HomeMy WebLinkAbout1981-034 Service Agrmt - Chickering Green
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PROFESSIONAL SERVICES AGREEMENT
FOR
TOPOGRAPHIC MAPPING
AND PHOTOGRAMMETRIC SERVICES
THE CITY OF ASHLAND, OREGON
AND
CHICKERING-GREEN EMPIRE, INC.
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TABLE OF CONTENTS
Professional Services Agreement
I I Atachment - A, Project Description
and Scope of Work
I I I Attachment - B, Specifications
IV Attachment - C, Project Map
V Attachment - D, Cost Summary
VI Attachment - E, Fee Schedule
(EPA Form 5700-41)
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Pages 1 - ~
Page 5
Pages 6 - 8
Page 9
Page 10
Page 11
PROFESSIONAL SERVICES AGREEMENT
PROJECT: TOPOGRAPHlC MAPPING OF THE
CITY OF ASHLAND, OREGON AND VICINITY
II
A. This agreement is between CHICKERING-GREEN EMPIRE, INC., Consultants in Photogrammetry
and Surveying, 1370 South Bertelsen Road, Eugene, Oregon, hereinafter referred to as
Consultant and the CITY OF ASHLAND, OREGON, hereinafter referred to as Owner.
B. This agreement is for services described generally as: the establishment of hori-
zontal map control on the aerial mapping photography and the compilation of topo-
graphic maps by photogrammetric methods.
C. Consultants will Initiate these services upon the signing of this agreement.
D. Compensation to the Consultant for services described shall be based on lump sums
for Map Control Surveys and Semlanalytlcal Control Bridging, a fixed hourly rate
for equipment use and reimbursement for direct costs for labor, materials and
contingencies plus a fixed fee for professional services as described In the Fee
Schedule (EPA Form 5700-41), Attachment E. However, the maximum work permitted
under this agreement shall not exceed a total of $15,000.00 without written
authorization by the Owner.
E. Compl lance with Federal Regulations:
Consultant will comply with all federal regulations which are currently In effect,
pertaining to equal opportunity and non-discrimination. These regulations are made
a part of this agreement by reference.
F. The following at~achments are part of and applicable to this agreement.
Attachment A - Project Description and Scope of Work
Attachment B - Specifications
Attachment C - Project Map
Attachment D - Cost Summary
Attachment E - Fee Schedule
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Professional Services Agreement
Page 2
G. Schedule of Payments:
Consultant shall be paid not oftener than monthly on the basis of invoices submitted.
These invoices wlll be for costs incurred during that month, but only for phases of
the project or individual map sheets which have been completed. No invoice~ will be
submitted for partially completed work.
H. Ownership of Documents:
All maps, tracings, manuscripts or other ,documents required to be prepared by the
Consultant under this agreement shall become the property of the Owner upon payment
to the Consultant of all amounts due under terms of this agreement.
I. The City of Ashland, Oregon shall be the owner of all copyrights and data.
J. Permits and Regulations:
Permits and licenses necessary for the prosecution of the work shall be secured and
paid for by the Consultant. The Consultant shall comply with all laws and regulations
bearing on the qonduct of the work.
K. Access to Work:
The Consultant shall permit and facilitate observation of the work by the Owner at
any time during normal working hours.
L. Changes In Work:
The Owner may order changes In the work, the contract amount being adjusted as
mutually agreed upon, in writing, by both parties. All such orders and agreements
shall be In writing.
M. Indemnity:
The Consultant covenants and agrees that he will Indemnify and hold harmless the
Owner and any and all of the Owners agents or employees from any loss, damage, cost,
charge or expense whether direct or Indirect and whether to persons or property, thru
any action or neglect on the part of the Consultant or Consultants subcontractor.
N. Consultants Liability Insurance:
Consultant agrees to carry professional and general liability insurance to cover
the subject work proposed, and to furnish certificates of Insurance to Owner.
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Professional Services Agreement
Page 3
O.
Responsibi llty:
Standard procedures dictates that
use. Failure to notify us within
or omissions, shall be deemed an
of such defects are waived.
photogrammetric maps be field checked prior to
one hundred-eighty (180) days of any errors and/
..
acceptance of the maps and any claims as a result
P. Termi nat Ion:
This contract may be terminated by the Owner upon written notice. In the event of
such termination, the Consultant shall immediately discontinue any and all work and
shall be paid by the Owner for all work performed prior to termination.
Q. Time of Completion:
The expiration date of this agreement shall be June 30, 1982.
R. Extension of Time:
The Owner agrees that If It is found that the InabIlity of the Consultant to fulfill
the conditions of the Scope of Services Is due to unforeseeable cause beyond the
control and without fault or neglIgence of the Consultant, IncludIng but not lImIted
to the acts of God, fire, flood, weather, embargos, strIkes, walkouts, accidents and
the like, an extension of the time limIt wIll be granted.
S. Final Payment:
Final payment will be made followIng acceptance by the Owner of all maps and photo-
graphs produced under this agreement and upon presentation of a properly executed
statement. Such acceptance and payment by the Owner cannot be unreasonably withheld.
T. Delinquent Payment:
Any payment due from the Owner to Consultant for a period of 30 days followIng Owners
acceptance and presentation of statement as provided In the paragraph immediately
preceeding shall be considered delinquent.
u. Carrying Charges:
A carrying charge shall be imposed upon all delinquent balances at the rate of
Ii percent per month (annual rate of 18% per annum) and any charges so imposed
shall be paid in-addition to the delinquent balance by owner.
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Professional Services Agreement
Page 4
V. Attorney's Fees:
Del inquent balances may at the sole discretion of Consultant be placed in the hands
of an attorney for collection. Owner shall pay Consultant's reasonable attorney's
fees and collection costs, even though no suit or action Is filed thereon anft if
suit or action is filed the amount of such reasonable attorney's fees shall be
fixed by the court, or courts, in which the suit or action, Including any appeal
thereon is tried, heard or decided.
ACCEPTED AND EXECUTED THIS ~~
DAY OF
\INN#:
, 1981.
CONSULTANT
OWNER
CHICKERING-GREEN EMPIRE, INC.
CITY OF ASHLAND, OREGON
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PROJECT DESCRIPTION
This project is the preparation of 1"=100' scale topographic maps prepared by
photogrammetric methods from existing aerial photography flown for the OWNER by
the CONSULTANT in 1979. These aerial negatives are held In trust for the OWNER
at the CONSULTANT'S office in Eugene. ·
The area to be mapped in generally the City of Ashland comprehensive planning and
urban service boundary as shown on the project map, Attachment C. Priorities as
to sequence of map production are to be set by the OWNER.
Primary horizontal and vertical map control surveys are existing, and identified
on the aerial photos. Supplemental horizontal map control will be established
on the aerial photos using photogrammetric methods and computer computations.
Secondary vertical map control surveys will be provided by the OWNER at the
direction of the CONSULTANT.
Final maps will be submitted as mylar manuscripts In sheets approximately 30"
x 42" and oriented by stereophotopairs, one map sheet for each photo pair.
SCOPE OF SERVICES
1 - Analyze the existing primary map control ,and design additional map control
surveys as may be required for topographic map compilation. Perform semi-
analytical control bridging the primary field control to develop supplemental
horizontal picture point coordinates.
2 - Provide supe~vision and trainIng to CIty of Ashland survey personnel In
methods and proceedures of location and photo IdentifIcation of vertical picture
po i nt contro 1.
3 - Compile 1"=190' scale 5 foot contour interval topographic maps covering the
mapping area as shown on the Project Map and as described in the Specifications.
4 - Provide consulting, planning, supervision and Incidental services as the
project may require.
ATTACHMENT - A
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SPECIFICATIONS
1 - Map Control:
Make use of existing horizontal and vertical surveys by Chickering-Green Empire, Inc.
Additional control as may be required shall be tied to and extended from the existing
control network, maintaining 2nd order horizontal accuracy and 3rd order ve~tical
accuracy. All control surveys shall be based on the Oregon State Coordinate System,
South Zone and Mean Sea Level datum.
2 - Topographic Mapping:
(a) Map compilation shall be by photogrammetric methods from existing 1979 aerial
photos. Map scale shall be 111=100' with 5 foot interval basic contours and
supplemental 1/2 interval contours on slopes less than 5 per cent.
(b) Grid I ines of the Oregon State Coordinate System (South Zone) shall be on the
finished maps. Spacing of these lines shall be 1000 feet (10 inches).
(c) The maps shall contain all planimetric features which are visible or inter-
pretable from the aerial photography, including land use features, as buildings,
ditches, reserv9irs, roads, railroads, cemeteries, orchards, the trace of tele-
phone and power lines and their poles and towers, fence I ines and similar details
of land use. Structures such as bridges, substations, storage tanks and the
like shall also be shown. Curbs and curb cuts on city streets shall be shown If
identifiable on the aerial photos. Such features as private driveways, private
walkways, ornamental trees and shrubs on residential lots and the like will be
omitted from the maps.
(d) Contours at 5 foot intervals shall be plotted and within accuracy require-
ments, shall be del ineated to represent true elevation above mean sea level and
the exact shape of the ground. In areas where the ground slope is 5 per cent or
less (111 spacing between contours), then 1/2 Interval supplemental contours will
be shown by a short dashed line symbol and labeled. In addition to contours,
spot elevations determined photogrammetrically shall be shown on the maps in
proper position on hill tops, in saddles, at the bottom of depressions, at the
intersections of well traveled roads and streets. In areas where the contours are
more than 3 in~hes apart at map scale, spot elevations shall also be shown and the
horizontal distance between the contours and such spot elevations or between the
spot elevations shall not exceed 2 inches at scale of the final maps.
ATTACHMENT - B
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3 - Finished Maps:
The finished maps shall be in the form of well drawn pencil manuscripts on mylar
reproducible film. The sheet orientation will conform to the stereo photo pairs,
each pair compiled on a separate sheet approximately 3011 x 4211. Each sheet.
will have a title block in the lower right corner, with a north arrow, and will
have match notes to adjoining sheets.
4 - Map Accuracy:
(a) Contours - Ni,nety (90) percent of the elevations determined from the sol id-
1 ine contours of the topographic maps shall have an accuracy with respect to
true elevation of one-half (1/2) contour interval or better and the remaining
ten (10) percent of such elevations shall be not in error by more than one
contour interval. This accuracy shall apply only to the contours which are on
each map. Thus, In each particular area where the intermediate contours have
had to be omitted because of the steepness of the ground slopes and only the
index contours are delineated on the maps, the accuracy stipulations apply to the
contour intervalpf the index contours. Wherever the intermediate contours are
not omitted, of course, the accuracies are applicable to the contour interval
specified for the topographic maps. In densely wooded areas where heavy brush
or tree cover fully obscures the ground and the oontour$ are shown as dashed lines,
they shall be plotted as accurately as possible from the stereoscopic model, while
making full use of spot elevations obtained durlnsground control surveys and all
spot elevations measured photogrammetrically In places where the ground Is visible.
(b) Planimetric Features - Ninety (90) percent of all planimetric features which
are well defined on the photographs shall be plotted so that their position on
the finished maps shall be accurate to within at least one-fortieth (1/40) of an
inch of their true coordinate position, as determined by the test surveys, and
none of the features tested shall be misplaced on the finished map by more than
one-twentieth (1/20) of an Inch from their true coordinate position. The true
coordinate position shall be determined by making accurate measurements originating
and closing on statIon markers of the project basic control survey, which shall
have a closure accuracy conforming with the requirements for the basic control.
ATTACHMENT - B (~ont'd)
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(c) Spot Elevations - Ninety (90) percent of all spot elevations placed on the
maps shall have an accuracy of at least one-fourth (1/4) the contour interval,
and the remaining ten (10) percent shall be not in error by more than one-half
(1/2) the contour interval.
.
ATTACHMENT - B (cont'd)
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COST SUMMARY
1 - Field Control Surveys
CONSULTANT to train the OWNER'S personnel in the proper
selection and photo identification of vertical control
picture points.
labor (estimated two days maximum) and mileage
lUMP SUM ------------------------------------ $
500.00
2 - Semianalytical Control Bridging
Process four stereo models of control photography, forty-
eight stereo models of mapping photography and establish
one hundred four supplemental horizontal map control points.
labor, materials and equipment use
lUMP SUM ------------------------------------ $ 1,225.00
3 - Topographic Mapping
Map compilation labor and materials to prepare 1"-100'
scale contour maps of approximately 4,840 acres as
shown on the 'Project Map -------------------------------------- $48,830.00
FEE SCHEDULE - See EPA form 5700-41 attached
ATTACHMENT - 0
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COST OR PRICE SU/>\I>IAI' I I ,-,MMA T FOR SUBAGREEMEN1S Ut-IDER U.S. EPA GRAN' ~
(See accorr.panying instructions b~fore completin, this form)
i lJrm ApprO\'cd
OMB No. 158-ROl44
PARTI.GEHERAL
I. GRANTEiE:
, CI.ry
Z. GRANT NUMBER
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S. NAME OF CONTRACTOR OR SUBCONTRACTOR
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S. ADDAE;SS OF CONTRACTOR OR SUBCONTRACTOR (Include ZIP cod.)
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4. DATE: OF PROPOSAL
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e. TYPE OF SERVICE TO BE "-URNISHED
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PART II. COST SUMMARY
ESTI-
MATED
HOU'"
TOTALS
7. DIRECT LASO" (S...eU, ,.,..., e.,.,o,'..)
P"'k)/o G ;Ii"~7a;,,;,) ,'=- T;.4Z Ie. C.c.#.
[;;J,-€ /; l-- T5 n7 ""-;"'..)
(-:- ...;'. E..e / e. ?oJ L.
. ~/.?-' G.)J t::=-c:: TO /)).... > /' ~ /.-- ("; E'/.'
DIRECT LAlOR TOTALI
I. INDIRECT COSTS (Sp.eU, 'nell,.e, c.., ....,.)
Ii.>" ';' ~~(.:)L. c:. ~:r- ~'/ y' €:.'5' /},/J /,,;.)
'.J /- / ../ 6.,r',/ ;C:_ OJ/€K': #r'~;-:)O
INDIRECT cons TOTALI
t. OTHER DIRECT COSTS
a. T"AYltL.
I T"A"'SPORTATION
(2) P." 01....
b. EQUIPMENT, MATERIALS, SUPPLIES (s"oelllf ..,.,,,,,.~
;:::2 a
IQUIPMIMT SUITOTALI i
.. IwseaMT""''' \ ~
sueCOHTRACTSSUITOTAL,
d. OTHER Cs,..cll, -,.,-,..)
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OTHIR SUITOTALI
e. OTHER DIRECT COSTS TOTALI .
10. TOTAL EnlMATED con
tt. PROFIT
12. TOTAL PRICE
E'A for", 5700.~1 (2-7')
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