HomeMy WebLinkAbout2005-251 Contract - OBEC
ENGINEERING SERVICES CONTRACT
Consultant services contract made on the date specified below in Recital A between the City and
Consultant as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: OBEC CONSULTING ENGINEERS
City Hall Address: 920 COUNTRY CLUB ROAD, SUITE 100B
20 E. Main St. EUGENE OR 97401-6089
Ashland, Oregon 97520
(541) 488-6002
FAX: (541) 488-5311 Telephone: 541/683-6090
FAX: 541/683-6576
Date of this agreement: 1[ B: RFP date: August 10, 2005
OCTOBER 3, 2005 Proposal date: September 13, 2005
1[2.2. Contracting officer: Joe Strahl, PE, Interim Public Works Director
1[2.4. Project: Railroad Crossing Improvement Project No. 05-15
1[6. Consultant's representative: Jerome D. Lane, PE
1[8.3. Maximum contract amount: $154,316.00
B. On the date noted above, City issued a request for proposals (RFP) for consulting sE!rvices
needed by City for the project described above. Consultant submitted a proposal in response to the
RFP on the date noted above.
C. After reviewing Consultant's proposal and proposals submitted by other offerors, City selected
Consultant to provide the services covered by the attached Scope of Services from OBEC
Consulting Engineers.
City and Consultant agree as follows:
1. Relationship between City and Consultant:
Consultant accepts the relationship of trust and confidence established between Consultant and
City by this contract. Consultant covenants with the City to perform services and duties in
conformance to and consistent with the standards generally recognized as being employed by
professionals of consultant's caliber in the locality of the project. Consultant further covEmants to
cooperate with City, City's representatives, contractors, and other interested parties in furthering
the interests of City with respect to the project. In order to promote successful completion of the
project in an expeditious and economical manner, Consultant shall provide professional consulting
services for City in all phases of the project to which this contract applies, serve as City's
professional consulting representative for the project, and give professional consultation and
advice during the term of this contract. Consultant acknowledges that City is relying on consultant
to provide professional consulting services in a manner that is consistent with the interests of City.
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2. Definitions:
Generally words, terms and phrases used in this contract shall have the meaning ascribed to them
in the construction industry, unless the context clearly indicates otherwise. As used in this contract:
2.1. "City" means the City of Ashland, Oregon.
2.2. "Contracting officer" means the person specified in Recital A above or that person's
designee.
2.3. "Project" means the project described in Recital A.
2.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions,
reports, and other consulting services and products which Consultant is required to provide under
this contract.
3. Term: The term of this contract shall commence on the date specified in Recital A above and
end on completion of all services required by this contract unless sooner terminated as provided in
this contract.
4. Authority of contractinq Officer: The contracting officer shall have the authority to act on behalf of
City in the administration and interpretation of this contract. The contracting officer shall have
complete authority to authorize services, transmit instructions, receive information, interpret and
define City's policies and make other decisions with respect to Consultant's services.
5. Consultinq Services: Consultant shall provide services to City that is described in the attached
Scope of Services.
5.1. In connection with the described services in the SOS, Consultant shall:
5.1.1. Consult appropriate representatives of City to clarify and define
City's requirements relative to the services.
5.1.2. Review available data relative to the services.
5.1.3. Identify data which is not available and is needed to fulfill the
services, and act as City's representative in obtaining such data.
5.1.4. Prepare monthly progress reports to the contracting Officer on the
status of services.
5.1.5. Cooperate with other consultants retained by City in the exchan!]e
of information needed for completion of the services and the project.
5.2. Consultant shall commence performance of services within five days after receiving
written authorization from the contracting officer for work described in the SOS. Consultant shall
perform the services as expeditiously as is consistent with professional skill and care and the
orderly progress of the project. Upon request of City, Consultant shall submit for City's approval, a
schedule for the performance of work elements described in the RFP. Each schedule shall include
allowance for periods of time required for City's review and approval of Consultant's services. Each
schedule, approved by City, shall become a part of this contract.
5.3. Consultant shall perform the services as an independent contractor in accordance with
generally accepted standards in Consultant's profession. Consultant shall be responsible for the
professional quality, technical accuracy and the coordination of all services performed by
Consultant. Consultant shall, without additional compensation, correct or revise any error or
deficiencies in the services that are caused by Consultant's negligence. City's review, approval,
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acceptance of, or payment for, any of the services shall not be construed to waive any of City's
rights under this contract or of any cause of action arising out of Consultant's services. In the event
of any breach of this contract by Consultant or negligent performance of any of the servilces, City's
cause of action against Consultant shall not be deemed to accrue until City discovers sllch breach
or negligence, or should have, with reasonable diligence, discovered such breach or ne!~ligence.
The preceding sentence shall not be construed, however, to allow City to prosecute an action
against Consultant beyond the maximum time limitation provided by Oregon law.
6. Assiqnment of Consultant's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of
the person specified in Recital A above, who shall act as Consultant's representative in all
communications and transactions with City.
6.2. Consultant will endeavor to honor reasonable specific requests of City with regard to
assignment of Consultant's employees to perform services if the requests are consistent with
sound business and professional practices.
7. Responsibilities of City:
7.1. City will cooperate fully with Consultant to achieve the objectives of this contract.
7.2. City will provide information, documents, materials and services that are within the
possession or control of City and are required by Consultant for performance of the services.
7.3. City will arrange for access to, and make all provisions for Consultant to enter upon,
public and private property as required for Consultant to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Consultant, public agencies,
and others involved in the project.
8. Payment:
8.1. City shall pay Consultant for services and reimburse Consultant for expenses incurred
by Consultant in performance of services in accordance with a payment schedule to be submitted
by Consultant and accepted by City. No reimbursement will be made for expenses that are not
specifically itemized in this payment schedule without prior approval by the contracting officer.
8.2. Consultant shall submit monthly invoices to City for Consultant's services within ten
days after the end of the month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the sum
specified in Recital A above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State
of Oregon. Consultant shall promptly observe and comply with all present and future laws, orders,
regulations, rules and ordinances of federal, state, City and city governments with respl9ct to the
services including, but not limited to, provisions of ORS 279C.505, 279C.515, 279C.520 and
279C.530.
9.2. Pursuant to ORS 279C.520(2) any person employed by Consultant who performs
work under this contract shall be paid at least time and a half pay for all overtime in excess of 40
hours in anyone week, except for persons who are excluded or exempt from overtime pay under
ORS 653.010 to 653.261 or under 29 U.S.C. Sections 201 to 209.
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9.3. Consultant is a "subject employer" as defined in ORS 656.005 and shall comply with
ORS 656.017. Prior to commencing any work, Consultant shall certify to City that Consultant has
workers' compensation coverage required by ORS Chapter 656. If Consultant is a carrim insured
employer, Consultant shall provide City with a certificate of insurance. If Consultant is a self-
insured employer, Consultant shall provide City with a certification from the Oregon Department of
Insurance and Finance as evidence of Consultant's status.
9.4. If the amount of this contract is $15,964.00 or more, Consultant is required to comply
with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this
chapter, to all employees performing work under this contract and to any subcontractor who
performs 50% or more of the service work under this contract. Consultant is also required to post
the attached notice predominantly in areas where it will be seen by all employees.
10. Ownership of Documents:
All documents prepared by Consultant pursuant to this contract shall be the property of City. To the
extent permitted by law, City shall, within the limits of the Oregon Tort Claims Act, defend,
indemnify and hold harmless Consultant, its consultants, agents and employees against all
damages, claims, expenses and losses arising out of any reuse of plans, specifications and other
documents prepared by Consultant without prior written authorization of Consultant.
11. Records:
11.1. Consultant shall develop and maintain complete books of account and otl1er records
on the services which are adequate for evaluating Consultant's performance. Consultant shall
maintain records in such a manner as to provide a clear distinction between the expenditures and
revenues related to the project and the expenditures and revenues related to Consultant's other
business.
11.2. Consultant's books and records shall be made available for inspection by City at
reasonable times, to verify Consultant's compliance with this contract. City shall have the right to
request an audit of Consultant's books and records by a certified public accountant retained by
City.
12. Indemnification:
Consultant shall defend, indemnify and save City, its officers, agents, and employees harmless
from any and all claims, actions, costs, judgments, damages or other expenses resulting from
injury to any person (including injury resulting in death), or damage to property (including loss or
destruction), of whatsoever nature arising out of or incident to the negligent performance of this
contract by Consultant (including but not limited to, the negligent acts or omissions of Consultant's
employees, agents, and others designated by Consultant to perform work or services attendant to
this contract). Consultant shall not be held responsible for any claims, actions, costs, judgments,
damages or other expenses, directly and proximately caused by the negligence of City,
13. Insurance:
13.1. Consultant shall, at its own expense, at all times during the term of this contract,
maintain in force:
13.1.1. A comprehensive general liability policy including coverage for
contractual liability for obligations assumed under this contract, blanket contractual
liability, products and completed operations and owner's and contractor's
protective insurance;
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13.1.2. A professional errors and omissions liability policy; and
13.1.3. A comprehensive automobile liability policy including owned and
non-owned automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or gmater than
the limits for claims made under the Oregon Tort Claims Act with minimum coverage of $500,000
per occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage.
13.3. Liability coverage shall be provided on an "occurrence" basis. "Claims made"
coverage will not be acceptable, except for the coverage required by subsection 13.1.2.
13.4. Contractor shall submit certificates of insurance acceptable to the City with the
signed contract prior to the commencement of any work under this agreement. Each certificate
shall state that coverage afforded under the policy cannot be cancelled or reduced in coverage
cannot be made until at least 30 days prior written notice has been given to City. A certificate which
states merely that the issuing company "will endeavor to mail" written notice is unacceptable.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any act or
obligation required by this contract within ten days after the other party gives written notice
specifying the nature of the breach with reasonable particularity. If the breach specified in the
notice is of such a nature that it cannot be completely cured within the ten day period, no default
shall occur if the party receiving the notice begins performance of the act or obligation within the
ten day period and thereafter proceeds with reasonable diligence and in good faith to effect the
remedy as soon as practicable.
14.2. Notwithstanding subsection 14.1, either party may declare a default by wl'itten notice
to the other party, without allowing an opportunity to cure, if the other party repeatedly breaches
the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract
and pursue any equitable or legal rights and remedies available under Oregon law. All remedies
shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the
State of Oregon for Jackson County.
15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3, City may
terminate by giving Consultant written notice sixty days prior to the termination date.
15.2. In addition to the right to terminate this contract under subsection 14.3, Consultant
may complete such analyses and records as may be necessary to place its files in ordHr and,
where considered necessary to protect its professional reputation, to complete a report on the
services performed to date of termination.
15.3. If City terminates the contract under subsection 15.2, Consultant shall be paid for all
fees earned and costs incurred prior to the termination date. Consultant shall not be entitled to
compensation for lost profits.
16. Notices:
Any notice required to be given under this contract or any notice required to be given by law shall
be in writing and may be given by personal delivery or by registered or certified mail, or by any
other manner prescribed by law.
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16.1. Notices to City shall be addressed to the contracting officer at the address provided
for the City in Recital A above.
16.2. Notices to Consultant shall be addressed to the Consultant's representative at the
address provided for the Consultant in Recital A above.
17. Assiqnment:
City and Consultant and the respective successors, administrators, assigns and legal
representatives of each are bound by this contract to the other party and to the partners,
successors, administrators, assigns and legal representatives of the other party. Consultant shall
not assign or subcontract Consultant's rights or obligations under this contract without prior written
consent of City. Except as stated in this section, nothing in this contract shall be construed to give
any rights or benefits to anyone other than City and Consultant.
18. Modification:
No modification of this contract shall be valid unless in writing a1ld si ed by t
CONSULTANT CITY OF LAN
By ~~~~ By: <\
ignature GinO Gnmaldl
City Administrator
Gayle D. Harley, P.E.
Printed Name
Its: President
FedlD# 93-0552628
REVIEWED AS TO FORM:
By:
Legal Department
REVIEWED AS TO CONTENT:
By:
Date:
Department Head
Coding:
Date:
(For City use only)
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Scope of Services
Proiect Understanding
The Ashland Rail Crossing project is located within the Ashland city limits along a
section of railroad track operated by Central Oregon and Pacific Railroad (CORP) in
Jackson County, Oregon. The project includes upgrading five existing at-grade railroad
crossings to current ODOT crossing standards over a five year period. The crossings to
be improved include Laurel/Hersey Street, Oak Street, East Main Street, Walker A venue,
and Glenn Street.
The Laurel/Hersey Street crossing is located at the intersection of two busy avenues and
will be the terminus ofthe future North Ashland Multi-use Path. Proposed improvements
to this single track crossing include installing automated crossing gate signals and precast
concrete crossing panels, rebuilding the approach roadways as necessary to mee:t grade
requirements, providing bicycle and pedestrian facilities, and installing appropriate
signing and pavement markings.
The Oak Street crossing negotiates two CORP tracks and is within 50 feet of the
intersection of Van Ness Avenue with Oak Street. Proposed improvements at this
location include installing automated crossing gate signals and precast concrete crossing
panels, widening the crossing to accommodate future bike lanes and sidewalks, and
installing appropriate signing and pavement markings.
The East Main Street crossing crosses one CORP track and currently has automated
crossing gates and signals that will remain. Proposed improvements to this crossing
include installing precast concrete crossing panels, widening the crossing to
accommodate future bike lanes and sidewalks, and installing appropriate signing and
. pavement markings.
The Walker Avenue crossing also crosses one CORP track and currently has automated
crossing gates and signals. Proposed improvements to this crossing include installing
precast concrete crossing panels, widening the crossing to accommodate future bike lanes
and sidewalks, and installing appropriate signing and pavement markings.
The Glenn Street crossing is a low volume residential street that crosses one CORP track.
This crossing is also along the alignment of the future North Ashland Multi-use Path.
While this crossing has been identified as a possible future closure, it is proposed that
minimum upgrades be done to the crossing to make it compatible with the Multi-use Path
project. Coordination with CORP and ODOT Rail Division will be needed to determine
the necessary upgrades to this crossing.
The City of Ashland has previously applied to ODOT Rail Division for authorization to
modify the crossings at Oak Street, East Main Street, and Walker A venue. It is expected
that the final rail orders will be approved in late August. The City will also provide
survey information for all five ofthe crossing locations, negotiate right-of-way needs as
necessary, and provide construction inspection for each of the five projects.
Rail Order permit applications will be prepared for the proposed crossing modifications
at Laurel/Hersey St. and Glenn St. Ongoing coordination with CORP and ODOT Rail
Division is expected on all five crossings. Each project will include but not be limited to
adjusting existing utilities, installing new drainage facilities, installing concrete curbs and
islands, installing new signing and pavement markings, roadway grading, basing, and
paving. Design will also be required for staging, traffic control, and erosion control.
Task 1 - Proiect Mana2:ement & Coordination
The major objective ofthis task is to establish the lines of communication and set forth
the priorities between the City of Ashland (City) and OBEC; coordinate and attend team
meetings; and to manage and coordinate all design, permitting, and contract document
preparation to ensure that project goals are met and submitted in a timely manner. The
City is the lead local agency and shall be responsible for primary communications with
the public and other local agencies involved in the project.
OBEC shall be responsible for developing the project schedule including but not limited
all major tasks, project design team meetings, and milestones (type and date) specified in
this Statement of Work and required to complete the work. OBEC shall attend a
maximum of four project team meetings.
OBEC shall submit written progress reports of engineering and design activities and
prepare a detailed project schedule showing all major tasks, project design mee:tings,
review milestones, and deliverables. A monthly progress report and progress billing shall
be prepared in a format acceptable to the City.
The following subtasks will be involved in Project Management & Coordination:
· Schedule, coordinate and supervise project work
· Maintain liaison and coordination with the City, ODOT Rail, and Central Oregon
and Pacific railroad (CORP).
· Prepare progress reviews
· Develop and implement Quality Assurance program
· Prepare Records of Decisions
· Monitor project budget
OBEC shall prepare detailed monthly progress reports and progress billings (billing
statements must include all information listed as minimum requirements per Exhibit A,
Part 2 of the flexible services contract). A copy of all invoices and progress reports shall
be sent to the City for their records.
The project schedule must include, as a minimum, the following milestones wi1th
associated submittal dates:
. Project Team Meetings
· All Deliverables
· Utility Coordination points or timelines
· Crossing Order Application
· Railroad Coordination (CORP)
· 30% and 90% Plan Reviews
· Final PS&E
· Bid Date
Assumptions;
· There will be no public involvement or public meetings associated with this
project
Deliverable: Invoices, progress reports and MS Proiect schedule.
Task 2 - Utility Location & Coordination
OBEC shall initiate contacts with utilities, and coordinate relocations as needed prior to
project advertisement for bidding, for construction of the project. Utility coordination
shall be performed in accordance with the following publication; "Procedures for Utility
Relocations/Reimbursement for Federally Funded Local Public Agency Projects. "
The Utility Location and Coordination task includes the following subtasks:
· Identify utilities within the vicinity ofthe project.
· Send preliminary plans to each of the effected utilities.
· Determine possible conflicts with utilities.
· Prepare and send a "Utility Conflict" Letter to each effected utility.
· Prepare and send a "Timing Requirements Letter" to each effected utility.
· Submit "Requirements for Relocation Plans, Schedule, and Cost Estimate".
· Prepare and submit "Utility Timing and Status Reports".
Assumptions;
· All utilities within the project area have been identified and located by the City
· All utilities are included in the survey base map provided by the City
· Any utilities not previously identified and located shall be surveyed and added to
the base map by the City.
Deliverable: Utility Timing and Status Report (hard copy).
Task 3 - Preliminary Desien
OBEC shall develop preliminary roadway plans for improvements to five (5) railroad
crossings. The preliminary plans shall incorporate the improvements described in the
approved Final Order issued by ODOT Rail Division for each crossing. Three crossings
have Proposed Final Orders being processed by ODOT Rail and two crossings will have
crossing order applications prepared and submitted as part ofthe contract. The five
crossings and proposed improvements are as follows;
LaurellHersey Street
Crossing order to be prepared as part of this contract. Proposed improvements consist of;
· Installation of four automated crossing gates and flashing lights (design and
installation by CORP)
· Installation of a concrete panel street crossing surface
· Installation of a concrete panel crossing surface for sidewalk and path connections
· Reconstruction of street approaches and curb extensions, as required
· Replacement of pavement markings and signs within project limits
Glenn Street
Crossing order to be prepared as part of this contract. The Glenn Street crossing has been
identified as a possible crossing to be closed in the future. Therefore, improvements at
this location shall be limited to those improvements that are essential for proper function
and operation of the future North Ashland Multi-use path which is scheduled tor
construction in fiscal year 2007. The maximum extent of improvement for this crossing
may be the addition of a single sidewalk extension across the tracks in line with the
sidewalk located on the east side of Glenn Street. Additional improvements may include
brush removal to increase sight distance and reinstallation of advance warning pavement
markings and signs.
Oak Street Crossing
A crossing Order application has been submitted by the City and is pending final
approval. Proposed improvements described in the Rail Order are as follows;
· Replace the existing crossing surface with concrete panels
· Widen the crossing to include sidewalk and bike lane extensions
· Installation of two flashing lights and two automated crossing gates (design and
installation by CORP)
· Construction of required curb extensions and street approach alterations
· Replacement of pavement markings and signs within project limits
East Main Street
A crossing Order application has been submitted by the City and is pending final
approval. Proposed improvements described in the Rail Order are as follows;
· Replace the existing crossing surface with concrete panels
· Widen the crossing to include sidewalk and bike lane extensions
· Construction of required curb extensions and street approach alterations
· Replacement of pavement markings and signs within project limits
W alker Avenue
A crossing Order application has been submitted by the City and is pending final
approval. Proposed improvements described in the Rail Order are as follows;
· Replace the existing crossing surface with concrete panels
· Widen the crossing to include sidewalk and bike lane extensions
· Construction of required curb extensions and street approach alterations
· Replacement of pavement markings and signs within project limits
OBEC shall complete the roadway design for the five crossings and develop the drawings
as 30% plans and submit to the City and CORP for review.
This work includes the following subtasks;
Gather & Review Existing Survey Data
OBEC shall gather all material relevant to the proposed project from the City. The City
shall provide the following items to assist in design of the crossings;
· Approved Final Rail Orders
. Utility records
· Topographic survey of ea~h crossing including existing right of way and utility
locations
. Aerial photographs
· Copies of adjacent street improvement projects
· City standard drawings and design standards
OBEC shall review the above information and provide a design which is consistent with
the recommendations contained in those documents.
Prepare Alternative Design Concepts
This task involves alternative analysis at the Laurel/Hersey Street and Glenn Street
crossings. These two crossings do not have crossing orders prepared and analysis will be
required to determine the most cost effective solution at each site to correct site specific
deficiencies. Improvements at the Glenn Street crossing will be minimal but analysis will
be required to evaluate what improvements will be necessary to correct the deticiencies
outlined in the Railroad Crossing Evaluation Report. The Laurel/Hersey Street crossing
is a more complicated site consisting of a four-leg intersection, a skewed rail crossing,
and a mix of residential and industrial properties adjoining the crossing. This site will
require more in depth analysis to evaluate crossing improvements which will correct the
numerous deficiencies and safety issues that exist at this site. Designs will be developed
that are consistent with future construction of the multi-use path.
Review Alternatives with CORP and ODOT Rail
Work for this subtask involves meeting with CORP and ODOT Rail during design
development to evaluate alternatives to ensure all necessary features are incorporated that
address vehicle and train operations and safety at each crossing.
Prepare Preliminary Crossing Plans
Preliminary plans shall be developed for five railroad crossings that evaluate the existing
conditions/design constraints and opportunities which best provide cost-effective, readily
constructible solutions. This task includes the following:
· Overall plan and elevation drawings on 11 "x 17" sheets detailing roadway alignment,
typical sections, right of way impacts, and railroad crossing improvements.
· Preliminary Traffic Control Planes).
· Preliminary cost estimate
· Coordination with CORP railroad signal design
Assumptions;
· There will be no road grade adjustments at the Glenn Street crossing.
· The City shall provide any additional surveyor right of way information required
to complete the design.
· The City will prepare right of way descriptions and acquire any right of way
required for the project
Deliverable: Five (5) sets of preliminary plans and estimate
Task 4 - Crossin!! Order Application
This task involves preparing a crossing order for the Laurel/Hersey Street and Glenn
Street crossings. The crossing order application shall detail the proposed improvements
determined during the preliminary design task. This task involves the following;
· Coordination with CORP and ODOT Rail during preparation of the application
· On-site Meetings with CORP and ODOT Rail to discuss issues and review the
preliminary design plans
· Prepare a draft Rail Crossing Order that includes plans and details ofthe proposed
improvements
· After receiving comments from CORP, ODOT Rail and the City prepare a Final
Rail Crossing Order
.
Assumptions;
· The City will be responsible for submitting the application to ODOT Rail and
paying all associated fees
Deliverable: Five (5) copies of the draft and final Rail Crossing Order
Task 5 - Final design
OBEC shall prepare detailed plans, profiles and details of the proposed crossing
improvements. Construction plans and details shall comply with the City's standards and
design criteria and the approved Rail Crossing Orders. This task shall include the
following engineering services:
· Provide all plan drawings including typical sections, grading plans, traffic control
plans, plan and profile, drainage details, erosion control plans, signing and striping
plans, standard details, and other related drawings for submittal to City for review as
applicable.
· Perform independent design check and plan review of all drawings and related
quantities. Design check shall verify construction plans comply with the City's
standards and crossing orders.
· Prepare Engineer's Estimate
· Prepare proposed construction schedule.
· Furnish half-size plans for submittal to the City.
· Make corrections to plans as required by City review.
· Coordinate with CORP to ensure roadway plans are consistent with rail crossing
design
Deliverable: See Task 6
Task 6 -Specifications & Special Provisions
OBEC shall prepare Special Provisions utilizing the 2002 edition of the "Oregon Standard
Specifications for Construction". OBEC shall write any additional special provisions
needed. The following subtasks may be involved in Specifications and Special Provisions.
. Prepare Special Provisions using "redline - strike out" revision features.
. Write additional Special Provisions, as necessary.
· Revise Special Provisions based on comments received during City review.
OBEC shall prepare the bid schedule and Engineer's Estimate for City review. OBEC
shall make corrections to bid schedule and Engineer's Estimate based on review
comments. This task will involve preparing draft and final specifications and special
provisions for three separate bid packages to be advertised and bid over a three year
period.
Assumptions;
. The City shall provide all boiler plate information necessary to complete the contract
documents.
· Construction drawings for all five crossings will be reviewed, corrections made as
necessary, and drawings finalized during the initial advance plan review cycle.
· There will be no revisions to the plans after they are finalized.
· At the conclusion of advance plan review, construction plans will be paekaged
into separate plan sets for three different bid packages.
· There will be a maximum of three bid packages to be prepared over a three year
period with the first bid package scheduled for 2006.
. The special provisions and final engineers estimate will be prepared for each bid
set within 12 weeks of the bid within the year they are to be bid.
Deliverable: Five (5) hard copies of half-size (11" x 17") Advance Plans,
Specifications, & Special provisions distributed to the City for Review.
Deliverable: One (1) hard CoPY of Final Mylar Plans. One (1) hard COPy and one (1)
electronic copy of the Specifications, Special Provisions and Construction
Cost Estimate.
Task 7 - Bidding Assistance
OBEC shall be available for answering questions during the advertising and bidding of the
project. This task will involve assisting the City during bidding of three separate bid
packages scheduled for advertisement and bidding over a three year period. The following
subtasks may be involved in Bidding Assistance:
· Provide written response to questions from bidders to the City.
· Prepare plans and specifications addenda revision letters as needed.
· Assist with the evaluation of bids, if necessary.
Assumptions;
. The City shall be responsible for reproducing and distributing project plans and
specifications to prospective bidders
. The City will responsible for advertising for bids and paying all associated fees
. The City will conduct pre-bid conferences, conduct bid opening, and award and
execute the construction C'ontract.
. OBEC will not attend pre-bid conferences or bid opening.
Deliverable: Documentation of responses to bidders and revision letters within three (3)
days of request by the City.
Task 8 - Assistance During Construction
This task involves assisting the City during construction. Assistance during construction
shall involve consultation during construction which includes clarification of the
construction plans and specifications, as necessary, to ensure the designer's inknt is
carried out. This task will involve assisting the City during construction of three separate
bid packages scheduled for construction over a three year period.
OBEC shall incorporate As-Constructed mark-ups with ink on original Mylar DJr the
City.
Assumptions;
· This task does not include design revisions to the original construction plans.
· The City shall be responsible for overall construction contract administration.
· The City shall be responsible for conducting pre-construction conferences, daily
construction inspections, construction survey, material quantity and qua.lity
documentation and change orders
· The City shall supply to OBEC a marked up set of construction plans for each
crossing that reflects the as-built condition at the completion of construction
· OBEC will not attend pre-construction meetings or on-site meetings during
construction
Deliverable: As-Constructed Mylars at completion of the proiect
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