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Home My WebLink About2006-096 Contract - Mountain View Paving C I T Y OF CONTRACTOR: Mountain View Paving ASHLAND CONTACT: Kris Meyer 20 East Main Street ADDRESS: 2560 E. Main Street, Ashland, OR 97520 Ashland, Oregon 97520 Telephone: (541) 488-6002 TELEPHONE: (541) 488-7745 FAX: (541) 488-5311 FAX: (541)488-3852 DATE AGREEMENT PREPARED: June 20, 2006 BEGINNING DATE: June 21,2006 COMPLETION DATE: June 30, 2006 COMPENSATION: $4,400.00 - Per proposal dated 06/07/2006 SERVICES TO BE PROVIDED: Contractor to remove 1110 sq feet of old asphalt from inside the hanger, regrade and re-roll base, and pave with 3.0" compacted asphalt. Location: Ashland Airport, Old Green Hanger ADDITIONAL TERMS: Contract for WORK less than $25,000 CITY AND Contractor AGREE: 1. All Costs bv Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless othGrwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and completl3 the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Orce work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for w:)rk completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520, and 279C.530 are made part of this contract. 7. Livinq Waqe Requirements: If the amount of this contract is $15,964 or more, and Contractor is not paying prevailing wane for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor srall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017. 11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined singlle limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to the commencement of any work under this agreement. These certificates shall contain provision that coverages afforded under the policies cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. Each certificate of insurance shall provide proof of required insurance for the duration of the contract period. 12. Assiqnment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONTR~;0R' BY b~ ~~-- J / Signature M3L fJi tt~~ Print Nam TITLE S~tA J rv &hb/~& I I FederallD # 4/ -/75 3/5 ~ CCB Name 1JIl8~; fIt-i..J ?tW/j CITY OF ASHLAND: A..L /( /'/ BY ~~ FINANCE DIRECT<nt OR BY CITY ADMINISTF:ATOR DATE ~/IO~y, DATE CONTENT REVIEW~ \c"t' '1\\~~ CITY DEPARTMENT HEAD ~-2u-cc.a DATE 1 JiL. I' ACCOUNT # 7 ( C tf/ t3 ;:z-rj-' C & GO?;? ,;L-C PURCHASE ORDER # t:6~ f? 7 ;?-- (for City purpos,os only) CCB# 132551 City of Ashland - Business License # 'B/).. ooZ08 I,t1 * Insurance Certificates and a completed IRS W-9 form must be submitted with signed contract. Revised 4-27-05 JUN-30-2006 10:48A FROM:MOUNTAIN VIew PAVING 5414883852 TO: 5522304 P.l . MOUNTAIN VIEW PAVING, INC. . , 2560 E. MAIN STREET ASHLAND. OREGON 97520 PK. (541) ~"46 FAX (541) 488-3852 INVOICE I p..e.TE INVOICE: NO- 61301.:1.1)06 ISIS BilL TO: CITY OF ASHLAND ~ N MOUNT AIN ASBLAND OR. 91520 ~: D~ 'PEtERS. ASBLAND AIBPOR,T. 1.110 SQtJARi FEET. 'N Quanti' \ rece\Pt. ~er~/returneo - " ("It l"eceNe r',YJ \ I' " \\5t t.:acr. ?ac\<.\ng cttEcKONe. '". ,-..' KoNe o~pprr ie'"' - cyf:C \" eN ,-. / ~\ de I\) '.' 000 I1U\ ')0 o P ,de\\\}erj , _-- OIIW)\e.e. m~s) Rea5UlI-._. - R~\l..Ifned \\e ~ ~ea~OOe_~ ~ . - \ Signatl..lre ~ r ' .p\e ~ 5 / I (JOb 7' rIt8nk you! ?BUlF. Meyer! TOTAL S4,4:4(}.09 BALANCE DUI: $4.440,00 . CITY OF ASHLAND, OREGON City of Ashland LIVING ALL employers described below must comply with City of Ashland laws regulating payment of a living wage. ~.., Employees must be paid a living wage: 'Y For all hours worked under a service contract between their employer and the City of Ashland if the contract exceeds $15,964 or more. " For all hours worked in a month if the employee spends 50% or more of the employee's time in that month working on a project or portion of business of their ~per hour effective Junle 30, 2004 (Increases annually every Jurle 30 by the Consumer Price Index) employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $15,964. y If their employer is the City of Ashland including the Parks and Recreation Department. , In calculating the living wage, employers may add the value of health care, retirement, 401 K and IRS eligible cafeteria plans (Including childcare) benefits to the amount of wages received by the employee. y Note: "EmploYE!e" does not include temporary or part- time employees hired for less than 1040 hours in any twelve-month pE~riod. For more details on applicability of this policy, plElase see Ashland Municipal Code Section 3.12.020. For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY Of ASJHLAND A REQUISITION FORM CITY OF '1\..51-1 LAN D THIS REQUEST IS A: D Change Order(existing PO # Date of RequE~st: 120 ~ IoJ O~ Required Date of Delivery/Service: I J4St4 P I Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name \'\t'\ () LA tv T"'\ ) ~ U l ~ W -::p" ,,1 1 t-J ~ 2.. S (PO E 1'\"'\ tl\ t I\J 5TR.t= er- ASH LlArx;o (:) K.. '1}S,-2-G _S-q \ &..t 88't-7Ci S SLt l 468 38 5~L. j..{ R is VY1~ YG 12.' SOLICITATION PROCESS Small Procurement o Sole Source o Invitation to Bid i- Less than $5,000 o Written findings attached (Copies on file) Quotes (Optional) o Quote or Proposal attached L- a \..{ C'.J'~~ Cooperative Procurement o Reauest for Propli)sal o State of ORIWA contract (Copies on file) Intermediate Procurement o Other government agency contract 0 Special I Exempt o (3) Written Quotes 0 Copy of contract attached 0 Written findings all ached (Copies attached) 0 Quote or Proposal attached 0 Contract # 0 Emeraencv o Written findings al1ached o Quote or Proposal attached Description of SERVICES ~~Vl'\O\} E A<:; P h.::llt- -fi2CJ,"n t N!:' t ~ e e F t-Jjq~t::'~ KE~(2.;qC>E t~~I::> 0).1'\ yrlel "BM~e. :r .q\) i2 w.!311 ~)."" P '.Xl-!.<.....~ 14~ (tl;? 1 k o Per attached PROPOSAL Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Project Number _ _ _ _ _ _ - _ _ _ Account Number f 1 Q - f:!:'?1- ~~ _t;Q~~ ~(j . Items and services must be charged to the appropriate account numbers for the financials to ref/ect the actual expenditures accurately. o Per attached QUOTE By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation;:e P~d u~!..equest. Employee Slgnalure: ~ ~ SupervlsorlDept. Head Signature: ~~ ~ G: Finance\ProcedureIAP\Forms\8_Requisition form revised.doc Updated on: 5/1712006 Page No. of Pages. I'A( \ MOUNTAIN VIEW PAVING, INC. ~ 2560 E. MAIN STREET .... I . ", c. ASHLAND, OREGQN 9752Q PH. (541} 488-7745 FAX (541) 488-3852 PHONE.,., '. .' . - . i,' 5~~~2292 tATE06/07/~ TO 'CITY OF ASHLAND 90 N. MOUNTAIN ..........'...... \'. ,......~~1~,..OR.97520 A'f"tNtf...l)~~~.'ijt;~. ' '. . . ."".- ,,,-,...', '. JOB NAME I.lOCATION A;SKAN6AIRPORT ASPHALT PAVING: 1 REMOVE 1110 SQ. FEET OF OLD ASPHALT. 2 REGRADE AND RE-ROLL BASE. 3 PAVE WITH 3.0" COMPACTED ASPHALT. WE PROPOSE hereby to furnish material and labor - complete in accordance with the above specifications. for the ~;um of: FOUR THOUSAND FOUR HUNDRED FORTY AND 00/100 dollars ($ $4,440.00 ). Payment to be made as follows: TOTAL DUE UPON COMPLETION OF PROJECT. All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard practices. Any alteration or deviation from above specifications involving additional work and extra costs will become an extra charge over and above the estimate. If sub- base and/or base is prepared by others. guarantee is limited to workmanship, All agreements are ~ontingent upon strikes. accidents, inclement weather, or other delays beyond OUf control. Employees of contractor are covered by state insurance laws. Terms: payment in full on completion of project, unless other arrangements are made in writing. A 1.5% per month finance charge will be added on all past due accounts (an annual percentage rate of 18%). If litigation is instituted arising directly out of this proposal, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred, CCB# 59920. / / /~ ?7t;? Authonzed Signature Note: This proposal may be withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL - The above prices. specifications and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature rom: line \.:osta At: cramer & Giles Insurance, Inc. FaxlD: 541-485-3946 To: CITY OF ASHLAND Date: 6r.~0I2006 02: 19 PM Page::2 of: ACORD. CERTIFICATE OF LIABILITY INSURANCE OP 10 6~ DATE (MMIDD/VYYY) MOUN'JI!-6 06/30/06 PRODUCER ,\ THIS CERTIFICATE IS ISSUED AS A MATTEf;l OF INFORMATION ONLY AND CON FellS NO R1GKTS UPON THIE CERTIFICATE Cramer & Giles Xns., Xnc. HOLDER. THIS CERTIFICATE DOES NOT AM.END, EXTEND OR P. O. Box 70206 I AL TE/Ir THE COVERAGE A......ORDED BY THE: POt.lCIES BELOW. Eugene OR. 9i401. Phone: 541-485-6633 Fax: 541-485-3946 JNSURERSAFFORDlHG COVERAGE NAlC# INSURED INSURER A Ore.n hI.'t.oa.obil. 1x\aur.anc.. C4 .~ INSURER B &AIF corporation Mountain view Paving, I:.nc. INSURER C 2560 E Main st. INSURER D Aahland OR 97520 INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTAACT OR OTHER DOCUMENT WITH RESPECT TO WHICH T1-1IS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. T1-1E INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO AlL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES .4GGREG4iE ~ IMITS SHOWN MA l' H4l~ BEEN RED!XED BY ,"l'l,(D CLAIMS I"~""" mRll POLIC."( ~ER LIMITS IoTR ~ OF IN~CE I)"TC lMM/OOtN', OA TE \VIMIOO1YY) GENERAl. UABILIlY EA.CH OCCURRENCE $ 1,000,000 - 09/25/05 09/25/06 ::C''''':~'=-~ ":''''' , ,:0--' -- A X COMMERCIAL GENERAL LIABILITY C04154211 PREMISES (Ea occurence) $ 100 ,000 I CLAIMS MADE ~ OCCUR MED EXP (Anyone person) $ 5,000 PERSONAL & ADV NJURY $1,000,000 - -_. GENERAl AGGREG-ATE $2,000,000 GENt AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $2,000,000 I POLICY n I]g,. nLOC AUTOMOBILE LIAB/LIlY COMBINED SINGLE. LIMIT - $ ANY AUTO (Ea eccldent) - ALL OWlliED AUTOS 80DIL Y INJURY ---:- $ SCHEDULED AUTOS (Par person) c-- -- HIRED AUTOS \ BODIL l' .,)~~tJI'i'Y f--- $ NON-OWNED AUTOS (Per aCCident) l---- I PROPERTY DAMAGE (Per aCCident) $ GARAGE LlABIlIlY AUTO ONL Y - EA A:::CIDENT $ ==1 ANY AUTO OTHER THAN EAACC $ AUTO ONLY AGG $ EXCESSlUMBRELLA LlABILIlY EA.CH OCCURRENCE $ ~OCC,',I'C o CLA.lMS MACE I AGGREGA;'C $ $ q DEDUCTIBLE I $ RETENTION $ I $ WORKERS COMPENSATION ANO X ITO'R'y L.IMr'rs I IVE;r B EMPLOYERS' LIASILIlY 496578 10/01/05 10/01/06 E L EACH ACCIDENT $ 500000 ANY PROPRIETORJPAR1NERiEXECUTIVE OFFICER/MEMBER EXCLUDED? E l DISEA.SE - EA EMPLOYEE $ 500000 If yes, ooscribe ~.. E L. DISEASE - POLICY LIMIT $ 500000 -~'- SPECiAl PROVISIONS below On-le\ OIiSCRIPl1ON OF OPERATIONS I LOCATIONS I VEHICLES I EXCLU1IIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Rl!: : ASHLAND AIRPORT CERTIFICATE HOLDER ASHLAND CANCELLATION SHOULD /lNY OF TIiE ABOYE DESCRIBED POLICIES BE ClINCELLED BEFORE THE EXPIRATION DATE ~OF, THE I6"SUtNG INSUIll:~ WILL I:NOEAVOR TO 11M/(. 30 DAYS WRtITEN NOTICE "tQ"tHE CERN'lUl.TE HOLOE~ NAMED "tQ"l"HE LIOFT, WT FAILURE "to DO SO Si-\N.L JMPOSE ND DSLIGA1JON OR LIABILJTY OF Am KIND UPON THE INSURER, JTS AGENTS OR CXTY OF ASHLAND 90 N. MOUNTAIN ASHLAND ot\. 9752Q i>ACORD CORPORATION 1988 ACORD 25 (2001/081 r~' C IT Y 0 F CiTY FiECORDER'S COpy ASHLAND Page 1 / 1 20 E MAIN ST. ASHLAND, OR 97520 (541) 488r5300 6/20/2006 E;~~6~6\t' VENDOR: 000111 MOUNTAIN VIEW PAVING,INC 2560 EAST MAIN ST ASHLAND, OR 97520 SHIP TO: Ashland Building Maintenance (541) 488-5358 90 N MOUNTAIN AVENUE ASHLAND, OR 97520 FOB Point: Terms: Payable on receipt Req. Del. Date: 6/21/2006 Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Dale Peters Confirming? No BLANKET PURCHASE ORDER Ashland Airport Pavinq Project Contractor to remove 111 0 sq feet of old asphalt, reqrade and re-roll base, and pave with 3.0" compacted asphalt. 4,440.00 Contract for Work Date of Aqreement: June 20, 2006 Beqinninq Date: June 21, 2006 Completion Date: June 30,2006 Insurance required/On file BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 4 440.00 0.00 0.00 4,440.00 ?c-r I VENDOR COPY