::::::1.
FINANCE DIRECTOs7--'"
OR
BY
TITLE PRESIDENT
DATE
CITY ADMINISTHATOR
9/ z--z.-ft r-
,
DATE _21 SEP 05
CONTENT REVIEW ~,&~t:. ~:..-.-
CITY DEPARTMENT HEAD
FederallD # 93-0984885
DATE
q -Z~"~
CCB Name: ASHLAND ROOFING CO INC
CCB #_55501
ACCOUNT # 410.03..42.00.702100
PURCHASE ORDER # P p~~ ~~
(for City purposes only)
City of Ashland - Business License # BL-002877
* Insurance Certificates and a completed IRS W-9 form must be submitted with signed contract.
Revised 4-27-05
..
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a living wage.
~per hour effective June 30, 2004
~~~.
.aia ~
(Increases annually every JUlne 30 by the
Consumer Price Index)
Employees must be paid a
living wage:
employer, if the employer has cafeteria plans (including
ten or more employees, and childcare) benl~fits to the
has received financial amount of wa~les received by
assistance for the project or the employee.
~ For all hours worked under a business from the City of
service contract between their Ashland in excess of ~ Note: "Employee" does not
employer and the City of $15,964. include tempmary or part-
Ashland if the contract time employee~s hired for less
exceeds $15,964 or more. ~ If their employer is the City of than 1040 hours in any
Ashland including the Parks twelve-month period. For
~ For all hours worked in a and Recreation Department. more details on applicability
month if the employee of this policy, please see
spends 50% or more of the ~ In calculating the living wage, Ashland Municipal Code
employee's time in that month employers may add the value Section 3.12.020.
working on a project or of health care, retirement,
portion of business of their 401 K and IRS eligible
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
ICtTY OF
A~;HLAND
SAIF Corporation
9/20/2005 11:43
PAGE 1/1
SAIF Corporation
ElEllF'CaRJRA11'JN
4{)O High St SE
Salem, OR 97312-1000
Toll Free 1-800-285-8525
OREGON WORKERS' COMPENSAnON
CERTIFICATE OF INSURANCE
CERl1flCA TE HOLDER:
CITY Of ASHLAND
A TIN: DALE PETER
The policy of insurance listed below has been issued to the insured named below for
the policy period indicated. The insurance afforded by the policy described here:in is
subject to all the terms, exclusions and conditions of such policy.
POLICY NO. POLICY PERIOD
l 436530 04/01/2005 TO 04/01/2006
INSURED: BROKER OF RECORD:
ASHLAND ROOFING CO INC
1683 ALEXIS WAY
MEDFORD, OR 97501-8187
ISSUE DATI:
09/2 0/2 O() 5
LIMITS OF UABIU1Y:
Bodily Injury by Accident $500,000 each accident
Bodily Injury by Disease $500,000 each employee
Bodily Injury by Disease $500,000 policy limit
DESCRIPTION OF OPERA nONS/LOCA TIONS/SPECIAL ITEMS:
ALL OPERA nONS
IMPORTANT:
The coverage described above is in effect as of the issue date of this certificate. It is
subject to change at any time in the future.
This certificate is issued as a matter of infonnatfon only and confers no rights to the
certificate holder. This certificate does not amend, extend or alter the coverage!
afforded by the policies above.
AUTHORIZED REPRESENTATIVE
~r----
Vi' I rU:vUrlUCrt \) lJUf-I Y
Page 1 / 1
rA'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
E PO NUMBER
06330
VENDOR: 002029
ASHLAND ROOFING CO
PO BOX 3294
ASHLAND, OR 97520
SHIP TO: Ashland Building Maintenance
(541) 488-5358
90 N MOUNTAIN AVENUE
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 10/26/2005
Speciallnst:
Req. No.:
Dept.: ADMINISTRATIVE SERVICES
Contact: Dale Peters
Confirming? No
BLANKET PURCHASE ORDER
Contractor to remove exsitinQ shinQles,
prep and install 50-yr Grand Sequoia
Architectural composition shinQles over
30# ASTM felt.
Location: Pioneer Hall, Winburn Way
Per quote 7/2005
16,341.00
Contract for Work less than $25K
BeQinninQ date: Oct. 26, 2005
Completion date: Nov. 15, 2005
Insurance required/On file
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
IFREIGHT
TOTAL
16341.00
0.00
0.00
16,341 .00
E 410.03.42.00.70210
.411< J
~ ~Z-hj-
Autho d Signatur.e
VENDOR COpy
a
(:ITY OF
ASHLAND
REQUISITION FORM
Date of Request: I 'tS':~ ~
II
THIS REQUEST IS A:
D Change Order( existing PO #
Required Date of Delivery/Service:
Vendor Name:
Address:
City, State, Zip:
Phone:
Fax Number
Deliver Location
~' - ;',cC-' CD
L<:J I \
1'1 IE P Pc> tZ. D . 0/2-
.s'-lI-~Z-S~/8
5'7/-851-07/1
Services Only
Description
~Ifjl)vt= f.>< ISTINe. /ZDo I /7Nj::>
?lZo/' /OI2-;.x:-tV P-C6;: 7/.;sI;;,J! .
~GU) !/.r;J.J,'7J I4JJD d?ATIFRJI9L!.
i4/IJi) 50 y/Z ~,l?l4ll)f~ ~7"CJ I~ J>4;lUl~5
. (' r-.' fl, j
":.J 0;.>: . ';. f t~ .
Total Cost
Solicitation PI'oce..:
o Exempt 3 Written Quotes
(copies attached)
o Sole Source D Invitation to Sid
(copies on file)
o Request for
Proposal (copies on file)
o Less than
$5000
Project Number
Account Number<fLQ..f)3. ~~l.QQ.l9_2~JQO
*Please attach the Original signed contract and Insurance certificate.
Materials Only
Item # Quantity Unit
Description
Unit Cost Total Cost
TOTAL COST OF
I THE MATERIALS
Project Number
Account Number
. . .
-- -- -- ------
*Please attach the quotes.
Employee Signature: Supervisor/Dept. Head Signature: t /'-, ~ ~M ~ x-----
NOTE: By signing this requisition form, I ce ify hat the above request meets the City of Ashland Solicitation Process requirements and can be provided
when necessary.
G: Finance\Procedure\AP\Forms\8 _Requisition form.doc
Updated on:07/15/02
Page 1 / 1
rA1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
DATE
9/22/2005
[
PO NUMBER
06330
VENDOR: 002029
ASHLAND ROOFING CO
PO BOX 3294
ASHLAND, OR 97520
SHIP TO: Ashland Building Maintenance
(541) 488-5358
90 N MOUNTAIN AVENUE
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 1 0/26/2005
Speciallnst:
Req. No.:
Dept.: ADMINISTRATIVE SEI~VICES
Contact: Dale Peters
Confirming? No
Quantity Unit Descrlotlon Unit Price Ext. Price
THIS IS A REVISED PURCHASE ORDER
BLANKET PURCHASE ORDER
Contractor to remove exsitinQ shinQles, 16,341.00
prep and install 50-yr Grand Sequoia
Architectural composition shinQles over
30# ASTM felt.
Location: Pioneer Hall, Winburn Way
Per quote 7/2005
Contract for Work less than $25K
BeQinninQ date: Oct. 26. 2005
Completion date: Nov. 15. 2005
Insurance required/On file
Processed chanQe order 11/17/2005 930.00
Additional work completed - replaced
two skyliQhts, flashinQ packaQe for
skyliQhts, build up/flash one chimney,
removed an old abandoned chimney
*** This is a chanQe order. ***
SUBTOTAL 17 271.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST IFREIGHT 0.00
541-552-2028 TOTAL 17,271.00
ASHLAND, OR 97520
AcCQurit.Nufufjer Project Numl:)er Amount Account Numfjer Project Num ber Amount
E 41 0.03.42.00.7021 O( 17,271.00
M~ /1/lfjDS~
Au orlzed Signature
VENDOR COPY
CITY OF
A~;HLAND
REQUISITION FORM
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: 1Il.}/ov D &I
Required Date of Delivery/Selvice: I )J ~ I
I
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
SOLICITATION PROCESS
Small Procurement o Sole Source 0 Invitation to Bid
o Less than $5,000 o Written findings attached (Copies on file)
o Quotes (Not required)
Cooperative Procurement 0 Reauest for Pmposal
o State of ORNVA contract (Copies on file)
Intermediate Procurement o Other government agency contract 0 Special! Exem ~
o (3) Written Quotes 0 Copy of contract attached 0 Written findings attached
(Copies attached) 0 Emeraencv
0 Contract # 0 Written findings attached
Description of SERVICES
Total Cost
o Per attached PROPOSAL
$
Item #
Quantity
Unit
Description of MATERIALS
~ b'o-,c) I.4:JtZk <:!-o
Unit Pric<e
Total Cost
3D~
o Per attached QUOTE
TOTAL COST
Project Number _ _ _ _ _ _ - _ _ _
$ 9 ga -
Account Number 'j !(). OJ - !t!- ro T-DJd QU
. Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provide on request.
Supervisor/Dept. Head Signature: Wk ~(
Employee Signature:
G: Finance\ProcedureIAP\Forms\8_Requisition form revised.doc
Updated on: 9/1/2005