HomeMy WebLinkAbout2006-112 Agrmt - Peck Smiley Ettlin
AGREEMENTBETINEEN
OWNER AND ARCHITECT
THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSUL TA TION WITH AN
A TTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICA TlON.
AGREEMENT
Made as of the 14th day of June in the year of two thousand and six.
BETINEEN the Owner:
City of Ashland
455 Siskiyou Blvd
Ashland, Oregon 97520
and the Architect:
Peck Smiley Ettlin Architects
4412 SW Corbett Avenue
Portland, Oregon 97239
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For the followina oroiect:
Ashland Fire Station No.2 Improvement Project
Architectural design, engineering and construction services
consisting of programming, site planning, schematic design
and cost estimates.
ARTICLE 1
ARCHITECT'S RESPONSIBILITIES
1.1 ARCHITECT'S SERVICES
1.1.1 The Architect's services consist of those services performed by the
Architect, Architect's employees and Architect's consultants as enumerated in
Articles 2 and 3 of this Agreement and any other services included in Article 12.
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1.1.2 The Architect's services shall be performed as expeditiously as is
consistent with professional skill and care and the orderly progress of the work.
Upon request of the Owner, /the Architect shall submit for the Owner's approval a
schedule for the performance of the Architect's services which may be adjusted
as the Project proceeds, and shall include allowances for periods of time required
for the Owner's review and for approval of submissions by authorities having
jurisdiction over the Project. Time limits established by this schedule approved by
the Owner shall not, except for reasonable cause, be exceeded by the Architect
or Owner.
1.1.3 The services covered by this Agreement are subject to the time limitations
contained in Subparagraph 11.5.1.
1.1.4 The Owner's approvals of documents and other items, e.g., in
Subparagraphs 2.3.1, 2.4.1, and 2.5.1, are not waivers or releases of the
Architect's duty to provide the documents and other items in accordance with this
Agreement and in accordance with applicable professional standards.
1.1.5 The Architect accepts the relationship of trust and confidence established
between the Architect and the Owner by this Agreement. The Architect
covenants with the owner to furnish the best skill and judgment of the Architect
and to cooperate with the Owner, the Owner's representatives, contractors and
other interested parties in furthering the interests of the Owner. In order to
promote successful completion of the Project in an expeditious and economical
manner, the Architect shall provide architectural services for the Owner in all
phases of the Project to which this Agreement applies. The Architect
acknowledges that the Owner is relying on the architect to provide professional
services in a manner that is consistent with the interests of the Owner.
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1.1.6 The Architect shall perform the Architect's services as an independent
contractor in accordance with generally accepted standards in the Architect's
profession. The Architect shall be responsible for the professional quality,
technical accuracy and the coordination of all services performed by the
Architect. The Architect shall, without additional compensation, correct or revise
any error or deficiencies in the Architect's services that are caused by the
Architect's n_egligence. The Owner's review, approval acceptance of, or payment
for, any of the Architect's services shall not be construed to waive any of the
Owner's rights under this Agreement or any cause of action arising out of the
Architect's services.
ARTICLE 2
SCOPE OF ARCHITECT'S BASIC SERVICES
2.1 DEFINITION
2.1.1 The Architect's basic services consist of those described in Paragraphs 2.2
through 2.6 and any other services identified in Article 12 as part of basic
services, and include normal structural, mechanical and electrical engineering
services and all other services that are normally or customarily furnished and
reasonable necessary for the Project.
2.2. SCHEMATIC DESIGN PHASE
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2.2.1 The Architect shall review the program furnished by the Owner to ascertain
the requirements of the Project and shall arrive at a mutual understanding of
such requirements with the Owner. As part of this review, the Architect shall
attend a series of meetings with the Owner's project team and the Architect's
consultants.
2.2.2 The Architect shall provide a preliminary evaluation of the Owner's
program, schedule and construction budget requirements, each in terms of the
other, subject to the limitations set forth in Subparagraph 5.2.1.
2.2.3 The Architect shall review with the Owner alternative approaches to design
and construction of the Project to contain costs within the Project budget limits.
2.2.4 Based on the mutually agreed-upon program, schedule and Project budget
requirements, the Architect shall prepare, for approval by the Owner, Schematic
Design Documents consisting of drawings and other documents illustrating the
scale and relationship of Project components.
2.2.5 The Architect shall submit to the Owner a preliminary estimate of
Construction Cost based on current area, volume or other unit costs. The
preliminary estimate of Construction Cost shall provide a level of detail
satisfactory to the Owner, and include estimates of Construction Cost for each
category of work involved.
2.3 DESIGN DEVELOPMENT PHASE
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2.3.1 Based on the approved Schematic Design Documents and any
adjustments authorized by the Owner in writing in the program, schedule or
Project budget, the Architect shall prepare, for approval by the Owner, Design
Development Documents consisting of drawings and other documents to fix and
describe the size and character of the Project as to architectural, landscape
architectural, civil engineering, structural, mechanical, environmental, interior
designs, and electrical systems, materials and such other elements as may be
appropriate.
2.3.2 The Architect shall advise the Owner of any adjustments to the preliminary
estimate of Construction Cost.
2.4 CONSTRUCTION DOCUMENTS PHASE
2.4.1 Based on the approved Design Development Documents and any further
adjustments in the scope or quality of the Project or in the construction budget
authorized by the Owner, the Architect shall prepare, for approval by the Owner,
Construction Documents consisting of Drawings and Specifications setting forth
in detail the requirements for the construction of the Project.
2.4.2 The Architect shall assist the Owner in the preparation of the necessary
bidding information, bidding forms, the Conditions of the Contract, and the form
of Agreement between the Owner and Contractor.
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2.4.3 The Architect shall advise the Owner of any adjustments to previous
preliminary estimates of Construction Cost indicated by changes in requirements
or general market conditions.
2.4.4 The Architect shall assist the Owner in connection with the Owner's
responsibility for filing documents required for the approval of governmental
authorities having jurisdiction over the Project.
2.5 BIDDING OR NEGOTIATION PHASE
2.5.1 The Architect, following the Owner's approval of the Construction
Documents and of the latest preliminary estimate of Construction Cost, shall
assist the Owner in obtaining bids or negotiated proposals and assist in awarding
and preparing contracts for construction.
2.6 CONSTRUCTION PHASE - ADMINISTRATION OF THE CONSTRUCTION
CONTRACT
2.6.1 The Architect's responsibility to provide Basic Services for the Construction
Phase under this Agreement commences with the award of the Contract for
Construction and terminates at the earlier of the issuance to the Owner of the
final Certificate for Payment or 60 days after the issuance of a certificate of
Substantial Completion of the Work.
2.6.2 The Architect shall provide administration of the Contract for Construction
as set forth below and in the edition of AlA Document A201, 1987 Edition
General Conditions of the Contract for Construction as amended by Owner,
unless otherwise provided in this Agreement.
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2.6.3 Duties, responsibilities and limitations of authority of the Architect shall not
be restricted, modified or extended without written agreement of the Owner and
Architect.
2.6.4 The Architect shall be a representative of and shall advise and consult with
the Owner (1) during construction until final payment to the Contractor is due,
and (2) as an Additional Service at the Owner's direction from time to time during
the correction period described in the Contract for Construction. The Architect
shall have authority to act on behalf of the Owner only to the extent provided in
this Agreement unless otherwise modified by written instrument.
2.6.5 The Architect shall visit the site at intervals appropriate to the stage of
construction or as otherwise agreed by the Owner and Architect in writing, to
review the progress and quality of the Work completed and to determine if the
Work is being performed in a manner indicating that the Work when completed
will be in accordance with the Contract Documents. However, the Architect shall
not be required to make exhaustive or continuous on-site inspections to check
the quality or quantity of the Work. On the basis of on-site observations as an
architect, the Architect shall keep the Owner informed in writing of the progress
and quality of the Work, and shall endeavor to guard the Owner against defects
and deficiencies in the Work
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2.6.6 The Architect shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with the Work,
since these are solely the Contractor's responsibility under the Contract for
Construction. The Architect shall not be responsible for the Contractor's
schedules or failure to carry out the Work in accordance with the Contract
Documents. The Architect shall not have control over or charge of acts or
omissions of the Contractor, Subcontractors, or their agents or employees, or of
any other persons performing portions of the Work.
2.6.7 The Architect shall at all times have access to the Work wherever it is in
preparation or progress.
2.6.8 Except as may otherwise be provided in the Contract Documents or when
direct communications have been specially authorized, the Owner and
Contractor shall communicate through the Architect. Communications by and
with the Architect's consultants shall be through the Architect.
2.6.9 Based on the Architect's observations and evaluations of the Contractor's.
Applications for Payment and after consultation with the Owner, the Architect
shall review and certify the amounts due the Contractor.
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2.6.10 The Architect's certification for payment shall constitute a representation
to the Owner, based on the Architect's observations at the site as provided in
Subparagraph 2.6.5 and on the data comprising the Contractor's Application for
Payment, that, to the best of the Architect's knowledge, information and belief,
the Work has progressed to the point indicated and the quality of Work is in
accordance with the Contract Documents. The foregoing representations are
subject to an evaluation of the Work for conformance with the Contract
Documents upon Substantial Completion, to results of subsequent tests and
inspections, to minor deviations from the Contract Documents correctable prior to
completion and to specific qualifications expressed by the Architect. The
issuance of a Certificate for Payment shall further constitute a representation that
the Contractor is entitled to payment in the amount certified. However, the
issuance of a Certificate for Payment shall not be a representation that the
Architect has (1) made exhaustive or continuous on-site inspections to check the
quality or quantity of the Work, (2) reviewed construction means, methods,
techniques sequences or procedures, (3) reviewed copies of requisitions
received from Subcontractors and material suppliers and other data requested by
the Owner to substantiate the Contractor's right to payment or (4) ascertained
how or for what purpose the Contractor has used money previously paid on
account of the Contract Sum.
2.6.11 The Architect shall have authority to reject Work which does not conform
to the Contract Documents. Whenever the Architect considers it necessary or
advisable for implementation of the intent of the Contract Documents, the
Architect will have authority to require additional inspection or testing of the Work
in accordance with the provisions of the Contract Documents, whether or not
such Work is fabricated, installed or completed. However, neither this authority of
the Architect nor a decision made in good faith either to exercise or not to
exercise such authority shall give rise to a duty or responsibility of the Architect to
the Contractor, Subcontractors, material and equipment suppliers, their agents or
employees or other persons performing portions of the Work.
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2.6.12 The Architect shall review and approve or take other appropriate action
upon Contractor's submittals such as Shop Drawings, Product Data and
Samples, for the purpose of assuring that if the Work is performed as shown by
the submittals, it will be in compliance with the Contract Documents, and for the
checking for conformance with information given and the design concept
expressed in the Contract Documents. The Architect's action shall be taken with
such reasonable promptness as to cause no delay in the Work or in the
construction of the Owner or of separate contractors, while allowing sufficient
time in the Architect's professional judgment to permit adequate review. Review
of such submittals is not conducted for the purpose of determining the accuracy
and completeness of other details such as dimensions and quantities or for
substantiating instructions for installation or performance of equipment or
systems designed by the Contractor, all of which remain the responsibility of the
Contractor to the extent required by the Contract Documents. The Architect's
review shall not constitute approval of safety precautions or, unless otherwise
specifically stated by the Architect, of construction means, methods, techniques,
sequences or procedures. The Architect's approval of a specific item shall not
indicate approval of an assembly of which the item is a component. When
professional certification of performance characteristics of materials, systems or
equipment is required by the Contract Documents, the Architect shall be entitled
to rely upon such certification to establish that the materials, systems or
equipment will meet the performance criteria required by the Contract
Documents.
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2.6.13 The Architect shall prepare Change Orders and Construction Change
Directives, with supporting documentation and data if deemed necessary by the
Architect as provided in Subparagraphs 3.1.1 and 3.3.3, for the Owner's approval
and execution in accordance with the Contract Documents, and may authorize
minor changes in the Work not involving an adjustment in the Contract Sum or an
extension of the Contract Time which are not inconsistent with the intent of the
Contract Documents.
2.6.14 The Architect shall conduct inspections to determine the date or dates of
Substantial Completion and the date of final completion, shall receive and
forward to the Owner for the Owner's review and records written warranties and
related documents required by the Contract Documents and assembled by the
Contractor, and shall issue a final Certificate for Payment upon compliance with
the requirements of the Contract Documents.
2.6.15 The Architect is not authorized by the Owner to make any decision
concerning administration of the Contract for Construction that will increase or
decrease the contract time, the contract sum or otherwise materially affect the
rights and obligations of the Contractor or Owner. References in the Agreement
between the Owner and the Architect and the General Conditions of the Contract
concerning decisions and interpretations of the Architect shall be deemed to
mean "recommendations" by the Architect that are subject to approval of the
Owner. The Architect shall make written recommendations on all claims,
disputes, and other matters in question between the Owner and the Contractor
with due diligence.
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2.6.16 The Architect's role in resolving claims, disputes, and other matters in
question between the Owner and Contractor shall be subject to the provisions of
the Contract Documents.
2.6.20 The Architect shall provide a reproducible copy of all Drawings,
Specifications, and other documents to describe fully the finally constructed
Work.
ARTICLE 3
ADDITIONAL SERVICES
3.1 GENERAL
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3.1.1 The services described in this Article 3 are not included in Basic Services
unless so identified in Article 12, and they shall be paid for by the Owner as
provided in this Agreement, in addition to the compensation for Basic Services.
The services described under Paragraphs 3.2, 3.3,_and 3.4 shall only be
provided if authorized or confirmed in writing by the Owner. If services described
under Contingent Additional Services in Paragraph 3.3 are required due to
circumstances beyond the Architect's control, the Architect shall notify the Owner
prior to commencing such services. If the Owner deems that such services
described under Paragraph 3.3 are not required, the Owner shall give prompt
written notice to the Architect. If the Owner indicates in writing that all or part of
such Contingent Additional Services are not required, the Architect shall have no
obligation to provide those services .
3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES
3.2.1 If more extensive representation at the site than is describ.ed in
Subparagraph 2.6.5 is required, the Architect shall provide one or more Project
Representatives to assist in carrying out such additional on-site responsibilities.
3.2.2 Project Representatives shall be selected, employed and directed by the
Architect, and the Architect shall be compensated thereof as agreed by the
Owner and Architect. The duties, responsibilities and limitations of authority of
Project Representatives shall be as described in the edition of AlA Document
B352 current as of the date of this Agreement, unless otherwise agreed.
3.2.3 Through the observations by such Project Representatives, the Architect
shall endeavor to provide further protection for the Owner against defects and
deficiencies in the Work, but the furnishing of such project representation shall
not modify the rights, responsibilities or obligations of the Architect as described
elsewhere in this Agreement.
3.3 CONTINGENT ADDITIONAL SERVICES
3.3.1 Making revisions in Drawings, Specifications or other documents when
such revisions are:
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.1 inconsistent with approvals or instructions previously given by the
Owner, including revisions made necessary by adjustments in the Owner's
program or Project budget;
.2 required by the enactment or revision of codes, laws or regulations
subsequent to the preparation of such documents; or
.3 due to changes required as a result of the Owner's failure to render
decisions in a timely manner.
3.3.2 Providing services required because of significant changes in the Project
including, but not limited to, size, quality, complexity, the Owner's schedule, or
the method of bidding or negotiating and contracting for construction, except for
services required under Subparagraph 5.2.5.
3.3.3 Preparing Drawings, Specifications and other documentation and
supporting data, evaluating Contractor's proposals, and providing other services
in connection with Change Orders and Construction Change Directives, providing
changes are deemed additional in scope.
3.3.4 Providing services in connection with evaluating substitutions proposed by
the Contractor and making subsequent revisions to Drawings, Specifications and
other documentation resulting there from.
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3.3.5 Providing consultation concerning replacement of Work damaged by fire
or other cause during construction, and furnishing services required in
connection with the replacement of such Work.
3.3.6 Providing services made necessary by the default of the Contractor, by
major defects or deficiencies in the Work of the Contractor, or by failure of
performance of either the Owner or Contractor under the Contract for
Construction.
3.3.7 Providing services in evaluating an extensive number of claims submitted
by the Contractor or others in connection with the Work, provided such claims
are not caused by conflicts and/or discrepancies in the documents.
3.3.8 Providing services in connection with a public hearing, arbitration
proceeding or legal proceeding except where the Architect is party thereto.
3.3.9 Preparing documents for alternate, separate or sequential bids or
providing services in connection with bidding, negotiation or construction prior to
the completion of the Construction Documents Phase.
3.4 OPTIONAL ADDITIONAL SERVICES
3.4.1 Providing analyses of the Owner's needs and programming the
requirements of the Project.
3.4.2 Providing financial feasibility or other special studies.
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3.4.3 Providing planning surveys, site evaluations or comparative studies of
prospective sites.
3.4.4 Providing special surveys, environmental studies and submissions
required for approvals of governmental authorities or others having jurisdiction
over the Project.
3.4.5 Providing services relative to future facilities, systems and equipment.
3.4.6 Providing services to investigate existing conditions or facilities or to make
measured drawings thereof.
3.4.7 Providing services to verify the accuracy of drawings or other information
furnished by the Owner.
3.4.8 Providing coordination of construction performed by separate contractors
or by the Owner's own forces and coordination of services required in connection
with construction performed and equipment supplied by the Owner.
3.4.9 Providing services in connection with the work of a construction manager
or separate consultants retained by the Owner.
3.4.10 Providing detailed estimates of Construction Cost, except as provided for
in the Scope of Work.
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3.4.11 Providing detailed quantity surveys or inventories of material, equipment
and labor.
3.4.12 Providing analyses of owning and operating costs.
3.4.13 Providing interior design and other similar services required for or in
connection with the selection, procurement or installation of furniture, furnishings
and related equipment
3.4.14 Providing services for planning tenant or rental spaces.
3.4.15 Making investigations, inventories of materials or equipment, or valuations
and detailed appraisals of existing facilities.
3.4.16 Preparing a set of reproducible record drawings showing significant
changes in the Work made during construction based on marked-up prints,
drawings and other data furnished by the Contractor to the Architect.
3.4.17 Providing assistance in the utilization of ~quipment or systems such as
testing, adjusting and balancing, preparation of operation and maintenance
manuals, training personnel for operation and maintenance, and consultation
during operation.
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3.4.18 Providing services after issuance to the Owner of the final Certificate for
Payment, or in the absence of a final Certificate for Payment, more than 60 days
after the date of Substantial Completion of the Work.
3.4.19 Providing services of consultants for other than architectural, structural,
mechanical and electrical engineering portions of the Project provided as a part
of Basic Services.
3.4.20 Providing any other services not otherwise included in this Agreement or
not customarily furnished in accordance with generally accepted architectural
practice.
ARTICLE 4
OWNER'S RESPONSIBILITIES
4.1 The Owner shall provided full information regarding requirements for the Project,
including a program which shall set forth the Owner's objectives, schedule, constraints
and criteria, including space requirements and relationships, flexibility, expandability,
special equipment, systems and site requirements.
4.2 The Owner shall establish and update an overall budget for the Project, including the
Construction Cost, the Owner's other costs and reasonable contingencies related to all
of these costs.
4.3 If requested by the Architect, the Owner shall furnish evidence that financial
arrangements have been made to fulfill the Owner's obligations under this Agreement.
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4.4 The Owner shall designate a representative authorized to act on the Owner's behalf
with respect to the Project. The Owner or such authorized representative shall render
decisions in a timely manner pertaining to documents submitted by the Architect in order
to avoid unreasonable delay in the orderly and sequential progress of the Architect's
services.
4.5 The Owner shall, furnish surveys describing physical characteristics, legal limitations
and utility locations for the site of the Project, and a written legal description of the site.
The surveys and legal information shall include, as applicable, grades and lines of
streets, alleys, pavements and adjoining property and structures; adjacent drainage;
rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions,
boundaries and contours of the site; locations, dimensions and necessary data
pertaining to existing buildings, other improvements and trees; and information
concerning available utility services and lines, both public and private, above and below
grade, including inverts and depths. All the information on the survey shall be referenced
to a Project benchmark.
4.6 The Owner shall furnish the services of geotechnical engineers when such services
are requested by the Architect. Such services may include but are not limited to test
borings, test pits, determinations of soil bearing values, percolation tests, evaluations of
hazardous materials, ground corrosion and resistivity tests, including necessary
operations for anticipating subsoil conditions, with reports and appropriate professional
recommendations.
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4.6.1 The Owner shall furnish the services of other consultants when such
services are reasonably required by the scope of the Project and are requested
by the Architect.
4.7 The Owner shall furnish structural, mechanical, chemical, air and water pollution
tests, tests for hazardous materials, and other laboratory and environmental tests,
inspections and reports required by law or the Contract Documents.
4.8 The Owner shall furnish all legal, accounting and insurance counseling services as
may be necessary at any time for the Project, including auditing services the Owner may
require to verify the Contractor" Applications for Payment or to ascertain how or for what
purposes the Contractor has used the money paid by or on behalf of the Owner.
4.9 The services, information, surveys and reports required by Paragraphs 4.5 through
4.8 shall be furnished at the Owner's expense, and the Architect shall be entitled to rely
upon the accuracy and completeness thereof.
4.10 Prompt written notice shall be given by the Owner to the Architect if the Owner
becomes aware of any fault or defect in the Project or nonconformance with the Contract
Documents.
4.11 The proposed language of certificates or certifications requested of the Architect
or Architect's consultants shall be submitted to the Architect for review and approval at
least 14 days prior to execution. The Owner shall not request certifications that would
require knowledge or services beyond the scope of this Agreement.
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ARTICLE 5
CONSTRUCTION COST
5.1 DEFINITION
5.1.1 The Construction Cost shall be the total cost or estimated cost to the
Owner latest preliminary estimate of Construction Cost that is approved by the
Owner of all elements of the Project designed or specified by the Architect.
5.1.2 The Construction Cost shall include the cost of current market rates of
labor and materials furnished by the Owner and equipment designed, specified,
selected or specially provided for by the Architect, plus a reasonable allowance
for the Contractor's overhead and profit. In addition, a reasonable allowance for
contingencies shall be included for market conditions at the time of bidding and
for changes in the Work during construction.
5.1.3 Construction Cost does not include the compensation of the Architect and
Architect's consultants, the costs of the land, rights-of-way, financing or other
costs which are the responsibility of the Owner as provided in Article 4.
5.2 RESPONSIBILITY FOR CONSTRUCTION COST
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5.2.1 Evaluations of the Owner's Project budget, preliminary estimates of
Construction Cost and detailed estimates of Construction Cost, if any, prepared
by the Architect, represent the Architect's best judgment as a design professional
familiar with the construction industry. It is recognized, however, that neither the
Architect nor the Owner has control over the cost of labor, materials or
equipment, over the Contractor's methods of determining bid prices, or over
competitive bidding, market or negotiating conditions. Accordingly, the Architect
cannot and does not warrant or represent that bids or negotiated prices will not
vary from the Owner's Project budget or from any estimate of Construction Cost
or evaluation prepared or agreed to by the Architect.
5.2.2 No fixed limit of Construction Cost shall be established as a condition of
this Agreement by the furnishing, proposal or establishment of a Project budget,
unless such fixed limit has been agreed upon in writing and signed by the parties
hereto. If such a fixed limit has been established, the Architect shall be permitted
to include contingencies for design, bidding and price escalation, to determine
what materials, equipment, component systems and types of construction are to
be included in the Contract Documents, to make reasonable adjustments in the
scope of the Project and to include in the Contract Documents alternate bids to
adjust the Construction Cost to the fixed limit. Fixed limits, if any, shall be
increased in the amount of an increase in the Contract Sum occurring after
execution of the Contract for Construction.
5.2.3 If the Bidding or Negotiation Phase has not commenced within 90 days
after the Architect submits the Construction Documents to the Owner, any
Project budget or fixed limit of Construction Cost shall be adjusted to reflect
changes in general level of prices in the construction industry between the date
of submission of the Construction Documents to the Owner and the date on
which proposals are sought.
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5.2.4 If a fixed limit of Construction Cost (adjusted as provided in Subparagraph
5.2.3) is exceeded by the lowest bona fide bid or negotiated proposal, the Owner
shall:
.1 give written approval of an increase in such fixed limit;
.2 authorize re-bidding or renegotiating of the Project within a reasonable
time;
.3 if the Project is abandoned, terminate in accordance with Paragraph
8.3; or
.4 cooperate in revising the Project scope and quality as reql,1ired to
reduce the Construction Cost.
5.2.5 If the Owner chooses to proceed under Clause 5.2.4.4., the Architect,
without additional charge, shall modify the Contract Documents as necessary to
comply with the fixed limit, if established as a condition of this Agreement. The
modification of Contract Documents shall be the limit of the Architect's
responsibility arising out of the establishment of a fixed limit. The Architect shall
be entitled to compensation in accordance with this Agreement for all services
performed whether or not the Construction Phase is commenced.
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ARTICLE 6
USE OF ARTCHITECT'S DRAWINGS,
SPECIFICATIONS AND OTHER DOCUMENTS
6.1 All work, including all data, Auto-Cad and other drawings, documents, plans,
copyrights, specifications, working papers and any other materials the Architect
produces in connection with the Agreement shall be considered work made for hire and
shall be the property of the Owner. Upon completion or termination of the Agreement
the Architect shall deliver these materials to the Owner. The Architect may retain for its
own use and at its own cost copies of all work made for hire. Any use or reuse the
Owner makes of the work made for hire other than the use for which the work was
initially commissioned shall be at the Owner's risk.
ARTICLE 7
ARBITRATION
7.1 There shall be a default under this Agreement if either party fails to perform any act
or obligation required by this Agreement within fifteen days after the other party gives
written notice specifying the breach with reasonable particularity. If the breach specified
in the notice cannot be completely cured within the fifteen day period, no default shall
occur if the party receiving the notice begins performance of the act or obligation within
the fifteen day period and thereafter proceeds with due diligence and in good faith to
,.-, cure the breach as sobn as practicable.
7.2 Notwithstanding Paragraph 7.1, either party may declare a default by written notice
to the other party, without allowing an opportunity to cure, if the other party repeatedly
breaches the terms of this Agreement.
7.3 In the event of a default,. before either party may bring an action in any court
concerning this Agreement, such party must first seek in good faith to resolve the issue
through negotiation, mediation or through other non-binding alternative dispute
resolution.
7.4 Pending final resolution of a dispute, or pending termination of this Agreement under
this article, the parties shall proceed diligently with the performance of this Agreement.
7.5 If a default occurs and it is not resolved under Paragraph 7.3 above, the party injured
by the default may elect to terminate this Agreement and pursue any equitable or legal
rights and remedies available under Oregon law. All remedies sh,all be cumulative.
7.6 Any litigation arising out of the Agreement shall be conducted in Circuit Court of the
State of Oregon For Jackson County.
ARTICLE 8
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TERMINATION, SUSPENSION OR ABANDONMENT
8.1 In addition to the right to terminate this Agreement under Article 7 as amended by
this exhibit, the Owner may terminate by giving the Architect written notice thirty days
prior to the termination date.
8.2 If the Owner terminates this Agreement under Paragraph 8.1, the Architect may
complete such analyses and records as may be necessary to place its files in order and
if necessary to protect the Architect's professional reputation, to complete a report on the
Architect's services performed to date of termination.
8.3 If the owner terminates this Agreement under Paragraph 8.1, the Architect shall be
paid for all fees earned and reimbursable incurred prior to the termination date plus
reasonable termination expenses. The Architect shall not be entitled to compensation for
lost profits.
ARTICLE 9
MISCELLANEOUS PROVISIONS
9.1 This Agreement will be governed by and construed in accordance with laws of the
State of Oregon. The Architect shall promptly observe and comply with all present and
future laws, orders, regulations, rules and ordinances of federal, state and local
governments with respect to the Architect's services.
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9.2 Terms in this Agreement shall have the same meaning as those in AlA Document
A201, General Conditions of the Contract for Construction, 1987 Edition as amended by
Owner.
9.3 In the event of any breach of this Agreement by the Architect or negligent
performance of any of the services, the Owner's cause of action against the Architect
shall not be deemed to accrue until the Owner discovers such breach or negligence, or
should have, with reasonable diligence, discovered such breach or negligence.
However, the preceding sentence shall not be construed to allow the Owner to
prosecute an action against the Architect beyond the maximum time limitation provided
by Oregon law.
9.4 The Owner and Architect waive all rights against each other and against the
contractors, consultants, agents and employees of the other for damages, but only to the
extent covered by property insurance during construction, except such rights as they
may have to the proceeds of such insurance as set forth in the edition of AlA Document
A201, General Conditions of the Contract for Construction, 1987 Edition as amended by
Owner. The Owner and Architect each sh9lJ require similar waivers from their
contractors, consultants and agents.
9.5 The Owner and Architect, respectively bind themselves, their partners, successors,
assigns and legal representatives to the other party to this Agreement and to the
partners, successors, assigns and legal representatives of such other party with respect
to all covenants of this Agreement. Neither Owner nor Architect shall assign this
Agreement without the written consent of the other.
.
9.6 This Agreement represents the entire and integrated agreement between the Owner
and Architect and supersedes all prior negotiations, representations or agreements,
either written or oral. This Agreement may be amended only by written instrument
signed by both Owner and Architect.
9.7 Nothing contained in this Agreement shall create a contractual relationship with or a
cause of action in favor of a third party against either the Owner or Architect.
9.8 Unless otherwise provided in this Agreement, the Architect and Architect's
consultants shall have no responsibility for the discovery, presence, handling, removal or
disposal of or exposure of persons to hazardous materials in any form at the Project site,
including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB)
or other toxic substances. However, the Architect shall report to the Owner the presence
and location of all hazardous material of which the Architect becomes aware.
9.9 The Architect shall have the right to include representations of the design-of the
Project, including photographs of the exterior and interior, among the Architect's
,. promotional and professional materials. The Architect's materials shall not include the
Owner's confidential or proprietary information if the Owner has previously advised the
Architect in writing of the specific information considered by the Owner to be confidential
or proprietary. The Owner shall provide professional credit for the Architect on the
construction sign and in the promotional materials for the Project.
~
9.10 The services covered by this Agreement shall be rendered by the Project team
identified in the Architect's proposal. Mr. Hans Ettlin, principal in PSE, and Mr. Bob
Thr~pp, project architect, shall act as the Architect's representative in all
communications and transactions with the Owner. The Architect shall endeavor in good
faith to honor reasonable specific requests of the Owner with regard to assignment of
the Architect's employees to perform services if the requests are consistent with sound
business and professional practices. -
9.11 The Owner reserves the right to approve subcontracts with consultants that the
Architect proposes to retain for electrical and mechanical engineering and other services
covered by this Agreement. The Owner's approval shall not be unreasonably withheld.
9.12 The Architect shall endeavor in good faith to honor reasonable specific requests by
the Owner to retain consultants for lighting, acoustical engineering, and interior design, if
the requests are consistent with sound business and professional practices. If the
Architect does not consent to a request by the Owner to retain a consultant, the Owner
shall have the right to contract directly with the consultant, and in that event, the
Architect shall coordinate, but shall not be responsible for, the quality of the consultant's
services.
.
9.13 The Architect shall defend, indemnify, and hold harmless the Owner, its officers,
agents, and employees harmless from any and all claims, actions, costs, judgments,
damages, or other expenses resulting from injury to any person (including injury
resulting in death) or damage to property (including loss or destruction), of whatsoever
nature, arising out of or incident to the Architect's negligence (including but not limited to,
the acts or omissions of the Architect's employees, agents and others designated by the
Architect to perform services covered by this Agreement). The Architect shall not be held
responsible for any claims, actions, costs, judgments, damages, or other expenses
directly and proximately caused by the negligence of the Owner, the construction
contractor, or any consultant retained by the Owner pursuant to Paragraph 9.11.
9.14 The purpose of Subparagraph 9.13 above is to allocate risk for claims between
Owner and Architect. Nothing in this Agreement is intended to extend any rights to any
other person or organization or to waive any rights to indemnity that Owner or Architect
may have under the Contract Documents. To the extent permitted by law, the Contract
Documents shall require the construction contractor to defend, indemnify and hold
harmless the Owner and the Architect from any claims arising from the construction of
the Project and to carry liability insurance for such claims.
9.15 The Architect shall, at its own expense, at all times during the term of the
Agreement, maintain in force a comprehensive general liability policy including
coverage for professional errors and omissions and a comprehensive automobile liability
policy including owned and non-owned automobiles. The coverage under each liability
insurance policy shall be equal to or greater than the limits for claims made under the
Oregon Tort Claims Act with minimum coverage of $500,000 per occurrence (combined
single limit for bodily injury and $100,000 per occurrence for property damage.
Certificates of insurance acceptable to the Owner shall be filed with the Owner prior to
the commencement of any services by the Architect. Each certificate shall state that
coverage afforded under the policy cannot be canceled and restrictive modifications
cannot be made until at least 30 days prior written notice has been given to the Owner.
A certificate which states merely that the issuing company "will endeavor to mail" written
notice is unacceptable.
...,
9.16 The Architect is engaged by the Owner as an independent contractor in accordance
with the standards prescribed in ORS 670.600. The Architect shall be responsible for the
payment of:
.1 Social Security, Federal and State withholding taxes for the wages paid to the
Architect's employees.
.2 Taxes on payments to tt"!e Architect's principals and shareholders.
9.17 The Architect's officers, principals and employees shall not be deemed employees
of the Owner and shall not be entitled to any benefits from the Owner that generally are
granted to the Owner's employees, such as vacation, holiday and sick leave, other
leaves with pay, medical and dental coverage, life and disability insurance, overtime,
worker's compensation, unemployment compensation and retirement benefits.
9.18 The Architect shall comply with applicable provisions of ORS ORS 279C.505,
279C.515, 279C.520, and 279C.530. Pursuant to ORS 279C.520(2) any person
employed by the Architect who performs work under this Agreement shall be paid at
least time and a half pay for all overtime in excess of 40 hours in anyone week, except
for persons who are excluded or exempt from overtime pay under ORS 653.010 to
653.261 or under 29 U.S.C. Sections 201 to 209.
.
9.19 The Architect is a "subject employer" as defined in ORS 656.005 and shall comply
with ORS 656.017. Prior to commencing any work, the Architect shall certify to the
Owner that the Architect has worker's compensation coverage required by ORS Chapter
656. If the Architect is a carrier insured employer, the Architect shall provide the Owner
with a certificate of insurance. If the Architect is a self-insured employer, the Architect
) shall provide the Owner with a certification from the Oregon Department of Insurance
and Finance as evidence of the Architect's status.
9.20 The Architect shall maintain all licenses and certificates that are required by law for
performing architectural services, including, but not limited to, certificates of registration
required by ORS Chapter 671.
9.21 Any notice required to be given under this Agreement or any notice required to be
given by law shall be in writing and may be given by personal delivery, mail, or facsimile
transmission. This paragraph shall not be construed to excuse either party from giving
notice in accordance with applicable laws.
9.22 No provision of this Agreement shall be deemed waived unless such waiver is in
writing and signed by the party waiving its rights. Any waiver of a breach by either party,
whether express or implied, shall not constitute waiver of any other breach.
9.23 If any provision of this Agreement is held by a court to be invalid, such invalidity
shall not affect any other provision of this Agreement. This Agreement shall be
construed as if such invalid provision had never been included.
..,
9.24. If the amount of this contract is $16,379 or more, Consultant is required to
comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as
defined in this chapter, to all employees performing work under this contract and to any
subcontractor who performs 50% or more of the service work under this contract.
Consultant is also required to post the attached notice predominantly in areas where it
will be seen by all employees.
ARTICLE 10
PAYMENTS TO THE ARCHITECT
10.1 DIRECT PERSONNEL EXPENSE
10.1.1 Direct Personnel Expense is defined as the direct salaries of the
Architect's personnel engaged on the Project and the portion of the cost of their
mandatory and customary contributions and benefits related thereto, such as
employment taxes and other statutory employee benefits, insurance, sick leave,
holidays, vacations, pensions and similar contributions and benefits.
10.2 REMBURSABLE EXPENSES
10.2.1 Reimbursable Expenses are in addition to compensation for Basic and
Additional Services and include expenses incurred by the Architect and
Architect's employees and consultants in the interest of the Project, as identified
in the following Clauses.
.
10.2.1.1 Expense of transportation in connection with Project; expenses in
connection with authorized out-of-town travel; long-distance communications;
and fees paid for security approval of authorities having jurisdiction over the
Project.
10.2.1.2 Expense of reproductions, postage and handling of Drawings,
Specifications and other documents.
10.2.1.3 If authorized in advance by the Owner, expense of overtime work
requiring higher than regular rates.
10.2.1.4 Expense of renderings, models and mock-ups requested by the Owner.
10.2.1.5 Expense of additional insurance coverage or limits, including
professional liability insurance, requested by the Owner in excess of that
normally carried by the Architect and Architect's consultants.
10.2.1.6 Expense of computer-aided design and drafting equipment time when
used in connection with the Project.
10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES
10.3.1 An initial payment as set forth in Paragraph 11.1 is the minimum payment
under this Agreement.
.,
10.3.2 Subsequent payments for Basic Services shall be made monthly and,
where applicable, shall be in proportion to services performed within each phase
of service, on the basis set forth in Subparagraph 11.2.2.
10.3.3 If and to the extent that the time initially established in Subparagraph
11.5.1 of this Agreement is exceeded or extended through no fault of the
Architect, compensation for any services rendered during the additional period of
time shall be computed in the manner set forth in Subparagraph 11.3.2
10.3.4 When compensation is based on a percentage of Construction Cost and
any portions of the Project are deleted or otherwise not constructed,
compensation for those portions of the Project shall be payable to the extent
services are performed on those portions, in accordance with the schedule set
forth in Subparagraph 11.2.2, based on (1) the lowest bona fide bid or negotiated
proposal, or (2) if no such bid or proposal is received, the most recent preliminary
estimate of Construction Cost or detailed estimate of Construction Cost for such
portions of the Project.
10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES
10.4.1 Payments on account of the Architect's Additional Services and for
Reimbursable Expenses shall be made monthly upon presentation of the
Architect's statement of services rendered or expenses incurred.
10.5 PAYMENTS WITHHELD
.
10.5.1 No deductions shall be made from the Architect's compensation on
account of penalty, liquidated damages or other sums withheld from payments to
contractors, or on account of the cost of changes in the Work other than those for
which the Architect-has been found to be liable
10.6 ARCHITECT'S ACCOUNTING RECORDS
10.6.1 Records of Reimbursable
Expenses and expenses pertaining to Additional Services and services
performed on the basis of a multiple of Direct Personnel Expense shall be
available to the Owner or the Owner's authorized representative at mutually
convenient times.
10.6.2 The Architect shall develop and maintain complete books of account and
other records on the Architect's services which are adequate for evaluating the
Architect's performance. The Architect's records shall provide a clear distinction
between the expenditures and revenues related to the Project and the
expenditures and revenues related to the Architect's other business.
10.6.3 The Owner shall have the right to request an audit of the Architect's books
and records by a certified public accountant retained by the Owner.
10.7 The Owner shall not be indebted or liable for any obligation created by this
Agreement in violation of the debt limitation of Article XI, Section 10 of the Oregon
Constitution.
~
10.8 The Owner shall not be liable for any expenditure under this Agreement for which
statutory appropriation has not been made pursuant to ORS 294.305 et seq. (Local
Budget Law.
10.9 The Owner has appropriated funds for the Architect's services that will be provided
during the fiscal year that ends on June 30, 2006. In the event no funds or insufficient
funds to pay Architect's services are appropriated for subsequent fiscal years, the Owner
shall notify the Architect as soon as the budgetary decision is made, and this Agreement
shall terminate on the last day of the fiscal year for which appropriations are made. Such
notice is a condition precedent to invoking the limitation on payment stated in Paragraph
10.8.
ARTICLE 11
BASIS OF COMPENSATION
The Owner shall compensate the Architect as follows:
11.1 AN INITIAL P/\YMENT of Dolkm:; ($ ) shall be made
upon execution of this Agreoment and credited to the Owner's account at final payment.
Billing to be monthly on a percentage completion basis.
11.2 BASIC COMPENSATION
.
11.2.1 FOR BASIC SERVICES, as described in Article 2, and any other services
,. included in Article 12 as part of Basic Services, Basic Compensation shall be
computed as follows: (Insert basis of compensation, including stipulated sums,
multiples or percentages, and identify phases to which particular methods of
compensation apply, if necessary.)
The Owner shall pay, in accordance with Subparagraph 11.2.2, Basic
Compensation as follows: in tho amount of tho follov:ing e;tipulatod sum:
dollare: ($ ).
Pre-Bond Election
Programming, Site Analysis Phase
Schematic Design Phase
Partial Design Development Phase
Total
Post-Bond Election
Balance of Design Development Phase
Construction Documents Phase
Project Bidding Phase
Construction Phase
SubTotal
$10,114
$19,148
$12.738
$42,000
$ 26,500
$155,418
$ 7,171
$ 49.906
$212,495
Total Contract $280,995
Above figures include all reimbursable costs.
~
11.2.2 'Nhen compensation is based on a e;tipulated sum or porcentage of
Construction Cost, progr-oe;s payment& for Basic Services in each phase shall
total the follo'....ing percentages of tho total Basic Componsation payable: (/Rson
additkJRa! phasos as appropriato.)
PH^SE PERCENT/\GE IN NUMERALS
Proliminary Doe;ign Phae;o 15%
Design Development Phaso 20%
Construction Document Phase ~2%
Construction Administration Phose: 20%
Expenses 3%
Total Basic Compensation 100%
The architect foe proposal '.viii provide:] bre:]k out of charges b:]sed on the
abo'.'O listed project phases.
11.3 COMPENSATION FOR ADDITIONAL SERVICES
11.3.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as
described in Paragraph 3.2, compensation shall be computed as follows:
.
11.3.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in
Articles 3 and 12, other than (1) Additional Project Representation, as described
in Paragraph 3.2, and (2) services included in Article 12 as part of Basic
Services, but excluding services of consultants, compensation shall be computed
as follows: (Insert basis of compensation, including rates and/or multiples of
Direct Personnel Expenses for Principals and employees, and identify Principals
and classify employees, if required. Identify specific services to which particular
methods of compensation apply, if necessary.) Shall be billed at actual cost.
11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional
structural, mechanical and electrical engineering services and those provided
under Subparagraph 3.4.19 or identified in Article 12 as part of Additional
Services, a multiple of () times the amounts billed to the Architect for such
services. shall be bilfed at actual cost.
(Identify specific types of consultants in Article 1~, if required.)
11.3.3.1 The project consultants will be as follows:
~
Electrical & Mechanical Engineers
Structural Engineers
Civil Engineers
Soils Engineers
Level 1 Survey
Hazardous Materials Survey
Traffic Engineers
Topographical & Boundary Survey
Landscape Architects
Consulting Architect
Cost Estimator
11.4 REIMBURSABLE EXPENSES
Interface Engineering
Lewis & Van.Fleet Engineering
PBS Engineering & Environmental
By Owner
By Owner
By Owner
By Owner
By Owner
Otten & Associates
Not Applicable.
Architectural Cost Consultants
11.4.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 10.2, and
any other items included in Article 12 as Reimbursable Expenses, a multiple of
( ) times tho expenses incurred by the Architect, the Architect's employees and
consultants in the interest of the Project are included in the base fee schedule
listed in 11.2.1.
11.5 ADDITIONAL PROVISIONS
11.5.1 IF THE BASIC SERVICES covered by this Agreement have not been
completed within time frames as follows:
Pre-Bond Election Services
Post-Bond Election Services
6 months
18 months
.
within () months of the date hereof, through no fault of the Architect,
extension of the Architect's services beyond that time shall be compensated as provided
in Subparagraphs 10.3.3 and 11.3.2. Owner will not be financially obligated by contract
for Post-Bond Phase of project if voters turn down funding request.
11.5.2 Payments are due and payable ( 30 ) days from the date of the Architect's
invoice. Amounts unpaid ( 60 ) days after the invoice date shall bear interest at
the rate entered below, or in the absence thereof at the legal rate prevailing from
time to time at the principal place of business of the Architect.
Interest rate for delinquent payments: 9% per annum
11.5.3 The rates and multiples set forth for Additional Services shall be annually
adjusted in accordance with normal salary review practices of the Architect.
ARTICLE 12
OTHER CONDITIONS OR SERVICES
~
12.1 The Owner's representative, authorized to act on the Owner's behalf, shall be:
James A. McNamara, PE. The Architect's representative, authorized to act on the
Architect's behalf, shall be: Mr. Hans Ettlin, principal in PSE, and Mr. Bob Thrapp,
project architect. Either party may substitute another representative by gi'.'ing notice to
the other party. mutual written agreement.
12.2 The scope of work is as follows:
.
1. Provide preliminary design services as follows:
~ Review and update fire station no. 2 space needs analysis.
~ Complete concept studies for proposed sites.
~ Provide programming analysis review and revision.
~ Develop preliminary conceptual design diagrams.
~ Meet with department personnel to gather input on proposed site
development & floor plans.
~ Prepare preliminary site & floor plans to scale.
~ Coordination with City of Ashland Department of Community
Development
2. Provide preliminary bond election package materials as follows:
~ Prepare project site preparation and construction cost estimates.
~ Provide analysis of value engineering options.
~ Prepare architectural renderings for community display and
website posting.
~ Conduct community open house regarding proposed designs
~ Assist with preparation of bond election materials relative to cost
estimates
3. Provide design development services as follows:
~ Revise detailed site & floor plans from approved concept plans.
~ Provide elevation I section studies
~ Meet with community design committee to gather input on
proposed exterior designs and materials.
~ Provide concept & design presentations for City Council &
Commissions involved in review process.
4. Provide planning analysis and submissions
~ Preparation of planning application documents
~ Presentation of planning application to Planning Commission
~ Findings to be developed by architect.
~ Re-design work as necessary to obtain Planning Commission
approvals.
~ Attend COA Project Utilities Review Meeting
5. Provide construction administration services
~ Provide bidding services, conduct bid opening. (City will print bid
documents )
~ Construction meetings as required (minimum twice monthly).
~ Review of all submittals.
~ Response to RFI's and other technical information requests.
~ Review of payment requests and project close-out.
~ Meet project requirements for Certificate of Occupancy.
~ Provide detail cost estimate at 50% construction documents.
This Agreement is executed under seal as of the day and year first written above.
OWNER
~
~ :J..~- ..~
(Signature)
~ /1.- /zar..'
(Date)
ARC~I~CT
t:]~ j .~
(Signature)
6 (v; I ()b
(Date)
.
CITY RECORDER'S COpy
Page 1 / 1
,.,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
r-:::-, ~
VENDOR: 000904
PECK SMILEY ETTLlN
4412 SW CORBETT AVE
PORTLAND, OR 97201
SHIP TO: Ashland Fire Department
(541) 482-2770
455 SISKIYOU BLVD
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: ADMINISTRATIVE SERVICES
Contact: Keith Woodley
Confirming? No
Fire Station 2 - Architectural Services
Contract, Phase 1
42,000.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
~ ~ %~~
Au zed Signature
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
Date of Request:
THIS REQUEST IS A:
tJ Change Order( existing PO #
Required Date of Delivery/Service:
Vendor Name:
Address:
City, State, Zip:
Phone:
Fax Number
Deliver Location
PECK SMILEY ETTLlN ARCHITECTS
4412 SW CORBETT
PORTLAND, OR 97239
(503) 248-9170
(503) 248-0223
SOLICITATION PROCESS
Small Procurement D Sole Source D Invitation to Bid
D Less than $5,000 D Written findings attached (Copies on file)
D Quotes (Not required)
CooDerative Procurement XX Reauest for ProDosal
D State of ORfWA contract (Copies on file)
Intermediate Procurement D Other government agency contract D SDecial1 ExemDt
D (3) Written Quotes D Copy of contract attached D Written findings attached
(Copies attached) D Emeraencv
D Contract # D Written findings attached
Description of SERVICES
Total Cost
FIRE STATION NO.2 ARCHITECTURAL SERVICES
CONTRACT - PHASE 1
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number 000048.150
D Per attached QUOTE
Account Number 410.03.43.00.702200
· Items and services must be charged to the appropriate account numbers for the financia/s to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:
Supervisor/Dept. Head Signature: !['~ ~ U ~
G: Finance\ProcedurelAPlFonnslRequisition Fonn.doc
Updated on: 7/1912006