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Home My WebLink About2006-083 Grant - Southern Oregon Film Society CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Southern Oregon Film Society 20 E Main Street Address: PO Box 218 Ashland OR 97520 Ashland, OR 97520 (541) 488-5300 Telephone: (541 )488-3823 FAX: (541) 488-5311 Term of this agreement: July 1,2006 to June 30,2007 Amount of grant: $16,000.00 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. Within 90 days of the budget fiscal year Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect but are not required to submit a report unless requested by the City except under 2 b. above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $16,936 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are Grant Contract 2006-07 also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and allolosses, claims, actions, costs, expenses, judgments, subrogation's, or other damages resulting from injury to any person (including injury resuiting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY OF ASHLAND By c1tft,I1{, 7~ By t~tlL{~f9- ilMb Title ~ ~ PI ~V TVf Finance Director . it. Date +(3/ D( ~ ~ I Grant Contract 2006-07 rlUIII. ~ I-&fOO-At~ 10; vne lIme t"ax JJage: ;;jJ'4 Date: 6/2312006 4:10:52 PM ACORD. CERTIFICATE OF LIABILITY INSURANCE OP ID 1~ DATE (MMIDOIVYYY) SOrXL-1 06/23/06 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Reinholdt , O'Harra 7nsurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 518 washington street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Aahland OR 97520 Phone: 541-482-1921 rax:541-488-4458 INSURERS AFFORDING COVERAGE NAIC ., INSURED I~RA: A._._ COIIpUIy of ~r1c. 19305 I~ERB Southern Oregon rilm Society I~ERC: POBox 218 I~ERD: Aahland OR 97520 I~ERE. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO IIIIHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ~;;: 1'IPE OFIN8URANCE POLICY NUMBER ~ I~~ GEJ\ERAL LIABIJTY - X COMMERCIAL GEllERAL LIABILITY PPS042329442 ...::..:;.., CLAIMS MADE 0 OCCLfl - c--' A 07/01/06 LMTS EACH OCCLflRENCE Is 1000000 07/01/07 I ~;Sh (Ea oc~~~encel 1$ 1000000 ME{; E.:<P (i'", on. personj : $ 10000 S 1000000 s 2000000 s 2000000 PERSONAL & N)V INJURY GENERAL AGGREGATE PRODUCTS - CCM>/OP AGG I-- I-- I-- I-- GEN'L AGGREGATE LIMIT APP~ PER 'POLICyn~ I ILOC AUTOMOBI.E UAElLITY I-- I-- ANY AUTO I-- ALL OWNED AUTOS SCl-EDULED AUTOS HIRED AUTOS NQN.Q\MIED AUTOS COMBINED SINGLE LIMIT (Ea accident) BOOIL Y INJJRY (Per person) BOOIL Y INJUlY (Per eccldenl) PROPERTY DAMAGE (Per eccideri) GARACE UASLITY ~ ANY AUTO EXCESIIUMBREl.LA LIABLITY tJ OCCUR 0 CLAIMS MADE I DEDUCTiBlE I RETENTION S WORKERS COMPENSATION AM) Elil'LOYERS' LIAIllLITY ANY PROPRIETORJPARTNERlEXECLlTIVE OFFICER1MEtIilER EXClLOED? If yes, describe t.nder SPECIAL PROVISIONS b9Iow <<mER OTHER THAN . AUTO ONly. AUTO ONlY - EA ACCIDENT S EA ACC S S S S S S S AGG EACH OCCLflRENCE AGGREGATE ITORY LIMITS I IUElt EL EACH ACCIDENT $ E L DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DE8CRPT1ON OF OPERATION8I LOCATION8I VEHICLES I EXCLU8lON8 ADDED BY ENDORSEMENT I SPECIAL PROVl8lONS Certi~icate holder is named as an additional insured per endorsement to the policy . CERTIFICATE HOLDER CANCELLATION C7ftOrA 8HOUL.D /IHV OF nE ABOVE DESCRIBED POLICIES BE CANCaLED BEFORE nE EllPNTION DATE THEREOF, THE I8SUNG IN8\JRER WI.L ~ - DAYS WRmEN Ci ty o~ Ashland, its o~ficers, NOllCE TO THE CERTIFICATE HOLDER NAMED TO llE LEFT, BUT FALURE TO DO 80 SHALl. directors and employee IMPOSE NO OBLIGATION OR UASLITY OF /IHV KIND lPON nE INSURER, ITll AGENTS OR 20 S. Hain Aahland, OR 97520 REPRESENTAl1YE8. AlJTHORIZED REPRE8EHTA11VE Anaie rowler ACORD 2a (2001108) . ACORD CORPORATION 1888 (-.. LIJ a.shland independent film festival P.O. Box 218 Ashland, Oregon 97520 641.488.3823 Pax 641.488.7782 lnfoOasbl&ndtUm.org www.asbl&nd1Um.org Boud.oI DJnoton Jane Sage PI'e8ldent D&l>rel Pearce Vloe-Pres1dent Howarc1 Bohre1ber Treuurer Joanne PeInberg Ileclret&1'y Jim Batzer R10lt Ble1we1ss Janeen Olsen Jim Teeoe a.ft Tom Olb1'lch IIDOut1ve Dl1'llCll:or Jane Sage Il&zlaCI,ug Dl1'llCll:or Joanne J1e1nberg Le8d Programmer Darrel Pearce BpeoI&l PrQIeot8 ll&nager L1nd& Otto Spcmso1'llhlp D1reotor Suzanne T1ger omoe M&nager Laura Henneman I'Ilmma.ker LIa.I8on Jack Davts Legal CowIsel Bet.h Hoffmann BooIWeper Ad'lrIRI7 Boud. Ed Batt1stell& Br1ka B1shop Mark Cb1looat 8&m&r Daw1sh& B1'OOke DeBoeI' Lee lPus4hAmA.nn Jim G1anoarlo Ernest Hardy James Hell1e lD8ran Henthorn Gerald H1rsahfeld Don Tmmenschuh Jan Krawitz Phyll1s LeJlan1 Ha.lstead Bea.sy M<,UtllA.n Sylvia Mec1e1ros lIa1'y Pat PaPker Jeaim8tte Paulson Heren1ko R10lt Shaw Kim Shelton Ron SfiV8l'm&1l Paul Bte1nle JulIa Tucker Ken Wells John Sohweigel' J'ound1ng Advlsor/Benefaotor June 23, 2006 City of Ashland, Enclosed you will find the signed contract and Certificate of Liability Insurance as requested under the terms and conditions of the Cultural and Economic Development Grant. On behalf of the Board and staff of the Southern Oregon Film Society, thank: you for supporting the Ashland Independent Film Festival and our year round events. We are proud to be a growing member of this community. Thank: you for the work you all do. Best wishes, J~G~ Jane Sage Managing Director Ashland Independent Film Festival