HomeMy WebLinkAbout2006-088 Grant - Arts Council
CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Arts Council
20 E Main Street Address: 33 N. Central Ave Suite 300
Ashland OR 97520 ryIedford, OR 97501
(541) 488-5300 Telephone: (541 )779-2820
FAX: (541) 488-5311
Term of this agreement: July 1, 2006 to June 30, 2007
Amount of grant: $5,000.00
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that the
request merits funding and the purpose for which the grant is awarded serves a public
purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon
Grantee's approved application, the City agrees to provide funds in the amount specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant
application with modifications, if any, made by the budget subcommittee designated above.
Grantee will report in writing on the use and effect of granted monies compared to the original request
(as modified) per the following:
a. Within 90 days of the event completion (Single event applications)
b. As part of a subsequent application for grant funds from the City
c. Within 90 days of the budget fiscal year
Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect
but are not required to submit a report unless requested by the City except under 2 b. above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which
the grant is awarded or this contract is terminated shall be returned to the City within 30 days of
completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records
relating to the purpose for which the grant was awarded in accordance with generally accepted
accounting principles. Grantee gives the City and any authorized representative of the City access to
and the right to examine all books, records, papers or documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $16,936 or more, and if the Grantee
has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland
Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their
time within a month performing work under this contract. Grantees required to pay a living wage are
Grant Contract 2006-07
also required to post the attached notice predominantly in areas where it will be seen by all
employees.
6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in
this contract or fails to expend the grant funds or enter into binding legal agreements to expend the
grant funds within twelve months of the date of this contract, the City, by written notice of default to the
Grantee, may terminate the whole or any part of this contract and may pursue any remedies available
at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop
payment on or return of the grant funds, payment of interest earned on grant funds or declaration of
ineligibility for the receipt of future grant awards.
7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or
amended in any manner except by written instrument signed by the parties. Such written modification
will be made a part of this contract and subject to all other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents
harmless from any and all losses, claims, actions, costs, expenses, judgments., subrogation's, or other
damages resulting from injury to any person (including injury resulting in death,) or damage (including
loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of
this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others
designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be
held responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this
agreement, maintain in force a comprehensive general liability policy including coverage for
contractual liability for obligations assumed under this Contract, blanket contractual liability, products
and completed operations, and owner's and contractor's protective insurance. The liability under each
policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and
property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence
for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The
City of Ashland, its officers, employees and agents shall be named as additional insureds.
Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance
Director prior to the expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are no
understandings, agreements or representations, oral or written, not specified in this contract regarding
this contract. Grantee, by the signature below of its authorized representative, acknowledges that it
has read this contract, understands it, and agrees to be bound by its terms and conditions.
CITY OF ASHLAND
. ~tJU_'C0 8. tINz~,
~(FinanCe Director
By
Date
Date
Grant Contract 2006-07
I .
Ma y. Lb. LUUb- L:~brM NO. UOj~~r. I(MMlDIYmY)
ACORD. t;I:RTIFICA TC OF LIABILITY INSURANCE OP ID K -...-
ARTSC-2 OS/26/06
I'RODtJCER "---- THIS CERTIFICATE ~ JED AS A MAnER OF INFORMATION
ONLY AND CON FE RIGHTS UPON THE CERnFlCATE
Western states Ins. - Medford HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR
739 Medford Center ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Medford OR ~7S04
PhonQ:541-779-1321 Fax: 541-779-9187 JNSURE~ AFFORDING COVERAGE HAIC'
INSUItfD INSlJRfR/Il. Safeco 24740
INSuRER 8:
Arts Council of Southern INSUFlER c:
or-,on
33 Central INSURER D:
Medford OR 97504
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTeD BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVl: fOR THE POLICY PERIOD INDICATEO. NOlWlTHSTANDING
IWY ReQUIReMENT, 1l:RM OR CONDmoN OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CfATlflCot.TE MAY 8E ISSUED OR
MAY I'ER'l'A1N. THE INSURANCE AfFORDED 8YTHE POLICIES DESCRl8ED HEREIN IS SUBJECT TO ALl THE "fiRM&, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATe .....ITS SHOWN MAY HAVIi BEEN REDUcED BY PAID CLAIMS.
LTlt NSRI: T'r'I'E of IHSUIWlCE PClUC'( NUMBER DATE 'MM/DI'iIYV\- "gk!f&Y,:.r~ LMTI
G!NIIW. UAIIIUTY EACH OCCURRENCE $ 1000000
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X X ~ COMMERCIAl. GENERAL UABIUTY 25CC0074412 03/03/06 03/03/07 PREMlS"E6 iJ:I~) $ 200000
f-- :J Cl.A&tS MADE [i] OCCUR MED EXP (Ar&o _!*$On) $10000
PERSONAl & N:JV INJURY .1000000
-
GENERAL AGGREGATE $ 2000000
~N'l AOO~!:r!t LlMIl' APPl8 PER: PRODUCTS. CONPIOP AGG $ 2000000
POUCY ~8r LOC
AUTOMOBI.E UAEIIurf COMBINED SINGlE LIMIT
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A1tf AUTO (Ea aGCidenl)
-
ALl OWNED AUTOS BODILY INJURY
- $
SCHEDULED AUTOS (p., penon)
-
- HIRED AUTOS 80DIl Y INJURY
(per IOCIcllInl) $
NON-QWNED AUTOS
-
- PROPERTY DAMAGE S
(Per accident)
GARAGE LIABUTt AVT'O ONLY. EA ACCIDENT $
=1A1tfAUro OTHER 'I'HAH EA ACC $
AUTO ONt Y: AGG $
EXCUlWII8REUA UABlurf EACH OCCURRENCE $
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MY PftOI"RIETORIPARl'HERlEXECUTJVE $
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m:: deeCIibe ........
IAl. PROVISIONS beIaw' e.L DISEASE .I'OLICY L1h11T .
OTHER
DESCRIPTION OF OPERATION" LOCATIONS 'VEHICLES' EXCWSIONS ADDED BY ENDORSEMENT I SPECIAl. pRCMsIONS
':he City of Ashland, its Officers, EaploYQes and agents are addi.tional
insureds.
CERnFICATEHOLDER
City of Ashland
Ashland OR 97520
CANCELLATION
SHOULD N(t OF ntE A8OV1 PE&CRlIED 1'OUC1E5 H CANCELLED IlliFORlii lllli EIPlRATION
DATS THEREOF. THE asaulNG INSUIllilt WILL INDEAVOR TO MAIL ~ DATS WRITTEN
IKITlCE TO THE CERTFICA1l: HOLDER NAMED TO THE LVT. BIIT FALUR! TO DO so &HALL
IMPOSI NO OILIGATION OR LlA8IUT'1' 01' N(t KIND UI'ON THE INIUIIER, ITa AGENTS OR
REPAQENTATIVU.
AUTHORIZED REP ESENTATIVE
@ACORDCORPORATION1H8
ACORD 25 (2001108)
- ---,----
Board of Directors
Officers
CHRISTINE REISING,
President
CHARLES LEWIS,
Secretary
LINDA MERFELD,
Treasurer
Members
GINGER CASTO
SUlY LEWIS
JULIE MAC DIARMID
STEVE PRESTON
SUE SLACK
Staff
L YN GODSEY
Executive Director
JENNIFER EUFusrA
Arts Education Coord.
OF SOUTHERN OREGON
33 North Central, Suite 300
Medford, OR 97501
541.779.2820
fax: 541. 772.4945
www.artscouncilso.org
email: office@artscouncilso.org
June 29, 2006
Lee Tuneberg
Financial Director
City of Ashland
20 East Main Street
Ashland OR 97520
Dear Lee,
On behalf of the students, families, skiers, visitors, art enthusiasts, and
artists, I want to thank the City of Ashland and the Budget Committee for
awarding the OREGON SNOW SCULPTURE COMPETITION with a grant of
$5,000. Enclosed is the signed contract. I hope you'll plan to join us on the
mountain January 27 or 28.