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Home My WebLink About2005-268 Agrmt - Robert Lloyd Sheet Metal Keith ROBERT LLOYD SHEET METAL, INC. P.O. Box 307/4485 Independence Highway 51 Independence, OR 97351 E-MAIL ADDRESS:Service@rlsm.net WASHINGTON license#ROBERLS0990F OREGON license#62476 IDAHO license#13061-AAA(2,37) Phone (503) 838-3863 Fax(503) 838-3964 Service(503)606-5013 October 19, 2005 Ashland Fire & Rescue 455 Siskiyou Boulevard Ashland Ore:gon 97520 ATTN: Keith E. Woodley-Fire Chief RE: Preventive Maintenance Proposal on New HV AC System @ Ashland Fire Station To minimize repair costs and maintain non-stop operation of your HV AC system, RLSM recommends the following service should be done. Since RLSM provided and installed your HV AC system and controls, we are the best qualified for the job. The HV AC system just installed at The Ashland Fire Station requires servicing at a minimum four times a year. I have outlined what will be required to keep your system up and running and minimizing long-term repair cost. The expected life of your mechanical equipment is approximately 15 years if you maintain the equipment with the manufactures minimum service requirement. If you do not service your equipment, the equipment liife will be decreased to 10 years. However, with proper service as I listed below, the life can be stretched to 20 to 25 years. Please note, skipping a few critical service intervals on the equipment will take years off the equipment life. Z:\SERVICE\projects\Completed Jobs-Projects-And Proposals\Ashland Fire Station\Revised Service Proposal.doc i Keith - Revised Page 2 Option#I The following systems will be serviced Once during Heating Season, Once During Cooling Season: AC-l through AC-7 EF -1 through EF-6 EH-1 through EH-6 RH -1,2 Pre-Cooling Maintenance (April): Maintenance work that will be performed under this visit: Visual inspection of units -freon levels -freon operating pressures -electronic components in outdoor unit visual inspection and cycle test -amp draw on compressor -operation of compressor -condenser fan motors -amp draw on condenser fan motors -amp draw on fan motors -condenser Coil draw through -clean outdoor condensing coil -evaporator coil draw through -clean indoor evaporator coil -grease bearing Pre-Winter Maintenance (October): Maintenance work that will be performed under this visit: visual inspection of units -heat exchanger analysis -gas pressure check -combustion analysis -staging of heating -grease bearings Option#l Pricing=$800 a year for both service visits RLSM will forward copies of our service logs with the billings. Z:\SERVICE\projects\Completed Jobs-Projects-And Proposals\Ashland Fire Station\Revised Service Proposal. doc Please Note: RLSM proposal does not cover repair or replacement of parts and or systems. Repair and replacement will be done on a time a material cost basis. RLSM current rates as of 10-19-2005 as follows: Standard rate of $85/hr-normal business hours Overtime rate of $127.50/hr-weekends and holidays Our prices will stay fixed for a year and we always will notify you before a labor rate or maintenance increase. /U I ~ll C tt,~'i.' ?i/(. '"1 Print Name J _.~~~ t- U~t-{L> h . dl" I~ t onze ,~lgnature ../ Sincerely Art Bennett John Lloyd Kip Kline Z:\SERVICE\projects\Completed lobs-Projects-And Proposals\Ashland Fire Station\Revised Service Proposal.doc ACORl)M CERTIFICATE OF LIABILITY INSURANCE I DATE (MMlDDNYYY) 12/05/2005 PRODUCER (503) 362-2711 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION A. G. Sadowski Company (503) 362-2837 FAX ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1605 Liberty Street S.E. ALTER THE COVERAGE AFFORDED BY TIHE POLICIES BELOW. Salem OR 97302- INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A SAIF CORPORATION Robert Lloyd Sheet Metal, Inc.CCB #62476 INSURER B: Stayton Heating & Cooling INSURER C: PO Box 307 (503) 838-3863 INSURER D: Independence, OR 97351- INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICJl,TED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION LTR INSRD TYPE OF INSURANCE POLICY NUMBER DATE (MMIDDIYY) DATE (MM/DDIYY) LIMITS ~NERAL LIABILITY / / / / EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY ~~~~~H?E~~~~;~ence\ $ I CLAIMS MADE D OCCUR / / / / MED EXP (Anyone person) $ - PERSONAL & ADV INJURY $ - / / / / GENERA~ AGGREGATE $ ~'L AGGREnE LIMIT AFlES PER PRODUCTS - COMP/OP AGG $ PRO- / / / / POLICY JECT LOC ~TOMOBILE LIABILITY / / / / COMBINED SINGLE LIMIT (Ea accident) $ - ANY AUTO - ALL OWNED AUTOS / / / / BODILY INJURY $ SCHEDULED AUTOS (Per person) - - HIRED AUTOS / / / / BODILY INJURY $ NON-OWNED AUTOS (Per accident) - - / / / / PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ R -ANY AUTO / / / / OTHER THAN EAACC $ AUTO ONLY: AGG $ EXCESS/UMBRELLA LIABILITY / / / / EACH OCCURRE~CE $ tJ OCCUR D CLAIMS MADE AGGREGATE $ $ R DEDUCTIBLE / / / / $ RETENTION $ $ A WORKERS COMPENSATION AND 811507 10/01/05 10/01/06 I WC STATU- I IOTH- X TORY LIMITS ER EMPLOYERS' LIABILITY 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? / / / / E.L. DISEASE - EA EMPLOYEE $ 500,000 If yes, describe under 500,000 SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ OTHER / / / / / / / / / / / / DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS VERIFICATION OF INSURANCE CERTIFICA TE HOLDER ( ) CANCELLATION ASHLAND, ACORD 25 (2001/08) ftm- INS025 (0108).05 OR 97520- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE BOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR. LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ~ ~1"l @ ACORD CORPORATION 1988 ATTN: KEITH WOODLEY ASHLAND FIRE & RESCUE 455 SISKIYOU BLVD. ELECTRONIC LASER FORMS. INC. - (800)327-0545 Page 1012 ACQ80. CERTIFICATE OF LIABILITY INSURANCE OP ID 3~ DATE (MM/DD/YYYY) ROBER03 12/06/05 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Western States - Albany HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR PO Box 865 AL TER THE COVERAGE AFFORDED BY THIE POLICIES BELOW. Albany OR 97321 I NAIC# Phone: 541-926-4291 Fax:541-926-4298 INSURERS AFFORDING COVERAGE f- ---------- -~ - - ---- ---- --------- + -- --- INSURED INSURER A. Federated Mutual Insurance I - -- - ---+--- INSURER B: ------ -~ Robert Lloyd SheE!t Metal, Inc. INSURER C -....--..- -- _ --~~- ... 4485 IndependenCE! HIT' i_INSURER D Independence OR 9735 ------------ - -- -- -- ! INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER i POLICY EFFECTIVE 1 POLICY EXPI~A1TOW--- -- LIMITS DATE (MM/DDIYY) DATE (MM/DD/YY) i EACH OCCURRE~ICE I $ 1,000,000 05/01/061-~~~~~~E~~) T$_1-i> 0 , o_~ci-n_-- : MED EXP (AnyonE. person) I $ 5, OQ.O_ I PERSONAL&ADV INJURY ! $ ~_QQO, 000 [~::~;o;::;~ ^""- :~ ~~~ : ~~~ I I COMBINED SINGLE LIMIT 05/01/06 ! (Eaaccident) 05/01/05 A COMMERCIAL GENERAL LIABILITY ; CLAIMS MADE I X OCCUR 9225983 LOC A r~U~OMOBILE LIABILITY X ' ANY AUTO 1 ALL OWNED AUTOS --j l .J SCHEDULED AUTOS X HIRED AUTOS I X ' NON.OWNED AUTOS 9225983 05/01/05 I ! $ 1,000,000 ----+- BODILY INJURY (Per person) BODILY INJURY (Per accident) ! $ PROPERTY DAMA.GE (Per accident) $ A I GARAGE LIABILITY 0, ANY AUTO ! , ~ EXCESS/UMBRELLA LIABILITY I ~] OCCUR D CLAIMS MADE . 9225984 I c ~ l DEDUCTIBLE X RETENTION $10,000 , 05/01/05 I 05/01/06 AUTO ONLY - EA ACCI~ENT ti=--- OTHER THAN EA ACC $ 'I AUTO ONLY: AGG $ ! : EACH OCCURRENCE Ie:" I i ~srATU- f-- TOR)' LIMITS i EL EACHA_CCIDENT I LEL DIS~_S~ - Ell EMPLOYEE I EL. DISEASE - POLICY LIMIT I , ~ 3,_000-,-000_ r OQO~OO=~ $ , WORKERS COMPENSATION AND i EMPLOYERS' LIABILITY I ANY PROPRIETOR/PARTNER/EXECUTIVE , OFFICER/MEMBER EXCLUDED? If yes, describe under SPECIAL PROVISIONS below I OTHER I I I DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Re: Ashland Fire and Rescue CERTIFICATE HOLDER CANCELLATION KEITHWO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOIR TO MAIL 30 DAYS WRITTEN - NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE I_EFT, BUT FAILURE TO DO SO SHALL Keith Woodley IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 455 Siskiyou Blvd REPRESENTATIVES. Ashland OR 97520 AnIZEDREP~~ L/U9if ACORD 25 (2001/08) @ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001/08) r., CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488.5300 rlTY Ql=rOlJ<'~'r:R; '8 C"Opy _. I . . ,.....v I ~'-" '-I Page 1 / 1 ~ ~ 06504 l VENDOR: 008091 ROBERT LLOYD SHEET METAL, INC POBOX 307 INDEPENDENCE, OR 97351 SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speclallnst: Req. No.: Dept.: FIRE & RESCUE Contact: Keith Woodley Confirming? No 2006 Preventative Maintenance AQreement & Repair and Replacement Services HVAC System Fire Station No.1 Per attached proposal 4,000.00 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FFtEIGHT TOTAL VENDOR COpy a CITY OF ASlHLAND REQUISITION FORM Date of Request: THIS REQUEST IS A: D Change Order(existing PO # __) Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name Robert Lloyd Sheet Metal, INC. P.O. Box 307 /4485 Independence Highway 51 Indeyendence, OR 97351 (503 838-3863 (503) 838-3964 Nathan Gault SOLICITATION PROCII:SS Small Procurement D Sole Source D Invitation to Bid XX Less than $5,000 D Written findings attached (Copies on file) D Quotes (Optional) D Quote or ProDosal attached Cooperative Procurement D Reauest for Proposal D State of ORfWA contract (Copies on file) Intermediate Procurement D Other government agency contract D Special I Exempt D (3) Written Quotes D Copy of contract attached D Written findings attached (Copies attached) D Quote or Proposal attached D Contract # D Emergency D Written findings attached D Quote or Proposal attached Description of SERVICES 2006 Preventative Maintenance Agreement & Repair And Replacement Services HV AC System Fire Station No. 1 xx Per attached PROPOSAL Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Project Number ______ - ___ o Per attached QUOTE Account Number 110-07-12-00- 602320 * Items and seNices must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. rr AA~ t- J { Employee Signature: Supervisor/Dept. Head Signature: ~ ~~ G: FinancelProcedurelAPIFormslRobert L10ycl Sheetmetal Updated on: 12/12/2005