The URL can be used to link to this page

Home My WebLink About2005-214 Grant - Youth Symphony CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Youth Symphony of So. Oregon 20 E Main Street Address: PO Box 4291 Ashland OR 97520 Medford, OR 97501 (541) 488-5300 Telephone: (541 )858-8859 FAX: (541) 488-5311 Term of this agreement: July 1, 2005 to June 30, 2006 Amount of grant: $ 5,000 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. Within 90 days of the budget fiscal year Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect but are not required to submit a report unless requested by the City except under 2 b. above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $16,379 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are Grant Contract 2005-06 also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employeE!S and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation's, or other damages resulting from injury to any person (including injury rcsu!ti~g in death,) or damage Oncluding loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE " -;2 / By-.:';> ,~----. '~:-r--z..--- _.-_..../ /~ /"' ,,/~ Title T'--6: ,J -.: {-€-li~-' /' .- CITY OF ASHLAND BY~~ ' ~Direc -- Date ('~ '/ ~)- Account Number: (for City use only) Grant Contract 2005-06 RANCE (mm/dd/yy) Producer 10/20/2005 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. IN SECURITY INSURANCE A JBL&K COMPANY 707 MURPHY RD MEDFORD, OR 97504 A American States Insurance Company # 19704 INSURER Insured YOUTH SYMPHONY OF SOUTHERN ORE PO BOX 4291 MEDFORD, OR 97501 INSURER B INSURER C INSURER D THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. POLICY POLICY EFFECTIVE EXPIRATION DATE DATE MM/DDIYY MMIDD YY INSR DO L TR INSD TYPE OF INSURANCE GENERAL LIABILITY A ./ COMMERCIAL GENERAL L1AB CLAIMS MADE[lJOCCUR POLICY NUMBER LIMITS A 01CE14456400 EACH OCCURRENCE $ 11/24/2005 11/24/2006 DAMAGE TO RENTED PREMISES $ MED EXP (An one erson) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS. COMP I OP i\GG $ $ COMBINED SINGLE LIMIT 11/24/2005 11/24/2006 (Ea accident) $ 1 000 000 BODIL Y INJURY (Per person) BODIL Y INJURY (Per accident) 01CE14456400 DEDUCTIBLE RETENTION $ WORKERS' COMPENSATION & EMPLOYERS' LIABILITY ~~~tfR9M~~~~~/~~Ha~~\JfECUTIV ~pteCrAte~'ifi.\'gl~r8~S below OTHER PROPERTY DAMAGE (Per accident) $ AUTO ONLY. EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY: AGG $ EACH OCCURRENCE $ AGGREGATE $ $ $ $ Other EL EACH ACCIDENT $ EL DISEASE. EACH EMPLOYEE $ EL DISEASE. POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Certificate Holder is an Additional Insured Designated Person/Organization per Form CG2026 Grant for the 2005-2006 season CANCEllATION City of Ashland Finance Dept. 20 East Main St Ashland, OR 97520 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL ~DAYS WRITTEN NOTICE TO THE CERTIFICIHE HOLDER NAMED TO THE LEFT. BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRE- SENT A TIVES. AUTHORIZED R Q~ III t1Lkv Insurance Visions. Inc, @ ORPORA TION November 1, 2005 " . / 'fQuth l~lo~e~o~E~~ Lee Tuneberg, Finance Director City of Ashland 20 East Main Street Ashland, OR 97520 Mr. Tuneberg; Enclosed please find a copy of the Certificate of Liability Insurance for the Youth Symphony of Southern Oregon (YSSO) for the period of November 24, 2005 through November 24, 2006. The enclosed was requested by the City of Ashland as part of the YSSO's documentation of compliance with Section 2 of Resolution No. 2004-32. The signed contract is also enclosed. If there are any questions regarding enclosed or any other matter concerning the Youth Symphony of Southern Oregon, please do not hesitate to contact me (B58- 8859). I would be happy to assist you in any way that I can. Thank you for your continued support of the music education programs, public performances and community resources offered by the Youth Symphony of Southern Oregon. Sincerely, /~~li\ /. //' /' ~~/~Utt; .JA-"'cM /(/ Sharon S. Wilson Executive Director Youth Symphony of Southern Oregon P.O. Box 4291 Medford, OR 97501 541-858-8859 ysso@mind.net WWW.ysso.org