HomeMy WebLinkAbout2006-038 Contract - Pivot Architecture
CONSULTANT SERVICES CONTRACT
Consultant services contract made on the date specified below in Recital A between the City and Consultant as
follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: WBGS ARCHITECTURE & PLANNING
City Hall Address: 72 WEST BROADWAY
20 E. Main St. EUGENE OR 97401
Ashland, Oregon 97520
(541) 488-6002 Telephone: 541/342-7291
FAX: (541) 488-5311 FAX: 541/342-1535
Date of this agreement: ~ B: RFP date: October 20,2005
January 26, 2006 Proposal date: December 16, 2005
~2.2. Contracting officer: Ann Seltzer, Communications Management Analyst
~2.4. Project: Architectural Services for the City Council Chambers
~6. Consultant's representative: Eric L. Gunderson, AlA CSI, Principal
~8.3. Maximum contract amount: NTE $30,000.00
B. On the date noted above, City issued a request for proposals (RFP) for consulting services needed by City
for the project described above. Consultant submitted a proposal in response to the RFP on the date noted
above.
C. After reviewing Consultant's proposal and proposals submitted by other offerors, City selected Consultant to
provide the services covered by the RFP.
City and Consultant agree as follows:
1. Relationship between City and Consultant:
Consultant accepts the relationship of trust and confidence established between Consultant and City by this
contract. Consultant covenants with the City to perform services and duties in conformance to and consistent
with the standards generally recognized as being employed by professionals of consultant's caliber in the
locality of the project. Consultant further covenants to cooperate with City, City's representatives, contractors,
and other interested parties in furthering the interests of City with respect to the project. In order to promote
successful completion of the project in an expeditious and economical manner, Consultant shall provide
professional consulting services for City in all phases of the project to which this contract applies, serve as City's
professional consulting representative for the project, and give professional consultation and advice during the
term of this contract. Consultant acknowledges that City is relying on consultant to provide professional
consulting services in a manner that is consistent with the interests of City.
2. Definitions:
Generally words, terms and phrases used in this contract shall have the meaning ascribed to them in the
construction industry, unless the context clearly indicates otherwise. As used in this contract:
2.1. "City" means the City of Ashland, Oregon.
2.2. "Contracting officer" means the person specified in Recital A above or that person's designee.
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2.3. "Project" means the project described in Recital A.
2.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions, reports, and
other consulting services and products which Consultant is required to provide under this contract.
3. Term: The term of this contract shall commence on the date specified in Recital A above and end on
completion of all services required by this contract unless sooner terminated as provided in this contract.
4. Authoritv of contractino Officer: The contracting officer shall have the authority to act on behalf of City in the
administration and interpretation of this contract. The contracting officer shall have complete authority to
authorize services, transmit instructions, receive information, interpret and define City's policies and make other
decisions with respect to Consultant's services.
5. Consultino Services: Consultant shall provide services to City that are described in the RFP.
5.1. In connection with the services described in the RFP, Consultant shall:
5.1.1. Consult appropriate representatives of City to clarify and define City's
requirements relative to the services.
5.1.2. Review available data relative to the services.
5.1.3. Identify data which is not available and is needed to fulfill the services, and act
as City's representative in obtaining such data.
5.1.4. Prepare monthly progress reports to the contracting Officer on the status of
services.
5.1.5. Cooperate with other consultants retained by City in the exchange of
information needed for completion of the services and the project.
5.2. Consultant shall commence performance of services within five days after receiving written
authorization from the contracting officer for work described in the RFP. Consultant shall perform the services
as expeditiously as is consistent with professional skill and care and the orderly progress of the project. Upon
request of City, Consultant shall submit for City's approval, a schedule for the performance of work elements
described in the RFP. Each schedule shall include allowance for periods of time required for City's review and
approval of Consultant's services. Each schedule, approved by City, shall become a part of this contract.
5.3. Consultant shall perform the services as an independent contractor in accordance with generally
accepted standards in Consultant's profession. Consultant shall be responsible for the professional quality,
technical accuracy and the coordination of all services performed by Consultant. Consultant shall, without
additional compensation, correct or revise any error or deficiencies in the services that are caused by
Consultant's negligence. City's review, approval, acceptance of, or payment for, any of the services shall not be
construed to waive any of City's rights under this contract or of any cause of action arising out of Consultant's
services. In the event of any breach of this contract by Consultant or negligent performance of any of the
services, City's cause of action against Consultant shall not be deemed to accrue until City discovers such
breach or negligence, or should have, with reasonable diligence, discovered such breach or negligence. The
preceding sentence shall not be construed, however, to allow City to prosecute an action against Consultant
beyond the maximum time limitation provided by Oregon law.
6. Assionment of Consultant's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of the person
specified in Recital A above, who shall act as Consultant's representative in all communications and
transactions with City.
6.2. Consultant will endeavor to honor reasonable specific requests of City with regard to assignment of
Consultant's employees to perform services if the requests are consistent with sound business and professional
practices.
7. Responsibilities of City:
7.1. City will cooperate fully with Consultant to achieve the objectives of this contract.
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7.2. City will provide information, documents, materials and services that are within the possession or
control of City and are required by Consultant for performance of the services.
7.3. City will arrange for access to, and make all provisions for Consultant to enter upon, public and
private property as required for Consultant to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Consultant, public agencies, and others
involved in the project.
8. Payment:
8.1. City shall pay Consultant for services and reimburse Consultant for expenses incurred by
Consultant in performance of services in accordance with a payment schedule to be submitted by Consultant
and accepted by City. No reimbursement will be made for expenses that are not specifically itemized in this
payment schedule without prior approval by the contracting officer.
8.2. Consultant shall submit monthly invoices to City for Consultant's services within ten days after the
end of the month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the sum specified in
Recital A above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State of Oregon.
Consultant shall promptly observe and comply with all present and future laws, orders, regulations, rules and
ordinances of federal, state, City and city governments with respect to the services including, but not limited to,
provisions of ORS 279C.505, 279C.515, 279C.520 and 279C.530.
9.2. Pursuant to ORS 279C.520(2) any person employed by Consultant who performs work under this
contract shall be paid at least time and a half pay for all overtime in excess of 40 hours in anyone week, except
for persons who are excluded or exempt from overtime pay under ORS 653.010 to 653.261 or under 29 U.S.C.
Sections 201 to 209.
9.3. Consultant is a "subject employer" as defined in ORS 656.005 and shall comply with ORS 656.017.
Prior to commencing any work, Consultant shall certify to City that Consultant has workers' compensation
coverage required by ORS Chapter 656. If Consultant is a carrier insured employer, Consultant shall provide
City with a certificate of insurance. If Consultant is a self-insured employer, Consultant shall provide City with a
certification from the Oregon Department of Insurance and Finance as evidence of Consultant's status.
9.4. If the amount of this contract is $15,964.00 or more, Consultant is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any subcontractor who performs 50% or more of the service work
under this contract. Consultant is also required to post the attached notice predominantly in areas where it will
be seen by all employees.
10. Ownership of Documents:
All documents prepared by Consultant pursuant to this contract shall be the property of City. To the extent
permitted by law, City shall, within the limits of the Oregon Tort Claims Act, defend, indemnify and hold
harmless Consultant, its consultants, agents and employees against all damages, claims, expenses and losses
arising out of any reuse of plans, specifications and other documents prepared by Consultant without prior
written authorization of Consultant.
11. Records:
11.1. Consultant shall develop and maintain complete books of account and other records on the
services which are adequate for evaluating Consultant's performance. Consultant shall maintain records in such
a manner as to provide a clear distinction between the expenditures and revenues related to the project and the
expenditures and revenues related to Consultant's other business.
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11.2. Consultant's books and records shall be made available for inspection by City at reasonable
times, to verify Consultant's compliance with this contract. City shall have the right to request an audit of
Consultant's books and records by a certified public accountant retained by City.
12. Indemnification:
Consultant shall defend, indemnify and save City, its officers, agents, and employees harmless from any and all
claims, actions, costs, judgments, damages or other expenses resulting from injury to any person (including
injury resulting in death), or damage to property (including loss or destruction), of whatsoever nature arising out
of or incident to the negligent performance of this contract by Consultant (including but not limited to, the
negligent acts or omissions of Consultant's employees, agents, and others designated by Consultant to perform
work or services attendant to this contract). Consultant shall not be held responsible for any claims, actions,
costs, judgments, damages or other expenses, directly and proximately caused by the negligence of City.
13. Insurance:
13.1. Consultant shall, at its own expense, at all times during the term of this contract, maintain in force:
13.1.1. A comprehensive general liability policy including coverage for contractual
liability for obligations assumed under this contract, blanket contractual liability, products and
completed operations and owner's and contractor's protective insurance;
13.1.2. A professional errors and omissions liability policy; and
13.1.3. A comprehensive automobile liability policy including owned and non-owned
automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or greater than the limits for
claims made under the Oregon Tort Claims Act with minimum coverage of $500,000 per occurrence (combined
single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and
$100,000 per occurrence for property damage.
13.3. Liability coverage shall be provided on an "occurrence" basis. "Claims made" coverage will not be
acceptable, except for the coverage required by subsection 13.1.2.
13.4. Contractor shall submit certificates of insurance acceptable to the City with the signed contract
prior to the commencement of any work under this agreement. Each certificate shall state that coverage
afforded under the policy cannot be cancelled or reduced in coverage cannot be made until at least 30 days
prior written notice has been given to City. A certificate which states merely that the issuing company "will
endeavor to mail" written notice is unacceptable.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any act or obligation
required by this contract within ten days after the other party gives written notice specifying the nature of the
breach with reasonable particularity. If the breach specified in the notice is of such a nature that it cannot be
completely cured within the ten day period, no default shall occur if the party receiving the notice begins
performance of the act or obligation within the ten day period and thereafter proceeds with reasonable diligence
and in good faith to effect the remedy as soon as practicable.
14.2. Notwithstanding subsection 14.1, either party may declare a default by written notice to the other
party, without allowing an opportunity to cure, if the other party repeatedly breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract and pursue
any equitable or legal rights and remedies available under Oregon law. All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the State of Oregon
for Jackson County.
15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3, City may terminate by
giving Consultant written notice sixty days prior to the termination date.
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15.2. In addition to the right to terminate this contract under subsection 14.3, Consultant may complete
such analyses and records as may be necessary to place its files in order and, where considered necessary to
protect its professional reputation, to complete a report on the services performed to date of termination.
15.3. If City terminates the contract under subsection 15.2, Consultant shall be paid for all fees earned
and costs incurred prior to the termination date. Consultant shall not be entitled to compensation for lost profits.
16. Notices:
Any notice required to be given under this contract or any notice required to be given by law shall be in writing
and may be given by personal delivery or by registered or certified mail, or by any other manner prescribed by
law.
16.1. Notices to City shall be addressed to the contracting officer at the address provided for the City in
Recital A above.
16.2. Notices to Consultant shall be addressed to the Consultant's representative at the address
provided for the Consultant in Recital A above.
17. Assianment:
City and Consultant and the respective successors, administrators, assigns and legal representatives of each
are bound by this contract to the other party and to the partners, successors, administrators, assigns and legal
representatives of the other party. Consultant shall not assign or subcontract Consultant's rights or obligations
under this contract without prior written consent of City. Except as stated in this section, nothing in this contract
shall be construed to give any rights or benefits to anyone other than City and Consultant.
18. Modification:
No modification of this contract shall be valid unless in writing and! s'g y th7{!;P .
CONSULTZ~ CITY OF '" NO
By. ,:(~ . By..
Signature Gino Grimaldi
City Administrator
Eel' L.. 6U/dJERSoN
Printed Name
Its: 1I1tE PAE.!/tJENI
FedlD# ~3-0f.b1'S8
By:
Legal
REVIEWED AS TO CONTENT:
BY:~~~
Date:.J bu If) (1
, ,
Coding:
(For City use only)
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WBGS Billina Rates
Decernber15,2005
As requested in the RFP, we have prepared information on billing rates for staff and charges for
expenses. In addition, below is a proposal for fees for Phase 1 services.
WBGS Hourly Billing Rates 2006
Staff Position
Principal Architect
Associate Architect
Interior Designer
Senior Staff Architect
Staff Architect 3
Staff Architect 2
Staff Architect 1
Designer 6
Designer 4
Designer 3
Designer 2
Designer 1
IS Administrator
Office Manager
Project Assistant
Administrative Assistant
Part-time Intern
Rate per Hour
$119
$87
$81
$81
$68
$63
$58
$63
$58
$53
$47
$42
$63
$68
$47
$37
$37
Rates shown are for specific staff positions. WBGS reserves the right to classify
individual staff members in positions most appropriate to their experience, education,
professional registration, and the nature of the work, and to make annual adjustments
each January based on cost of living and merit increases.
CONSULTANT CHARGES
For Pre-approved Services
1.10 times the hourly charges of each
consultant
REIMBURSABLE EXPENSES
Out of town mileage $0.40/mile
Pre-approved Travel expense Actual Cost x 1.10%
(Including meals and lodging for out of town meetings)
Commercial Printing and Copying Actual Cost x 1 .10%
Long Distance Telephone Actual Cost x 1 .10%
Postage for Special Mailings Actual Cost x 1.10%
Film and Processing Actual Cost x 1 .10%
Other Direct Expenses Actual Cost x 1.10%
WBGS Architecture & Planning, PC
Dec 15, 2005
WBGS Proposed Fees for Phase 1
December is, 2005
WBGS Architects BHE Spectrum CF Total
Dsgn Dsgn Cost by
Phase Prine. Prine Arch. 4 2 Subtotal Lighting AV Est. Phase
Lead Advise Mgr
Proiect Start 8 2 4 $1 ,398 $140 $1,538
I nformation Gather 4 8 $1,020 $140 $400 $1,560
Program 8 1 16 16 $3,055 $1,150 $1,350 $5,555
Conceptual Design 12 1 16 16 $3,531 $1,150 $1,350 $6,031
Cost Estimate 1 4 $391 $370 $850 $850 $2,461
Public Involvement 4 8 $1,020 $140 $1,160
Presentation 4 2 8 $1,194 $140 $1,334
Expenses $6,500 $250 $1,000 $7,750
Total Hours 41 6 64 32 0
Rate Per hour $119 $87 $68 $58 $47
WBGS Architecture & Planning, PC
Dec 15, 2005
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ARCHITECTURE
& PLANNING, PC
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PRINCIPALS:
ERIC L GUNDERSON, AlA
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WILLIAM D. SEIDER. AlA
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HARRIET R. CHERRY. AlA
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RAYMOND L OOffi)N, AlA
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CURTIS N. WILSON, AlA
ASSOCIATES:
lAWRB-JCE D. BANKS, AlA
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TOBIAS K. BARWOOD, AlA
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ELAINE L. LAWSON, AlA
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MARK A. YOUNG, AlA
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72 WEST BROADWAY
EUGENE, OREGON 97401
PHONE
FAX
541-342-7291
541-342-1535
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WEB www.wbgs.com
December 14, 2005
City of Ashland Engineering Office
20 East Main Street
Ashland, OR 97520
Re: Architectural Evaluation of the Ashland City Council Chambers
Proposal bv WBGS Architecture & Planning, PC
Members of the Selection Committee,
WBGS is excited about the opportunities and challenges offered by the Ashland City
Council Chambers Evaluation. We enjoyed meeting with Ann Seltzer who was good
enough to give us a tour and to share her understanding of the issues involved.
Ashland is unique. It has a national reputation as an arts center and for the special
character of its downtown. Participation in government is taken seriously by citizens
and council. The council chamber is the focal point of an active community.
We believe the WBGS team offers the right understanding and skill for both Phase 1
and 2 of the project. A summary of strengths is provided below.
Understanding
The project needs a firm able to work well with the community. We focus on developing
confidence with the council and public. We recently facilitated the Mayor's Civic Center
Planning Committee for Eugene. The project must fit Ashland's unique character.
WBGS believes that inspired solutions originate from a deep understanding of people,
place, and time.
Capabilities & Resources
WBGS is experienced with city council chambers in comparable communities including
Talent, Newport, and Eugene. Two of our city council chamber projects have been
renovations involving lighting, seating, and AV systems. In addition, we have
completed numerous planning projects for civic centers, police, public works and
electric utilities applicable to Phase 2 of your project. Many of our projects have been
completed with the same team of consultants for AV, Lighting, and Cost Estimating.
Each of these capabilities is directly applicable to the City of Ashland.
Staff Commitment & Schedule
WBGS commits a Leader, Advisor, and Manager to each project. Eric, Curt, and Tricia
are all experienced architects with civic buildings and council chambers in particular.
Our staff is available to meet your schedule.
Cost
We have proposed fees to complete the full scope of work under Phase 1. We suggest
a series of workshops in Ashland to efficiently understand your needs and to explore
solutions.
The proposal which follows provides detailed information regarding each of the areas
requested in the RFP. We look forward to the opportunity to meet with you and discuss
the project further.
Eric L. Gunderson, AlA CSI
Principal, WBGS
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Project Description and Understanding
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We are excited about the City of Ashland project. The strategy of working in two phases offers the benefit of short
term results and longer vision. Phase 1 focuses on low impact measures with achievable benefits allowing a more
global long term view under Phase 2. Based on the RFP and a visit to the site with city staff, we have been able to
learn about many of the issues raised by the city. Our primary task is to fully understand the City's goals and help
design solutions for the future.
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The council chamber is used by many groups including Rotary, municipal courts, planning commission, emergency
operations center, community groups, and others. Rogue Valley TV uses equipment and occupies a cramped
control room in a former storage room. The room must be flexible to adapt to a variety of activities. The current
room is cramped for large groups and is poorly proportioned for the interaction of participants. The current lighting
system creates a sense of a low ceiling despite the higher vaulted roof above. Overflow crowds often must use
an exterior porch listening by remote speakers. The current city council table arrangement is formal and creates a
high degree of separation between council members and the community. In addition, it is difficult for councilors to
see each other and it is difficult for everyone to see the projection screen. There is, a need to integrate the function
design of the room with the AV systems. Concerns about the number of people in the room have been raised by
the Fire Marshal. The City wishes all of these issues to be explored in 2 phases.
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In Phase 1 the design team and city would work together to identify short term enhancements which could be
completed within reasonable time and budget. We have assumed that this phase would include improvements to
the interior of the space but would stop short of the major and expensive step of expanding the building. Phase
1 should include achievable goals through the year 2015. WBGS places a high value on sustainable architecture.
Our experience allows us to help you select meaningful sustainable measures such as day lighting, natural ventila-
tion, solar shading, building materials wit recycled content and solar power for hot water and power generation.
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The council chamber is located on East Main St. some distance from the City Hall near the main town square
and Uthia Park. The East Main site is home to Police, Courts, Public Works, the Municipal Electrical Utility, a
community meeting center known as the Grove and the council chamber. A broader exploration of the optimal
arrangement of city facilities through the year 2035 is the focus of Phase 2. It is during this stage that designs for
an optimal city council chamber is sought. The City has not yet decided to pursue this later phase. The WBGS
team has included additional expertise in structural, cMI, and mechanical engineering if needed by the City. We are
experienced in developing facilities evaluations and recommendations for diverse departments.
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In either Phase 1 or 2, working closely with city councilors and involving the publiC are important to broader sup-
port within the community. WBGS is experienced with public boards and councils. We understand that elected
representatives face numerous decisions points with limited information and only a brief time for dialogue. It is
important to provide concise, accurate information in a way which properly frames issues. In communities like
Newport, Talent and Eugene we have worked with councilors and board members to identify gOals and reach
consensus on designs.
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Project Description and Understanding
Project Team
Lead Firm:
WBGS Architecture & Planning, PC
72 West Broadway, Eugene, OR 97401
Contact: Eric Gunderson and Curt Wilson
Phone: 541-345-7183, Fax: 541-342-
1535
Ughting Designer & Electrical Engineers:
Balzhiser & Hubbard Engineers
POB 10347, Eugene, OR 97440
Contact: Greg Hanson
Phone: 541-686-8478
AV Specialist:
Spectrum Systems
937 SE 14th Street, Suite 101, Portland,
OR ~7205
Contact: Undsey McGill
Phone: 503-248-0248
Cost Estimator.
Construction Focus
PO Box 24705, Eugene, OR 97402
Contact: Steve Gunn
Phone: 686-2031
City of Hillsboro
Council Chamber
Audio/ Video Design by
Spectrum Systems
Added Project Team - Phase 2
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Mechanical & Civil Engineers Balzhiser &
Hubbard Engineers
POB 10347, Eugene, OR 97440
Contact: Mark Penrod and Monica Ander-
son
Phone: 541-686-8478
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Structural Engineer. Hohbach-Lewin
296 East 5th Ave. #302, Eugene, OR
Contact: Vikki Bourcier
Phone: 541-349-1701
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Clackamas County Hearing Room
Audio/ Visual Design by
Spectrum Systems Design
City of Ashland I Council Chamber Evaluation
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1esign Charrette Presentation
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Scope of Work
1. Project Start:
Set up contracts, management structures
and communications so that the work is
completed smoothly. It is important for us
to fully understand your expectations and
goals. Comply with requirements for Ash-
land business license, insurance, and IMng
wage. Develop plan for public involvement.
Assignment: WBGS lead.
2. Information Gathering and Building
Evaluation:
Obtain available information from city
staff with regard to existing buildings and
previous planning work. Some copies of
drawings have been provided by Dale Pe-
ters. Visit the building to evaluate deferred
maintenance, code issues, accessibility,
functional shortcomings, and opportuni-
ties to improve the environment. Contact
the building permit and land use planning
departments. Prepare a summary of condi-
tions needing action.
Assignment: WBGS lead.
Format: Visit to Ashland concurrent with
Program workshop below.
3. Program:
Develop a description of building needs cur-
rently and through the year 2015. Interview
city staff representing courts, police, city
council, facilities, RVTV, data/communica-
tions, EOC, planning commission and com-
munity groups (such as Rotary). Establish
goals for budget, sustainability, building life,
Mure growth, and specific requirement for
each type of activity. Develop understand-
ing philosophy of city government and
community interaction. In addition, define
needs for building systems such as lighting,
AV, data/communications, seating, sound
systems, etc. Prepare a program describing
projects goals, space needs, and building
systems. Lead a discussion of goals for
sustainability. Assist city staff in prioritizing
improvements.
WBGS Architecture & Planning, PC
Assignment: WBGS lead with support by
Lighting Designer and AV Consultant.
Format: Complete program interviews
during a 2 day workshop in Ashland with
consultant team members.
4. Conceptual Design:
Based on the completed program and
background information develop conceptual
designs for short term, affordable, improve-
ments. Prepare preliminary designs in a
workshop setting in Ashland with consultant
team members and city representatives.
The workshop setting is an efficient way to
focus the time of a diverse team and to in-
clude the city in an informal design process.
Select a preferred alternative for refinement
and cost estimating.
Assignment: WBGS lead with support by
Ughting Designer and AV Consultant.
Format: Two day design workshop in Ash-
land. Design refined follows.
5. Cost Estimate:
Based on the conceptual design, develop
estimates of the cost of construction. De-
velop costs for indMdual elements allow-
ing separate evaluation. Assist the city in
determining .soft costs. and total project
budget.
Assignment: Cost Estimator lead with sup-
port by WBGS, Ughting Designer, and AV
Consultant.
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Scope of Work
6. Public Involvement
Develop public involvement plan with City
staff. Determine if public participation
includes development of goals and design
alternatives or simply review of completed
concepts. Balance involvement of City
Council and public. Assist city staff in pre-
senting information and receiving comment.
We have assumed a single pUblic session in
this proposal.
Assignment: WBGS lead
Format: One visit to Ashland included for
publiC participation session. Combine trip
with presentation described below.
7. Presentation:
Prepare a final report with copies of pro-
gram, conceptual design, cost information
and public concems. Attend a meet-
ing with city staff and representatives as
identified. Provide a summary of findings
and recommendations. Be available as a
resource for decision making. Provide 15
printed copies and electronic versions as
requested by the City.
Assignment: WBGS lead
Phase II Scope of Work
The city reserves the right to authorize addi-
tional work known as Phase II. The goal of
Phase II is to take a broad view of City Fa-
cilities to identify optimal locations through
the year 2035. In particular, develop con-
ceptual designs for ideal council chambers
and optimal use of existing city land and
building at the East Main Street Campus.
Consider future needs and design for
police, public works, public meeting spaces
(the Grove), council, courts, purchasing,
computer services, and other activities.
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Contract Compliance & Exceptions
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Contract Compliance & Exceptions
I
As requested in the RFP, WBGS has
reviewed the proposed contract terms
and conditions. In general the Consultant
Services Contract is acceptable. There are
a few areas in which we had questi~ns and
would welcome the opportunity for discus-
sion with the City.
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Article 12. Indemnification and Article 14.
Default
We reserve the right to review these articles
with our profesSional liability carrier for
compliance with the limitations on coverage
contained in our policy.
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Living Wage
All WBGS staff employed for work on the
City of Ashland project will comply with the
Living Wage requirements.
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City of Ashland Business License
We have reviewed requirements on the web
for the city business license. We would
apply for the license upon notice of selec-
tion for the work of this RFP. We do not
anticipate any problem with obtaining the
required license.
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City of Ashland I Council Chamber Evaluation
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Capability and Resources
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Statistics
. 4,170 sf
. $308,000 construction
cost
. complete March 2002
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Owner Contact
Ne~ Nabeta
Cheshire Ave
Eugene, OR 97401
541-682-2708
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City of Eugene
Council Chamber Remodel
Eugene, Oregon
The goal of the Eugene Council Cham-
ber Remodel project was to provide ADA
improvements. update the appearance of
the room, and install a new audio system.
The building was originally built in 1962 and
the Council Chamber was nearly in original
condition. The remodel.provided new wood
paneling at the dais, a built-in lectem, a new
ADA ramp, new chairs, and custom-built
tables. The audio system provides sound
amplification for several different room uses
such as Council, budget. and staff meet-
ings.
Twelve months later the City of Eugene
decided to remove the existing ceiling and
put in a new ceiling system. soffits, and light
fixtures, which greatly improved the illumi-
nation in the Council Chamber.
WBGS Architecture & Planning, PC
Relevance
· Existing Council Chamber space
which was remodeled to accomodate
ADA needs, provide new audio sound
system. and update the finishes and
appearance of the roof
· Council Chamber spaces planned for
Council Chamber meetings, municipal
court meetings. and large staff meetings
· Existing building which was remodeled
during City Council summer break
· Existing ceiling removed and replaced
with new ceiling system and lighting
Major Program Elements
· Council Chamber
· Breakroom
· Meeting room for Judge
· TV broadcast capabilities
Architectural Scope Provided by WBGS
· Executive Architect and Design Architect
for all phases of service including
conceptual design. construction
documents and construction
administration
5
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Statistics
. 25,053 sf
. $2.86 million
construction cost
. complete August 2002
Owner Contact
Nancy Boyer
City of Newport
169 SW Coast Highway
Newport, OR 97365
541-574-0602
City of Newport
City Hall and Police Department
Newport, Oregon
The City of Newport, Oregon purchased
several parcels of land and an old 1930's
era school building with the long-tenn goal
of consolidating several city facilities in
the same civic-center complex. The final
project in this relocation master plan was to
convert the old school building for use as a
City Hall. The building now contains offices
for City Departments, The Council Cham-
ber, and the Police Department.
The City wanted a warm and inviting interior
to welcome visitors and residents. This
goal was accomplished by using light
colored wood, natural slate flooring in the
lobby, open and wide corridors, and a gen-
erous lobby space. Each department has
their own separate color scheme to help
create a sense of departmental identity to
the staff and visitors.
The Council Chamber is equipped with a full
audio-visual system that includes computer
plug-ins for the council, staff, and present-
ers. Two projectors and screens provide
excellent audio-visual coverage for the
councilors and the audience. Built -in light-
ing pennits full television coverage.
The Council Chamber is designed to seat
45 visitors in the audience. An adjacent
conference roorn wall can be opened to the
council chamber to accommodate spill-over
visitors.
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Relevance
· Council Chamber equiped with two
projection screens, concealed projector,
city recorder control station at dais,
microphones, cable TV lighting quality,
and laptop data ports at dais.
· Remodel project
· Council Chamber designed within an
existing building space
· Police department located within City
Hall building
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Major Program Elements
· Council Chamber
· City Manager Department
· Finance Department
· Public Works/ Planning Department
· Police Department
· Police fleet parking
· South facing outdoor courtyard
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City of Ashland I Council Chamber Evaluation
1
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Statistics
Phase One:
7,744 sf Civic Center
22,670 sf Landscape
Commons area
15,470 sf Hardscape
surrounding Civic
Center
. $2.76 million
construction cost
. Programming:
Jan-Feb 2004
Schematic Design:
Feb-April 2004
Final Construction
Documents:
Nov 2005-current
Expected Construction
start-up: June 2006
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. Phase Two:
Council Chamber
Addition
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. Phase Three:
Communityl Multi-
purpose room Addition
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Owner Contact
Marta Cates
Talent Urban Renewal
Agency
PO Box 445
Talent, OR 97450
1-541-535-6170
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City of Talent
Talent Civic Center
Talent, Oregon
The city of Talent is located four miles north
of Ashland, Oregon and has a population
of 5,589 people (2000 Census). The city is
currently experiencing growth and develop-
ment. Several projects have been under-
taken recently to improve public amenities
available to the citizens of Talent. The City
Govemment, however, currently operates
out of a concrete block building built by
Citizen volunteers in the mid 1960s. As the
needs of the city have grown a need for a
larger, more recognizable Civic Center has
been recognized. The City of Talent hired
WBGS to master plan the area around the
current City Hall and design a Civic Center
which could house city services, a Council
Chamber and public meeting spaces. After
Programming and Schematic Design were
complete, funding was secured by the Tal-
ent Urban Renewal Agency to construct the
first phase of the project; City Hall. The Tal-
ent Urban Renewal Agency retained WBGS
to complete phase one through construc-
tion. Concurrently WBGS has been hired to
lead the remodel of the Talent Police Station
at a nearby site.
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WBGS Architecture & Planning, PC
Relevance
· Council Chamber to seat 120 occupants
· Successful design process which
included Citizen Commissions, Urban
Renewal Agency and City Staff
· Remodel of Existing Ubrary interior to
become interim mayor's office
· Extensive remodel of existing off-
site Police Station concurrent with
construction of Civic Center
Major Program Elements
· City Government office space
· Outdoor common/ plaza space
· Master planning for Council Chamber
and multi-purpose space addition in
future phases
· parking expansion
· Police Building remodel and expansion
Architectural Scope Provided by WBGS
· Executive Architect and Design Architect
for all phases of service including master
planning, programming, conceptual
design, construction documents and
construction administration
7
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Statistics
. 22,000 sf Office
building
40,000 sf Maintenance
building
. $10 million
construction cost
. complete March 1990
Owner Contact
Stefano Viggiano
Lane Transit District
3500 East 17tti Avenue
Eugene, OR 97401
541-682-6100
Lane Transit District
District Headquarters
Springfield, Oregon
The success of this project is due largely to
a skilled and well managed team of 12 firms
lead by WBGS. Services began with site
selection and programming and ended with
preparation of a facility maintenance sched-
ule. Design and construction was divided
into 4 separate packages.
The project includes a 40,000 sf mainte-
nance building, parking and fueling for up
to 160 buses, 22,000 sf office building
and training facilities. Site work required
8 acres of concrete paving in addition to
security, and landscaping for a total of 13
acres. Natural light, durable materials, and
functional excellence are key features of this
headquarters complex.
The use of wood in a modest, northwest
contemporary style is represented in the
photographs of the conference room. The
client committee was interested in spaces
designed with economy in mind while at the
same time creating spaces that will have
long-term functional and aesthetic value.
This is accomplished by using relatively
inexpensive materials in creative, yet simple
and timeless ways, thus allowing for the
spaces to age gracefully.
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Relevance
· The LTD Headquarters is one of many
service center projects completed
by WBGS. It is included with the
understanding that the City of Ashland
may exercise Phase 2 services
encompassing a larger evaluation of the
East Main Street site. The Grove, Police,
Shops, Courts, Offices, and Council
Chambers are all part of the site. Other
WBGS projects with similar features
including Lane County Public Works,
City of Eugene Public Works, and
Eugene Water & Electric Board.
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Major Program Elements
· Offices: private and open plan work
stations.
· Multi-Use Meeting Room: Flexible
seating and meeting configurations
· Central courtyard: as a public amenity
· Separate night lobby allowing use of
meeting rooms while securing other
areas.
· Operations Buildings for maintenance,
storage, shops, etc.
· Fleet Parking
· Employee and visitor parking (separate
form fleet)
· Support spaces for city staff and
workers
Architectural Scope Provided by WBGS
· WBGS was the lead firm managing
the work of 12 consultants. The
scope of work included analysis and
final selection of a site, programming,
design, value engineering, construction
documents, and construction
administration. Following completion,
WBGS assisted LTD in the preparation
of a long term maintenance schedule.
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City of Ashland I Council Chamber Evaluation
1
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Lane County
Harris Hall Remodel
Eugene,Oregon
1
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Harris Hall is the primary meeting room
within Lane County's Public Service Build-
ing. It is the location for public county
commissioner's meetings and other signifi-
cant public events. The room provides a
combination of fixed seating, loose seating,
and standing room for 300 people.
1
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WBGS was asked to design a new ceil-
ing system for Harris Hall when the original
acoustic tile system failed. In addition to
the ceiling, upgrades to the room's acous-
tics, lighting system, controls system, and
audio visual systems were desired. With
a budget of $250,000, the scope of the
project includes a curved wooden slat ceil-
ing suspended beneath a new acoustic tile
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City of Eugene
Eugene Civic Center Planning
Eugene, Oregon
J
WBGS helped the City of Eugene develop
a vision of how a city hall could become
the focus of downtown redevelopment and
collaboration among multiple govemmental
and community agencies. Uke Ashland,
Eugene is a town founded on a university
and the arts. Such an atmosphere sup-
ports of culture of string opinion and access
to government. Connection of the center
of government with the center of arts center
of community, and to business is a unique
characteristic.
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WBGS organized and facilitated a public
design charette. The 2-day charette at-
tracted 74 participants including local
AlA members, Downtown Neighborhood,
downtown business groups, the University
of Oregon Department of Architecture, city
staff and private citizens. Ten teams devel-
oped alternative solutions that were sub-
sequently summarized on a city web page
and in printed form. Results were presented
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ceiling and sound reflector. The slat ceiling accommodates a new
lighting system that provides general lighting and special illumina-
tion for TV broadcasts of public events. Two centralized control
stations operate the lighting system and the operation of two
projection screens. The audio speakers are being replaced, and
new carpet is being provided. As the budget did not allow for all of
the county's planned upgrades, provisions for Mure changes were
included in the design. The project is currently under construction
and will be complete January 2nd, 2006.
to city council. The charette was a subject of a presentation to the
2004 State of Oregon AlA Design Conference.
The charette led the mayor to appoint a committee representing
local govemments and citizens to further develop a Civic Center
Vision. WBGS assisted the committee by summarizing charette
findings, preparing a program for various partnerships, developing
alternatives, and preparing final design principles and an illustra-
tive plan. As a final step, phasing plans and public meetings were
conducted to obtain public input.
WBGS Architecture & Planning, PC
9
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Staff and Time Commitments
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Building evaluations, programming, and conceptual designs require a team of skilled people. The greatest power
to shape success occurs at the schematic level when larger choices are made. The Ashland Council Chamber
team has been organized specifically for this project. Everyone on the team understands civic project, all have
completed remodeled council chamber projects in the past, and they have all worked together previously. WBGS
assigns a Leader, Advisor and Manager to each project. Please note that detailed resumes for each individual are
provided in the appendix of this proposal.
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Leader: Eric Gunderson AlA CSI
The Leader's role is to provide overall responsibility to the client for the success of the project. This includes com-
munications with the client, development of agreements, assignment of staff, understanding the city's goals, and
design quality. Eric has 32 years of architectural experience and is a principal at WBGS. His work includes a wide
range of civic projects.
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Advisor: Curt Wilson AJA
Uke the Leader, an Advisor is also a principal architect. The Advisor' task is to support the Leader. For the Ash-
land Council Chamber project, the Advisor would help with initial project start up reviewing contracts, establishing
the schedule, and coordinating the work of consultants. The Advisor provides reviews of the key milestones of
the project such as the completed program, design, and cost estimate. This second set of eyes is invaluable to
the quality of the work. Curt Wilson is currently working in Talent and Roseburg. He is highly organized and has
extensive experience with civic projects for fire, police, and 911.
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Manager: Tricia Berg AJA LEED
The Manager oversees the day to day production of the project. She works closely with the Leader and consultant
team to coordinate project elements, see that work proceeds on schedule and direct additional production staff as
needed. The Manager, more than any other person grasps the project from the details to the big picture. It is hard
to imagine anyone better qualified than Tricia Berg as Manager of the Ashland project. Tricia has worked on the
renovation of 2 previous council chamber projects. She is LEED Accredited indicating her special training in the
design of sustainable buildings. Tricia is a skilled manager with commitment to the success of her projects.
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In addition to WBGS leadership, a team of highly qualities individuals guide specialized areas such as lighting
design, AV systems, and cost estimating. Undsey McGill of Spectrum Systems, Greg Hansen of BHE, and Steve
Gunn of Construction Focus have all worked with WBGS previously. Undsey has designed AV systems for a wide
variety of council chambers in the past including the new Hillsborough City Hall, Portland City Hall, and all of the
council chambers work by WBGS. Greg Hansen is talented lighting designer experienced with the specialized
needs of TV recording, integration with AV systems, and lighting which enhances the character of public spaces.
The crucial task of estimating construction cost will be led by Steve Gunn of Construction Focus. Steve's back-
ground is in construction. He is able to balance the need for detail with the conceptual information available in the
early stages of a project.
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The involvement and time commitment of each team member is illustrated in the top diagram on the next page.
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City of Ashland I Council Chamber Evaluation
J
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FIRM NAME ROLE LEVEL OF INVOLVEMENT n
WBGS Curt Wilson Project Advisor . '" . '" . . 0
J WSGS Eric Gunderson Project Leader * . * * * . * * * 3
WBGS Tricla Berg Project Manager * * * * * * * * *
.... 3
.
. spectrum\Lindsey McGill Audiol VISUal Consultant '" . b. * * b. b. * -.
.
.<: BHE Greg Hansen ElectricaV Ughting Designer . b. * * b. * r+
A- 3
CF Steve Gunn Cost Estimator * b. *
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... H-L\Vikki Boucier Structural Engineer '" b. b. '" '" .
,. SHE Monica Anderson Civil Engineer b. . .....
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N Geotechnical '" b. b. b. V\
I Environmental b. n
f Landscape Architect '" '" '" '" . :r
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* Primary Role Q.
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. SUpporting Role -
b. AvaUable as Needed to
No Involvement Anticipated
1
Staff and Time Commitments
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Schedule
J
Keeping on schedule is less glamorous than
creating a wonderful design solution, but
critical to project success. We are used to
keeping the whole team on track. Hold-
ing regular meetings, with promptly issued
minutes that highlight assigned tasks is one
method used to stay on schedule. Devel-
oping wor1<ing relationships where we all
strive to help each other communicate and
solve problems also helps keep the project
on track. Proactive thinking helps raise
issues early, while there is time to move
things around.
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2006
Phase va- F-=c '.' y ,\~. '.'a/ Jun uu' Au 1
The design team members have worked
together numerous times on past projects
and all projects have been completed on
time. Intergrating audio visual concems
and lighting issues at the appropriate time is
key to keeping the design moving forward.
Below is a six month design schedule for
the scope of work requested by the City of
Ashland. Key presentations and discussion
points have been identified.
1 234 1 234 1 234 1 234 1 234 1 234 1 234 1 2 3
Start up ~: I
Information Gatherina I
Proaram
Preliminarv ConceDlual Desion
Final ConceDtal Desion
Cost Estimate
Public Involvement
Presentation I 4
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. Project Design & Management Check Points
. Contract Ends - June 30, 2005
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WBGS Architecture & Planning, PC
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References
WBGS References
City of Newport Council Chamber
Nancy Boyer, City Manager Assistant
City of Newport
169 SW Coast Hwy.
Newport, OR 97635
Tel: 541-574-0602
Fax: 541-574-0696
Email: n.boyer@thecityofnewport.net
City of Eugene Council Chamber
Michael Penwell, Project Manager
City of Eugene, Facilities Management
210 Cheshire Street
Eugene, OR 97401
Tel: 541-682-5547
Fax: 541-682-6242
Email: Michael.j.penwell@cLeugene.or.us
..
Talent Civic Center
Marla Cates
Talent Urban Renewal Agency
PO Box 445
Talent, OR 97450
Tel: 1-541-535-6170
Fax: 1-541-512-9680
Email: ura.talent@charter.net
Eugene Water&Electric Board Operations
MeI Damewood, Project Manager
Eugene Water & Electric Board
500 East 4th Avenue
PO Box 10148
Tel: 541-341-5754
Fax: 541-484-3762
Email: mel.damewood@eweb.eugene.or.us
Harris Hall Remodel
David Suchart, Director
Lane County Management Services
125 East 8th Avenue
Tel: 541-682-3699
Fax: 541-682-4290
Email: david.S.SUCHART@co.lane.or.us
l
Spectrum Systems Design References
l
City of Portland Council Chamber
Dick Ragland
1221 SW 4th Ave.
Portland, OR 97204
Phone: 503-823-5294
I
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City of Damascus Council Chamber
Steve Rhodes
19920 SE Hwy 212
Damascus, OR 97015
Phone: 503-658-8545
(:
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City of Hillsboro Civic Center
Marion Hemphill
150 E. Main St.
Hillsboro, OR 97123
Phone: 503-319-0801
t
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Balzhiser & Hubbard Engineers -
Lighting Design References
r
Lane Community College Performing
Arts Center
James McConkey, Technical Director
Lane Community College, Music, Dance
and Theatre Arts
4000 East 30th Avenue
Eugene, OR 97405
Tel: 541-463-5643
Fax: 541-463-4172
Email: mcconkeyj@lanecc.edu
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Lane County, Harris Hall
David Suchart, Director
Lane County Management Services
125 E. 8th Ave
Eugene, OR 97401
Tel: 541-682-3699
Fax: 541-682-4290
Email: david.s.suchart@co.lane.or.us
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City of Ashland I Council Chamber Evaluation
I' -
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BaFCORPORATION
400 High Street SE
Salem, OR 97312-1000
Toll Free 1-800-285-8525
OREGON WORKERS COMPENSATION
CERTIFICATE OF INSURANCE
MAIL TO:
CERTIFICATE HOLDER:
CITY OF ASHLAND
ANN SELTZER
ASHLAND CITY HALL
20 EAST MAIN ST
ASHLAND, OR 97520
CITY OF ASHLAND
ANN SELTZER
ASHLAND CITY HALL
20 EAST MAIN ST
ASHLAND, OR 97520
The policy of insurance listed below has been issued to the insured named below for the policy
period indicated. The insurance afforded by the policy described herein is subject to all the
terms. exclusions and conditions of such policv.
POLICY NO.
436187
INSURED:
PIVOT ARCHITECTURE PC
72 W BROADWAY
EUGENE, OR 97401-3038
POLICY PERIOD ISSUE DATE
04/01/2006 to 04/01/2007 04/03/2006
BROKER OF RECORD:
LIMITS OF LIABILITY
Bodily Injury by Accident $500,000 each accident
Bodily Injury by Disease $500,000 each employee
Bodily Injury by Disease $500,000 policy limit
DESCRIPTION OF OPERA TIONS/LOCA TIONS/SPECIAL ITEMS:
PRELIMINARY PLANNING FOR IMPROVEMENTS TO EXISTING CITY COUNCIL CHAMBERS
IMPORTANT:
The coverage described above is in effect as of the issue date of this certificate. It is subject
to change at any time in the future.
This certificate is issued as a matter of information only and confers no rights to the certificate
holder. This certificate does not amend, extend or alter the coverage afforded by the policies
above.
CANCELLATION:
Should any of the above described policies be canceled before the expiration date thereof, the
issuing company will mail 30 days' written notice to the above named certificate holder.
AUTHORIZED REPRESENTATIVE
~r--
INSURED
ACORDTM CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDNYVYI
02/03/06
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
USI Northwest of Washington ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
1001 Fourth Avenue, Suite 1800 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Seattle, WA 98154
206695-3100 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: U S Specialty Insurance Company
WBGS Architecture & Planning PC INSURER B:
72 West Broadway INSURER c:
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THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
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POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR NSR[ TYPE OF INSURANCE POLICY NUMBER PJ>..t~~~ri~r~8~IE P~~!fl(~~~~N LIMITS
~NERAL LIABILITY EACH OCCURRENCE $
COMMERCIAL GENERAL LIABILITY g~~jf;:U9~~ENTED $
I CLAIMS MADE 0 OCCUR MED EXP (Anyone person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
~'L AGGREnE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $
PRO- n
POLICY JECT LOC
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT $
ANY AUTO (Ea accident)
'--
- ALL OWNED AUTOS BODILY INJURY
$
SCHEDULED AUTOS (Per person)
-
- HIRED AUTOS BODILY INJURY
$
NON-OWNED AUTOS (Per accident)
-
PROPERTY DAMAGE $
(Per accident)
RRAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
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OCCUR 0 CLAIMS MADE AGGREGATE $
$
R DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND I T"/,~.N~~;, I IOJ~-
EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $
If yes, describe under E.L. DISEASE - POLICY LIMIT $
SPECIAL PROVISIONS below
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Liability $1,000,000 annl aggr.
DESCRIPTION OF OPERATIONS ( LOCATIONS (VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Re: Ashland City Council Chamber.
CERTIFICATE HOLDER
CANCELLATION
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Attn: Ann Seltzer
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL -3D.... DAYS WRITTEN
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#S177255/M171710
6MT
@ ACORD CORPORATION 1988
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PRODUCER
Willis of Oregon, Inc.
975 Oak Street, Suite 200
Eugene OR 97401
(541) 687-2222
318887
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
35386-004 (EUGE)
COMPANY Fidelity and Guaranty Insurance Company
A .
Jody Del Priore
INSURED
WBGS Architecture & Planning PC
Ste 200
72 West Broadway
Eugene OR 97401
COMPANY
B
COMPANY
C
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE POLICY EXPIRATION
DATE (MM/DDfVVl DATE (MM/DDfVVl
LIMITS
A GENERAL LIABILITY BK01865206
X COMMERCIAL GENERAL LIABILITY
CLAIMS MADE [!] OCCUR
OWNER'S & CONTRACTOR'S PROT
01--.1UL-2005
01 "",UL-2006
GENERAL AGGREGATE
PROOUCTS-COMP/OP AGG
PERSONAL & ADV INJURY
4,000,000
4,000,000
2,000,000
2,000,000
2,000,000
10,000
AUTOMOBILE LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-QWNED AUTOS
GARAGE LIABILITY
ANY AUTO
COMBINED SINGLE LIMIT $
BODILY INJURY $
(Per person)
BODILY INJURY $
(Per accident)
PROPERTY DAMAGE $
AUTO ONLY - EA ACCIDENT $
OTHER THAN AUTO ONLY:
EXCL
EACH OCCURRENCE
AGGREGATE
EXCESS LIABILITY
UMBRELLA FORM
OTHEI'1 THAN UMBRELLA FORM
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
THE PROPRIETOR/
PARTNERS/EXECUTIVE
OFFICERS ARE:
INCL
EL DISEASE -POLICY LIMIT
EL DISEASE-EA EMPLOYEE
A OTHER
Hired & Non-Owned Auto
Liability
BK01865206
01 "",UL-2005 01 "",UL-2006
$2,000,000
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
SEE ATTACHED
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City of Ashland
City Hall
20 E Main St
Ashland OR 97520
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
iOORD25.~~195.:d.t:i.j;Z:::::i~~~~:::::::~:ACORb:ooRP.ORATioN19.8if:
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THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
318887
INSURED
WBGS Architecture & Planning PC
Ste 200
72 West Broadway
Eugene OR 97401
PRODUCER
Willis of Oregon, Inc.
975 Oak Street, Suite 200
Eugene OR 97401
(541) 687-2222
Jody Del Priore
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS MAY HAVE BEEN REDUCED BY PAID CLAIMS.
POLICY NUMBER I POLICY EFFECTIVE POLICY EXPIRATION
TYPE OF INSURANCE DATE MM DD DATE MM DD
LIMITS
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
Project Name: Ashland C;ty Counc;l Chamber
Cert;f;cate Holder ;s an Add;t;onal Insured as respects the Consultant's
serv;ces to be prov;ded under the Retainer Agreement or Supplement hereto and
as per form #CL/BF22040 (11 02) attached.
........................................................
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City of Ashland
City Hall
20 E Main St
Ashland OR 97520
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL
~ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE COMPANY ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
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Policy Number: BK01865206
Owner. Lessee Or Contmctor - Scheduled Person Or Organization
ADDITIONAL INSURED ENDORSEMENT
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THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
This endorsement modifies insurance provided under the following:
LIABILITY COVERAGE PART.
Owners, Lessees Or Contractors - Scheduled Persons Or
Organizations Schedule
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*
Name Of Person Or Organization:
City of Ashland
City Hall
20 E Main St
Ashland OR 97520
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Location Of Covered Operations:
The following is added to SECTION II. WHO IS AN
INSURED, 2.:
that does not arise out of your
negligence;
(2) "Bodily injury", "property damage",
"personal injury" or "advertising injury"
for which such person or organization
has assumed liability in a contract or
agreemerit, except for liability for
damages that such person or
organization would have in the absence
of that contract or agreement;
Owner, Lessee Or Contractor -
Scheduled Person Or Organization
Each person or organization shown in the
Owners, Lessees Or Contractors - Scheduled
Persons Or Organizations Schedule, but only
with respect to that person's or organization's
liability arising out of "your work" for that
person or organization.
However, such person or organization is not
an insured with respect to any:
(3) "Property damage" to:
(a) Property owned, used or occupied by
or loaned or rented to such person or
organization;
(1) "Bodily injury", "property damage",
"personal injury" or "advertising injury"
CL/BF 22 40 11 02
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
Copyright, Insurance Services Office, Inc., 2001
Page 1 of 2
(b) Property in the care, custody or
control of such person or
organization over which such person
or organization is, for any purpose
exercising physical control; or
(c) "Your work" performed for such
person or organization;
(4) "Bodily injury", "property damage",
"personal injury" or "advertising injury"
arising out of any architect's, engineer's
or surveyor's rendering of, or failure to
render, any "professional service" when
such person or organization is an
architect, engineer or surveyor; or
(5) "Bodily injury" or "property damage" that
occurs after "your work" for such person
or organization has been completed.
"Your work" will be deemed completed
at the earliest of the following times:
(a) When all of the work on the project
to be done at the Location of
Covered Operations shown in the
Owners, Lessees Or Contractors -
Scheduled Persons Or Organizations
Schedule has been completed; or
(b) When that part of the work out of
which the "bodily injury" or
"property damage" arises has been
put to its intended use by any person
or organization, other than another
contractor or subcontractor working
on the same project.
"Your work" that may need service,
maintenance, correction, repair or
replacement, but which is otherwise
deemed completed above, will also be
deemed completed.
All other terms of your policy remain the same.
Cl/BF 22 40 11 02
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
Copyright, Insurance Services Office, Inc., 2001
Page 2 of 2
(b) Property in the care, custody or
control of such person or
organization over which such person
or organization is, for any purpose
exercising physical control; or
{
(c) "Your work" performed for such
person or organization;
(4) "Bodily injury", "property damage",
"personal injury" or "advertising injury"
arising out of any architect's, engineer's
or surveyor's rendering of, or failure to
render, any "professional service" when
such person or organization is an
architect, engineer or surveyor; or
(5) "Bodily injury" or "property damage" that
occurs after "your work" for such person
or organization has been completed.
"Your work" will be deemed completed
at the earliest of the following times:
(8) When all of the work on the project
to be done at the Location of
Covered Operations shown in the
Owners, Lessees Or Contractors -
Scheduled Persons Or Organizations
Schedule has been completed; or
(b) When that part of the work out of
which the "bodily injury" or
"property damage" arises has been
put to its intended use by any person
or organization, other than another
contractor or subcontractor working
on the same project.
"Your work" that may need service,
maintenance, correction, repair or
replacement. but which is otherwise
deemed completed above. will also be
deemed completed.
All other terms of your policy remain the same.
CLIBF 22 40 11 02
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
Copyright, Insurance Services Office, Inc., 2001
Page 2 of 2
rA'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY RECORDER'S COpy
, I
Page1/1
4/10/2006
06729
VENDOR: 010820
PIVOT ARCHITECTURE
72 WEST BROADWAY
EUGENE. OR 97401
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND. OR 97520
FOB Point:
Tenns: Net
Req. Del. Date:
Speclallnst:
Req. No.:
Dept.: ADMINISTRATIVE SERVICES
Contact: Ann Seltzer
Confinnlng? No
Architectural desiQn services fro the
renovations and redesiQn of the City
Council Chambers per CIP and Council
Qoals. Proposal has option for expanded
redesiQn of the Police. Courts.
PW /Electric offices.
WBGS has chanQed their name to Pivot
Architecture.
30.000.00
RFP
Contract start date: February 6. 2006
Completion date: July 1. 2006
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND. OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
VENDOR COPY
CI .... Y 'OF
ASHILAND
REQUISITION
No. FY 2006
Department Administration
Vendor PIVOT ARCHITECTURE
72 West Broadway
Eugene OR 97401
Account No. 410.03.42.00.702100
Date February 6, 2006
Requested Delivery Date
Deliver To
Via
ASAP
Dawn Lamb
(' Note: P1_ oUow IppIOXimatoIy two(2) weeks fur cIeIiwry an i10ms DOl
s-oJIy coriod in -.d, ond ~ two (2) IDClIdbs an prinlinajobs.)
Item No. Quantity
UIIi!
DeseriptiOD
Use of
UIIi! Price
POND.
Architectural design services for the
renovations and redesign of the
City COWlcil Chambers per CIP and Council
goals. Proposal has option for expanded redesign
of the Police, Courts, PWlElectric offices.
WBGS has changed their name to Pivot Architecture
TOTAL
$
$30,000.00
Job No.
Depor-. Heod.. Aulborized Penon
Issued By
/
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Date
Received By
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