HomeMy WebLinkAbout2005-264 Agrmt Addendum - Eden Systems
ADDENDUM TO
EDEN SYSTEMS, INCORPORATED
SOFTWARE LICENSE AND USE AGREEMENT
ORIGINAL AGREEMENT DATE:
March 17, 1999
AMENDMENT DATES, IF ANY:
November 18, 2005
PARTIES:
Tyler Technologies, Inc., EDEN Division ("Licensor"), and
City of Ashland, OR ("Licensee")
WHEREAS, Licensor and Licensee entered into a Software License and Use Agreement on the date(s) set forth above (the "Agreement"); and
WHEREAS, Licensor and Licensee desire to modify the exhibits to the Agreement as set forth in this Addendum.
THEREFORE, Licensor and Licensee agree as follows:
1. Licensee agrees to purchase and receive, and Licensor agrees to sell and deliver, those products and services set forth on Exhibits A and B to this
Addendum, which shall supplement the exhibits to the original Agreement. Payment for such products and services shall be made in accordance with
Exhibit B.
2. In the event of cancellation or termination of this Addendum, Licensee will make payment to Licensor for all software products, services, and expenses
delivered or incurred under this Addendum prior to such termination or cancellation.
3. Except as otherwise expressly set forth in this Addendum, the terms and provisions of the Agreement and its exhibits remain unchanged.
EFFECTIVE as of the last date set forth below.
City of Ashland, OR
Licensee
Tyler Technologies, Inc., EDEN Division
Licensor
By: ~~_
Name: UL -;;;N€l5~
Title: ~/,(J Srcs /h,v 2k1'tAf~K.
,
Date: I z.~ ~. r
,
By:
~~
Name: S. Brett Cate
Title: Executive Vice President, EDEN Division
Date: 11/18/05
License Agreement
Page 1
11/18/2005
Exhibit A - Eden Systems Deliverables
City of Ashland, OR
Add Special Assessments
Salesman: P. O'Neal
Demonstrator: L. de Schulthess
Net 011- Tr-e;lin & Dahl PI-oj Total
Products. Service & License Fee License Fee License Sne Install COrIV_ Mumt otlter Service Expenses Total
Equlplnent (Support Basis) (No SUI,port) Fee Trips Hours Hours Hours HOllrs Cost & Taxes Cost
Datc:'lbase, Tools. Setup $ $ $ $ $ $
System Administration - - - -
Database Setup - - - -
Hardware, OIS Setup - -
Crystal Reports - -
Web E-Commerce Setup - -
- -
Supported Al'pllcatlons
Financial Products - - -
Core Financial Module - - - I m - - -
G/L, I'JP - - -
_piJri:hasing - - - - - -
Re;!'quisitioning -
Budget P~~PGtr~tiCl" m - - -
Accounts Receivable - - - - - -
Project Accounting
Fixed Assets -
Inventory Control - - -
Payroll Products - -
Payroll - -
Position Budgeting - -
Human Resources - - - -
Applicant Tracking -
-
Citizen Services Products -
Parcel Managt:!_r - -
....
Permits & Insp€!c:;~i(}nS; - - - - - -
Utility Billing
Utility Billing Interface -
~icensing - - -
Special Assessments 12 ,200 00 12,200.00 2 48 0 16.0 8,000.00 2,200.00 22 ,400 00
Other Pr-oducts & Services - -
Eden Menus -
Data Dictionaries - - -
Map Object Runtime
CIR Interfaces - - - - -
Standard Forms Creation 1 ,800.00 1 ,800.00 - - 1 ,800.00
IG Cashiering -
GASB 34 Reporter -
1m
Sales Tax
To:tals , " ,s 14 000;00 $; $;140011;00 2 48_0 16.0 $; 8 000.00 $; 2 200100 $; 24200,110
License Agreement
Page 2
11/18/2005
Notes to Exhibit A - Eden Systems Deliverables
City of Ashland, OR
Add Special Assessments
. This addendum is to provide Licensee with full license rights to the InForum Gold products outlined herein. It
augments the Licensee's previous license agreement which provided for use of other InForum Gold products.
. The items in Exhibit A are products and services delivered to Licensee from Licensor. Product support and
maintenance is obtainable directly from Licensor for those items totaled under the "License Fee (Support
Basis)" column only. All support and maintenance for other items priced under the column "License Fee (No
Support)" must be obtained by Licensee directly from the original manufacturer or supplier.
. This is an estimate of the travel costs associated with this implementation. Although we will make every effort
to utilize trainers from the closest office, schedules may sometimes dictate that we user trainers from other
parts of the country. You will be billed for the actual costs as documented.
. Please note that the requirements for Service days are estimates. You will be billed for the actual costs as
documented. Eden will provide an accounting of the employees who performed the work and the work they
performed.
License Agreement
Page 3
11/18/2005
Exhibit B - City of Ashland, OR
Add Special Assessments
Eden Systems Deliverables
rvice,E
License Fees
Training & Installation
Data Conversion
Project Management
$3,500.00
$8 ,400.00
$2,100.00
$6,000.00
$14,000.00
$6,000.00
$2,000.00
$2,000.00
Third-party Products
Expenses (Estimated)
Sales Tax
$2,200.00
$2,200.00
$0.00
$3,500.00
$8.400.00
$2,100.00
* For purposes of this Addendum only, "Verification" means either: (i) Licensor (upon Licensee's request and within thirty days of installation)
tests the software products in accordance with Licensor's standard verification testing procedure demonstrating that the software products
comply with Licensor's documentation for the most current version of the software products and functional descriptions of the software found
in Licensor's written proposal to Licensee; or (ii) Licensee performs its own defined internal validation process to test to validate that the
software products substantially comply with Licensor's documentation for the most current version of the software products and functional
descriptions found in Licensor's written proposal to Licensee; or (iii) Licensee's use of the software products for their intended purpose.
Verification as set forth above shall be final and conclusive, except for latent defect, fraud, and such gross mistakes that amount to fraud.
License Agreement
Page 4
] 1/] 8/2005
r~'
C~!TY Q!=rORc n~R'S COp!y
· I f ~.. ~ \..; I '.t..,....f i,.....~ ,
Page 1 / 1
CITY Of
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
~
VENDOR: 000064
EDEN SYSTEMS, INC, TYLER WORKS
POBOX 678076
DALLAS, TX 75267
SHIP TO: Ashland Finance Deartment
(541) 488-5300
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speclallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Cindy Hanks
Confirming? No
Special Assessment Module
License Fees $14,000
Software License and Use AQreement
Amended November 18, 2005
TraininQ $6,000
Expenses $2,200
24,000.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520 .
SUEITOTAL
TAX
FIFtEIGHT
TOTAL
~ ~ ~V~S-
Au rlzed Signature
VENDOR COPY
a Order
REQUISITION FORM
CUTY Of
AS 1-1 LAN D
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: rl~ifl~i~l
Required Date of DeliveryIServicl~: tl
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
t' A c/r1
\J UI d 1)( d:l:-- DO DO Lo ~
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Optional)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
Sole Source
Written findings attached
o Quote or Pro sal attached
Coooerative Procurement
o State of ORNJA contract
o Other government agency contract
o Copy of contract attached
o Contract #
Invitation to Bid
(Copies on file)
Reauest for Propc)sal
(Copies on file)
SDeCla11 Exempt
o Written findings attached
o Quote or Pro sal attached
Emeraency
Written findings attached
Quote or Pro sal attached
Description of SERVICES
L\ lef\~ ~ ~ ;:.
TrlAlvli (\~
o Per attached PR~POSAL
I L{, -ODD ./
/.pJ DDO-
t ~f OJ u:\- mynh J,
t\ t.. '-f(l-L \"\u~ ~ d-oO
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _ _ _ _ _ _ . _ _ _
Account Number;}JQ .Q~ - Lc -Q ~ .}t'1l 00
'Items and seNices must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately,
o Per attached QUOTE
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature: cr1J1J ~ tihtJi:, SupervisorlDept. Head Signature: Pl..L.J.;r /L/~ I
G: Finance\ProcedurelAP\Forms\8_Requisition form revised
Updated on: 12/8/2005