HomeMy WebLinkAbout2005-247 Contract - RVCOG
Contract for PERSONAL SERVICES Less than $25,000
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: Rogue Valley Council of Governments
CONTACT: Di ck Converse
ADDRESS: P. O. Box 3275, Central Point, OR 97502
TELEPHONE: 541/664-6674
FAX: 541/664-7927
DATE AGREEMENT PREPARED:
BEGINNING DATE: October 18, 2005 COMPLETION DATE: March 1, 2006
COMPENSATION: $65/hour plus material costs such as mileage, photocoDVinq, l)ostaqe, etc.
SERVICES TO BE PROVIDED: Current Plannina Assistance
ADDITIONAL TERMS:
CITY AND CONSULTANT AGREE:
1. All Costs by Oonsultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor,
equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully
qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonde,d by the State of Oregon, are so
registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and
submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living
wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract.
Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,
judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to
perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other
damages, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant shculd City fail substantially to perform
its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance
of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant
is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or
subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed
bv them and the aDDroval bv City of any assianment or subcontract shall not create any contractual relation between the assianee or subcontractor and City.
CONSULTANT
BY \\..A. ^-..J'.-. '-A-J----
Signature
Michael Cavallaro
Print Name
CITY OF ASHLAND:
BY ~ ~ 11/3r/t:;r
FINANC RECIoR ~
OR
CITY ADMINISTRATOR
Executive Director
TITLE
DATE
to\t~loS-
Date: ID.I t>. ~~
FederallD# 93- 0611406
*Completed W9 form must be submitted with contract
ACCOUNT # //0.0'. ::l.? 00. 'O~'/()O
(For Citu'u~s~s~l~ ---:7/'
PURCHASE ORDER # t:/ e? T ~~ ~
CITY RECORDER'S COpy
Page 1 / 1
~A'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
DATE
11 /3/2005
E PO NUMBER
06424
VENDOR: 000506
RVCOG
POBOX 3275
CENTRAL POINT, OR 97502
SHIP TO: Ashland Planning Department
(541) 488-5305
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date: 10/18/2005
Speciallnst:
Req. No.:
Dept.: COMMUNITY DEVELOPMENT
Contact: Bill Molnar/Adam Hanks
Confirming? No
BLANKET PURCHASE ORDER
Current PlanninQ Assistance
$65/Hour plus material costs such as
mileaQe, photocopyinQ, postaQe, etc.
: Uriitlflrice
Ext.Price .
20,000.00
PSK
BeQinninQ date: October 18, 2005
Completion date: March 1, 2006
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SU'BTOTAL
TAX
FREIGHT
TOTAL
20000.00
0.00
0.00
20,000.00
"L"";", I",' " ~~j)un.tNUmber .'PtClJect.N~OlI:ie.. ",.; . ~rri~'1 nt
I,.' >,
E 1 1 0.09 .27.00.604 1 O( 20.000.00
~~. 1V0r
Au rized Signature
VENDOR COPY
CITY OF
AS~HLAND
REQUISITION FORM
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: 10/,3.110.5'
Required Date of Delivery/Service:
4,Uc. 1./41\<11,., COt..(n~11 c./ GrNCY"i1".".,_I.r
Po o. t?o~ J'fl'M"
~41 A/'rItf o~ .., 7.J"O.<
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Die~ Co" e.Nnf!,
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Optional)
Description of SERVICES
Cw,..,.ewl- Af:f1-fi11'i-t., c::t.rJ''''J~ce ~ ,P;61-f~1"t7
fi11fm~1N" 4"~ J'&'/"o,- JIIa",.",..
o Invitation to Bil~
(Copies on file)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
I)~
Per attached PROPOSAL
:rotal Cost
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
D Per attached QUOTE
Project Number ______ - ___
Account Number tl'!.. - ~_,. 3]- ~~- ~_,,--'(!!,_o t L ~
. Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. ~.II {"Y'- a~.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting r~el:H~
and the documentation can be provided upon request. (!
Employee Signature: ~ Supervisor/Dept. Head Signature:
G: Finance\ProcedureIAP\Forms\8_Requisition form revised
Updated on: 11/1/2005