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Home My WebLink About2005-260 Contract - Lomakatsi Restoration CITY OF CONTRACTOR: LOMAKATSI RESTORATION ASHLAND CONTACT: MARKO BEY 20 East Main. Street ADDRESS: PO BOX 3084 Ashland, Oregon 97520 Telephone: (541) 488-6002 TELEPHONE: (541) 488-0208 FAX: (541) 488-5311 FAX: DATE AGREEMENT PREPARED: NOVEMBER 10, 2005 BEGINNING DATE: NOVEMBER 21, 2005 COMPLETION DATE: JUNE 30, 2006 COMPENSATION: BILLING ON AN INVOICE BASIS AT COMPLETION AND INSPECTION OF INDIVIDUAL PROJECTS BY ASHLAND WILDFIRE FUELS COORDINATOR. INDIVIDUAL PROJECT COSTS TO BE APPROVED IN ADVANCE. NOT TO EXCEED $4,800.00 FOR ENTIRE CONTRACT. SERVICES TO BE PROVIDED: THINNING I CHIPPING I BURNING OF WILDFIRE FUELS FOR ASHLAND WILDFIRE FUELS MITIGATION 'PROJECT. ADDITIONAL TERMS: CERTIFICATE OF LIABILITY INSURANCE COVERAGE REQUIRED. Contract for WORK less than $25,000 CITY AND Contractor AGREE: 1. All Costs bv Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assignod to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Reauirements: ORS 279C.505, 279C.515, 279C.520, and 279C.530 are made part of this contract. 7. Livina Wage Reauirements: If the amount of this contract is $15,964 or more, and Contractor is not paying prevailing wage for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chaptor, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, sub rogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to ContractoJ and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor sihall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS . Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.01'7. 11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contrac:tualliability, products and completed operations, owner's and contracto~s protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined sin~lle limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to the commencement of any work under this agreement. These certificates shall contain provision that coverages afforded under the policies cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. Each certificate of insurance shall provide proof of required insurance for the duration of the contract period. 12. Assianment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONTRAp ~ BY ~ ign.ture · VVQTl,IJ e It,..,b,.,. , Print Name CITY OF ASHLAND: BY ~ ~ )~.hJ FINANCE DIREe:t~ OR BY CITY ADMINISTHATOR TITLE S (;C: . DATE FederallD # 9'3- 11'.5 f s ~ CONTENT REVIEW /"f!v/ CITY DEPAR:TMENT HEAD DATE / /- /0 - -<- V7)J nATF!l ID - (') " CCB Name ACCOUNT# Io7D. D1). .~'l.DD c..::,O\.{lbO tP4~~7~ PURCHASE ORDER # (for City purposes only) CCB# City of Ashland - Business License # * Insurance Certificates and a completed IRS W-9 form must be submitted with signed c:ontract. CITY RECORDER'S COpy Page 1 / 1 ~6' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 06475 , VENDOR: 006637 LOMAKATSI RESTORATION PROJECT POBOX 3084 ASHLAND, OR 97520 SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speclallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Keith Woodley Confirming? No Ashland Wildfire MitiQation Proiect ThinninQ, ChippinQ & Pile BurninQ Services 4,800.00 CSK BeQinninQ date: November 21, 2005 Completion date: June 30, 2006 Insurance required/On file BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUI~TOTAL TAX FREIGHT TOTAL ~ JL. 4!~ ///~kJ--- rlzed Signature VENDOR COPY A request a Purchase Order REQUISITION FORM CITYOF AS'HLA..ND Date of Request: THIS REQUEST IS A: D Change Order Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name LOMAKATSI RESTORATION PROJECT PO BOX 3084 ASHLAND, ORI:.GON 97520 (~41) 488-0208 SOLICITATION PROCESS Small Procurement Sole Source D Invitation to Bid XX Less than $5,000 D Written findings attached (Copies on file) D Quotes (Not required) CooDerative Procurement D Reauest for Prol~osal D Other government agency contract (Copies on file) Intermediate Procurement 0 D SDecial1 ExemDt D (3) Written Quotes Copy of contract attached D Written findings <:Ittached (Copies attached) D Contract # D Emergencv D Written findings attached Payment upon project completion, and subsequent inspection by Wildfire Fuels Program Grant Coordinator. Description of SERVICES ASHLAND WILDFIRE MITIGATION PROJECT THINNING / CHIPPING & PILE BURNING SERVICES Item # I Quantity Unit I I I Description of MATERIALS Unit PrielB I Total Cost D Per attached QUOTE Project Number Account Number: 670.08.29.00604160 · Items and services must be charged to the appropriate account numbers for the financials to ref/ect the actual expenditures accurately, By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. Employee Signature: rAA-..It-U~ Supervisor/Dept. Head Signature: 0- G: FinanceIProcedurelAPlFonnslLomakalsi 2005 PO Updated on: 1119/2005