HomeMy WebLinkAbout2006-003 Contract - Peckham & McKenney
Contract for PERSONAL SERVICES Less than $25,000
CITY OF
ASH LAN D
CONSULTANT: Peckham & McKenney Executive Search and Consulting
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONTACT: Bobbi Peckham
ADDRESS: 6700 Freeport Blvd l Suite 203A, Sacramento, CA 95822
TELEPHONE: 916.391.2233
DATE AGREEMENT PREPARED: 11/28/05
BEGINNING DATE: 11/28/05
FAX: 916. 391.2255
COMPLETION DATE: 5/1/0Ei
COMPENSATION: The City agrees to pay a professional fee for the recruitment of a City Administrator in the amount of $14,000. A
retainer amount of one third of the fee will be paid up-front, and the remainder of the fee will be divided and paid in two separate
monthly invoices. Full payment of the professional fee will be paid within 3 months of execution of this agreement or when a candidate
has accepted an offer of employment, whichever comes first. The City agrees to reimburse for out-of-pocket expenses associated I
with consultant travel, advertising, printing and binding, postage and delivery, clericai, background checks, and iong-distance I
telephone charges. Expenses will be pre-approved and billed back at cost. Expenses not to exceed $6,000.
SERVICES TO BE PROVIDED: Consultant agrees to provide Executive recruitment and placement services for the position of City
Administrator. Bobbi Peckham and Phil McKenney as partners will provide professional recruitment services and support according to
proposal submitted by Peckham & McKenney for prior recruitment of a Community Development Director.
ADDITIONAL TERMS: The consultant will provide a placement guarantee for a period of one year from date of hire. If the
candidate recruited and recommended by the Consultant leaves employment with the City of Ashland for any reason during their first
year, Consultant will provide a one-time replacement at no additional charge, except expenses.
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor,
equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigneld to the work required under this contract are fully
qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so
registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and
submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of terminntion.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living
wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract.
Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,
judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to
perform work or services attendant to thiS contract). Consultant shall not be held responsible for any losses, expenses claims subrogations, actions, costs, Judgments, or other
damages, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform
its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance
of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant
is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or
subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed
b them, and the a roval b Ci of an assi nment or subcontract shall not create an contractual relation between the assignee or subcontractor and City.
CONSULTANT
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*Completed W9 form must be submitted with contract
Revised 6-02-05
CITY OF ASHLAND:
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ACCOUNT #
PURCHASE ORDER #
(For Oi!i' ~oses only)
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CITY RECORDER'S COpy
Page 1 / 1
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CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
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__ 06587
VENDOR: 010336
PECKHAM & MCKENNEY
6700 FREEPORT BLVD SUITE 203A
SACRAMENTO, CA 95822
SHIP TO: City of Ashland
(541) 488-6002
20 E MAliN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 11/28/2005
Speclallnst:
Req. No.:
Dept.: ADMINISTRATIVE SERVICES
Contact: Tina Grav
Confirming? No
BLANKET PURCHASE ORDER
Professional fee for the recruitment of
a City Administrator. A retainer amount
of one third of the fee will be paid
up-front, and the remainder of the fee
will be divided and paid in two
separate monthly invoices.
Expenses not to exceed $6,000.
The City aQrees to reimburse for
out-of-pocket expenses associated with
consultant travel, advertisinQ,
printinQ and bindinQ, postaQe and
deliveyr, clerical, backQround checks,
and 10nQ distance telephone charQes.
Expenses will be pre-approved and
billed back at cost.
14,000.00
6,000.00
PSK
Date of aQreement: 11/28/2005
BeQinninQ date: 11/28/2005
Completion date: 05/01/2006
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
20
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orlzed Signature
1
VENDOR COPY