HomeMy WebLinkAbout2006-056 Contract - Green Meadows Building
CI T Y OF CONTRACTOR: Green Meadows Building Company
ASHLAND CONTACT: Jim Green
20 East Main Street ADDRESS: 5313 Highway 66, Ashland, OR 97520
Ashland, Oregon 97520
Telephone: (541) 488-6002 TELEPHONE: (541) 201-0095
FAX: (541) 488-5311
FAX: (541) 482-8914
DATE AGREEMENT PREPARED: April 21 ,2006
BEGINNING DATE: May 1,2006 COMPLETION DATE: June 30, 2006
COMPENSATION: $5,065.00 - Per proposal dated 04/05/2006
SERVICES TO BE PROVIDED: Contractor to apply OSB, vapor barrier, and hardboard style siding on two exterior walls of
Pioneer Hall located at 73 Winburn Way, Ashland. Per proposal dated 04/05/2006
ADDITIONAL TERMS: Payment Terms "NET 30 DAYS"
Contract for WORK less than $25,000
CITY AND Contractor AGREE:
1. All Costs bv Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise
specified, furnish all labor, equipment and materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work
required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if
required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also
maintain a current City business license.
3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by
the completion date indicated above.
4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work
commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be
made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed
and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to
$25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by
City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City.
6. Statutorv Requirements: ORS 279C.505, 279C.515, 279C.520, and 279C.530 are made part of this contract.
7. Livinq Waqe Requirements: If the amount of this contract is $15,964 or more, and Contractor is not paying prevailing wage for the work,
Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all
employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract.
Contractor must post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all
losses, claims, actions, costs, expenses, judgments, sub rogations, or other damages resulting from injury to any person (including injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance
of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform
work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by
Contractor should City fail substantially to perform its obligations through no fault of Contractor.
10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the
complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS
Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City
with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017.
11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive
general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability,
products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned
and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for
bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage.
Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be
named as additional insureds. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to the
commencement of any work under this agreement. These certificates shall contain provision that coverages afforded under the policies
cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. Each
certificate of insurance shall provide proof of required insurance for the duration of the contract period.
12. AssiQnment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written
consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible
for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any
assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City.
CONTRACTOR:
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CITY OF ASHLAND:
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FINANCE EdTOR
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BY
DATE
CITY ADMINISTRATOR
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CITY DEPARTMENT HEAD
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CCB#
132551
ACCOUNT # ~ ~ t!J tf/ ~ if;;z CfL-O 7' 1!7 :2.j' cP CJ
PURCHASE ORDER # ?? G '71?6
(for City purposes only)
City of Ashland - Business License # 00 / b {S
* Insurance Certificates and a completed IRS W-9 form must be submitted with signed contract.
Revised 4-27-05
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request:
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
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SOLICITATION PROCI!88
Small Procurement
o Less than $5.000
o Quotes (Optional)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
o Copy of contract attached
o Contract #
Invitation to Bid
(Copies on file)
Description of 81!RVlCI!8
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D Per attached PROPOSAL
Item #
Quantity
Unit
Unit Price
Total Cost
Project Number _ _ _ _ _ _ - _ _ _
Account Numbert!~-~!- f~~~ ?~-:--~ ~
'/terns and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
o Per attached QUOTE
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
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Employee Signature:--
SupervlsorlDept. Head Signature: {\~^~\r..... ~~ ~
G: Finanoe\Prooedure\AP\Fonns\B_Requisition form revised.doc
Updated on: 31812006
Green Meadows Building Co.
5313 Highway 66
Ashland, OR 97520
CCB#132551
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Name / Address
City Of Ashland, Pioneer Hall
20 E. Main St.
Ashland, OR 97520
Description
Apply 7/16" OSH, then moisture barrier such as pink wrap and
cover with Weyerhaeuser Hardboard shake style siding to back and
side of Pioneer Hall to replace asbestos siding (to be removed by
others). Also re-trim windows with paint grade wood.
Alternate - extra cost for Hardiplank shake style siding
Date
4/5/2006
Qty
Rate
5,065.00
Total
Estimate
Estimate #
24
Project
Total
5,065.00
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CITY RECORDER'S COpy
Page 1 / 1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
- ~ _-a_
,-';;;;;-- I I 06758
,
VENDOR: 005955
GREEN MEADOWS BUILDING CO.
5313 HIGHWAY 66
ASHLAND, OR 97520
SHIP TO: Ashland Building Maintenance
(541) 488-5358
90N MOUNTAIN AVENUE
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speclallnst:
Req. No.:
Dept.: ADMINISTRATIVE SERVICES
Contact: Dale Peters
Confirming? No
Contractor to apply OSB, vapor barrier,
and hardboard style sidinQ on two
exterior walls of Pioneer Hall located
at 73 Winburn Way.
5,065.00
CSK
BeQinninQ date: May 1 , 2006
Completion date: June 30,2006
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
VENDOR COPY