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Home My WebLink About2005-245 Contract - Peckham & McKenney Contract for PERSONAL SERVICES Less than $25,000 CITY OF ASHLAND CONSULTANT: Peckham & McKenney Executive Search and Consulting 20 East Main Street Ashland, Oregon 97520- Telephone: 541/488-6002 Fax: 541/488-5311 CONTACT: Bobbi Peckham ADDRESS: 6l0Q-!5reeport Blvd, Suite 203A, Sacramento, CA 95822 TELEPHONE: 916.391.2233 DATE AGREEMENT PREPARED: 9/26/2005 BEGINNING DATE: 9/29/2005 FAX: 916.391.2255 COMPLETION DATE: 2/1/2006 COMPENSATION: The City Agrees to pay a professional fee for the recruitment of a Community Development Director in the amount of $16,000. A retainer amount of one third of the fee will be paid up-front, and the remainder of the fee will be divided and paid in two separate monthly invoices. Full payment of the professional fee will be paid within 3 months of eXl9cution of this agreement or when a candidate has accepted an offer of employment, whichever comes first. The City agrees to reimburse for out-of-pocket expenses associated with consultant travel, advertising, printing and binding, postage and delivery, clerical, background checks, and long-distance telephone charges. Expenses will be pre-approved and billed back at cost. Expenses not to eXGeed $6,000. SERVICES TO BE PROVIDED: Consultant agrees to provide Executive recruitment and placement services for the position of Community Development Director. Bobbi Peckham and Phil McKenney as partners will provide professionallrecruitment services and support according to proposal submitted by Peckham & McKenney. ADDITIONAL TERMS: The consultant will provide a placement guarantee for a period of one year from date of hire. If the candidate recruited and recommended by the Consultant leaves employment with the City of Ashland for any reason during their first year, Consultant will provide a one-time replacement at no additional charge, except expenses. -- CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and matenals required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed bv them, and the aooroval bv Citv of anv assianment or subcontract shall not create anv contractual relation between the assianee or subcontractor clnd City. . r BY L- w /) Signat e rf-lrL #LRw/Je'1' Print Name ~~~ /Q;fz- /or- . TITLE DATE FederallD# ""20 - //3 ~ 3. 86 *Completed W9 form must be submitted with contract Revised 6-02-05 CITY OF ASHLAND: BY ~ ~-'" ..~ FINANC DIRECTOR DATE CONTENT REVIEW: By: r City Department Head Datl3: ~r~r- ACCOUNT # 7/ t? ?7 ~ ~ tY c:J 6 t::? /,0 ,r t::9-cJ (For Ci~.. urposes. . only) PURCHASE ORDER # C / ~ ~/.5f r J ~A' CITY RECORDER'S COpy Page 1 / 1 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 06399 VENDOR: 010336 PECKHAM & MCKENNEY 6700 FREEPORT BLVD SUITE 203A SACRAMENTO, CA 95822 SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Dei. Date: 9/29/2005 Speclallnst: Req. No.: Dept.: ADMINISTRATIVE SERVICES Contact: Gino Grimaldi Confirming? No THIS IS A REVISED PURCHASE ORDER BLANKET PURCHASE ORDER Professional Recruitment and ConsultinQ Services for a Community Development Director 25,000.00 RFP PSK 09/26/2005 BeQinninQ date: 09/29/2005 Completion date: 02/01/2006 *** This is a chanQe order. *** BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SlIlBTOTAL TAX i=REIGHT TOTAL 25 000.00 0.00 0.00 25,000.00 ~ /0/ ~ /Lj;:;;'.r Auth . ed Signature VENDOR COpy -r