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Home My WebLink About2005-273 Agrmt - DOI USGS United States Department of the Interior u.s. GEOLOGICAL SURVEY Oregon Water Science Center 10615 S.B. Cherry Blossom Drive Portland, Oregon 97216-3159 http://or.water.usgs.gov/ September 20, 2005 Ms. Paula C. Brown, Director of Public Works City of Ashland 20 East Main Ashland, Oregon 97520 Dear Ms. Brown: This letter concerns our continuing cooperative data collection program for Federal fiscal year 2006 (October 1, 2005, to September 30,2006). Total costs to continue the program for Federal fiscal year 2006 will be $54,620. The City of Ashland's share is $33,560. The U.S. Geological Survey will provide $21,060 of Federal Matching Funds to support this work. A summary of the data collection sites and their associated costs is enclosed. We are facing a financial shortfall in our gaging station operations and maintenance funding. As a result, we have cut back on discretionary maintenance and eliminated seasonal hiring in order to help contain costs. In addition, to help mitigate part of this funding shortfall, we must increase our gage costs by 8 percent in fiscal year 2006. This was not an easy decision as we realize the financial constraints under which many of our partners are operating. Over the past 10 years we have averaged an annual cost increase of about 3.9 percent. A recent financial analysis shows that these annual increases overall have been too small, \vhich explain.; why a larger incr~ase is needeu neXt fiscal year. Pan or the increased costs over this 1O-year period reflects USGS cost-of-living adjustments and rising operational costs for equipment, supplies, and travel. During this period we have worked to contain costs, such as converting many gaging stations to lower-cost satellite telemetry. Moreover, we have worked hard to improve the reliability, accuracy, and availability of our data to all users with little or no additional cost to our partners. We are proud of the recent advances we have made toward serving all the USGS historical and real-time data nationwide on our USGS web pages. It is worth noting that other USGS Water Science Centers are dealing with the same financial issues and our cost increase in Oregon will keep gage costs at or below other USGS offices in the western United States. In past years, the U.S. Geological Survey has continued ongoing data collection and interpretive project work with the verbal understanding that our cooperative agreements Ms. Paula C. Brown 2 would be signed. In 2003 the USGS received a directive that no work may begin, or expenses incurred, prior to an agreement being signed by authorized officials of the cooperating customer agency and the USGS. The signed agreement is our legal authority that permits the work to be performed and which authorizes USGS to accept funds. We recognize the critical nature of the long-term, continuous record data and focused investigations that the USGS provides to both your agency and to other local, State, and Federal agencies. The data networks and investigations provide valuable information that is used to manage and preserve natural resources throughout the Nation. Attached are two original copies of a Joint Funding Agreement (JFA) to confirm our negotiations to continue this data collection program. Please sign both originals; return one signed original in the enclosed self-addressed envelope and retain the other original for your records. In order to provide your agency with continuous data and research beyond November 14, 2005, the enclosed JFA must be signed and received in this office no later than November 14, 2005. Funds are not required at this time; a signed agreement is not a bill, only an agreement to pay for the work that will be done. The Water Resources Cooperative Program operates under the authority of statute 43 USC 50 which allows us to perform this work. The Oregon Water Science Center DUNS number is 137883463. The City of Ashland will be billed quarterly during the Federal fiscal year, via a DI-1040, Bill for Collection, unless a written request for a different billing cycle is received with the JFA. Work performed with funds from this agreement will be conducted on a fixed-price basis. The results of all work under this agreement will be available for publication by the U.S. Geological Survey. We look forward to continuing our successful relationship during the upcoming year. If you have any questions concerning this letter or the data program in general, please feel free to contact Tom Herrett at (503) 251-3239. 1_ Dennis D. Lynch Center Director Enclosures - 2 JFA's w/return envelope Form 9-1366 (Nov. 1998) U.S. Department of the Interior U.S. Geological Survey Joint Funding Agreement 1Cusiii.mer.ji...oR'os6..........................................................: !Agreement # : ~~ect# ' fTlN # 936002117 . !F.i~~.~.9.~~!..A.9.r~.e.rn.~~!...X~.s.............................................! FOR WATER RESOURCES INVESTIGATIONS THIS AGREEMENT is entered into as of the 1st day of October, 2005, by the U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the DEPARTMENT OF PUBLIC WORKS, CITY OF ASHLAND, party of the second part. 1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation a water resources investigation program in the Ashland, Oregon area herein called the program. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. (a) $21,060.00 by the party of the first part during the period October 1, 2005 to October 31, 2006 (b) $33,560.00 by the party of the second part during the period October 1, 2005 to October 31, 2006 (c) Additional or reduced amounts by each party during the above period or succeeding periods as may be d'3termined by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively govmning each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties herElto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party. 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records, or reports normally will be published by the party of the first part. However, the party of the second pal1 reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records, or reports published by either party shall contain a statement of the cooperative relations between ':he parties. 9. Billing for this agreement will be rendered quartery. Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983). DEPARTMENT OF PUBLIC WORKS, CITY OF ASHLAND, OREGON Title: Dennis D. Lynch, Center Director Oregon Water Science Center , ~~~'-- "- ~~ Date:~ Date: IZ-/Itf /~ By: By: Date: (USE REVERSE SIDE IF ADDITIONAL SIGNATURES ARE REQUIRED) yf2?J c:/ ~ ~ C/ .:2-/ /~ -/~-;:.~.?S-- Page 1 / 1 ~A' ASHLAND CITY RECOll~ 20E MAIN ST. ~ ~~ ASHLAND, OR 97520 (541) 488-5300 VENDOR: 010001 001 - USGS BOX 100706 ATLANTA, GA 30386-0706 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speclallnst: Req. No.: Depl: PUBLIC WORKS Contact: Paula Brown Confirming? No US GeoloQical Survey joint fundinQ aQreement payment due on the Bear Creek QaQinQ station below Ashland Creek. BillinQ period for October 31,2005 throuQh October 31 , 2005. 33,560.00 Annual Renewal Joint FundinQ AQreement BeQinninQ date: October 1 , 2005 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUI:lTOTAL TAX FREIGHT TOTAL 5 0.00 0.00 0.00 33,560.00 ~,/~ /.~r orlzed Signature VENDOR COPY REQUISITION CITY OF ASH LAN I::> Department Public Works Vendor DOl -USGS BOX 100706 ATLANTA GA 30386-0706 Account No. 675.08.19.00.605700 No. PW - FY 2005 Date November 28, 2005 Requested Delivery Date ASAP Deliver To DAWN LAMB Via Item No. Quantity Job No. 11 ~~h (' Note: Please allow approximately 1\w(2) weeks for delivery on items not genenlIy caried in SlOred, and approximately two (2) rnon1bs on prin1ing jobs.) Unit Description PO No. US Geological Survey joint funding agreement payment $ due on the Bear Creek gaging station below Ashland Creek. Billing period for October 31, 2005 through October 31,2006. Annual Renewal TOTAL Unit No. 33,560.00 $ 33,560.00 I hereby certify that the above items are necessary for the operation of this department and are budgeted Date 9~-~- Issued By Received By ~~, G:\pub-wtks\engldept-achninIENGINEER\Budget\USGS 2006 Gaging JF A Req II OS.xIs