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Home My WebLink About2006-126 Contract - Laura Kay Design Contract for PERSONAL SERVICES Less than $25,000 CITY OF ASHLAND CONSULTANT: Laura Kay Design CONTACT: Laura Kay 20 East Main Street Ashland, Oregon 97520 Telephone: 541/488-6002 Fax: 541/488-5311 ADDRESS: 80 Scenic Drive, Ashland, OR 97520 TELEPHONE: 541--482-8401 FAX: 541--482-8401 DATE AGREEMENT PREPARED: 7-17-06 BEGINNING DATE: 7-1-06 COMPLETION DATE: 6-30-07 COMPENSATION: $335 er month for twelve months. SERVICES TO BE PROVIDED: Design digital production of 4-color 4-page newsletter. Flat size of 11 x17, 2 sides. Provide 4-color ra hics, charts, ra hs as needed, client alteration to co before rintin ,final desi n to rinter. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions. costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed b them, and the a roval b Ci of an assi nment or subcontract shall not create an contractual relation between the assi nee or subcontractor and City. ~~~ ~ ~~TY OF ASHLAND: / .A Signatur ~VRA KAt Print Name ~ ~ ADMINISTRATOR . //~p ENT REVIEW: TITLE DATE ~ 25; za;(, Federal # 2r:,3-~o-I/IZ.7 .Completed W9 form must be submitted with contract Revised 4-27-05 City Department Head Date: 7/-:11/ 'iJ 4 ACCOUNT # t) . (I tJ-L 00. ftY? () () (For C~purposes onlX , ~ PURCHASE ORDER # ~ ~ 9 _ ~ 1"0 r~' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 CITY RECORDER'S COpy Page 1 / 1 ~~ 06986 .., VENDOR: 000239 LAURA KAY DESIGN 80 SCENIC DRIVE ASHLAND, OR 97520 SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 FOB Point: Tenns: Net Req. Del. Date: Speciallnst: Req. No.: Depl: ADMINISTRATION Contact: Ann Seltzer Conflnnlng? No DesiQn diQital production of 4-color, 4-paQe newsletter, flat size of 11 x17, 2-sides. Provide 4-color Qraphics, charts, Qraphs as needed, client alteration to copy before printinQ, final desiQn to printer. 4,020.00 Contract for Personal Services Date of aQreement: 07/17/2006 BeQinninQ date: 07/01/2006 Completion date: 06/30/2006 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX F:REIGHT TOTAL 4 VENDOR COPY A request for a Purchase Order REQUISITION FORM CITY Of ASJHLAND THIS REQUEST IS A: o Change Order(existing PO # Date of Request: Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name 1vA~/?1 /j~ /) ~{ph1.._ fJL q L5"~ J ~ lfP- ~'1f)! r\ SOLICITATION PROCESS Smal curement E:Z:J) Less than $5,000 ~ D Quotes (Optional) Intermediate Procurement D (3) Written Quotes (Copies attached) D Sole Source D Written findings attached D Quote or Pro al attached Cooperative Procurement D State of ORJWA contract o Other government agency contract D Copy of contract attached D Contract # D Invitation to Bid (Copies on file) D Reauest for Prolllosal (Copies on file) D Special I Exempt D Written findings attached D Quote or Pro sail attached D Emergency D Written findings attached D Quote or Pro sal attached Description of SERVICES d~ Mft'IJ. f;fJJvtf./J0 Jj '-/-eJt/)r lftaf ~ - J It (] -2.JJJe.J Uj 911l~,j - cJt;r1i- J (tlflJ li4f)adtd - 1/41 19 u~ -~~ ~ lIaJle{ Wbbf/~~ o Per attached PROPOSAL Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Project Number _ _ _ _ _ _ . _ _ _ o Per attached QUOTE Account Number)U2- nl. @f(). ~LIlR~() * Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. ~ Employee Signature: ~ SJ4) SUpervISOrlDept.HeadSlgnatu~~~, G: FinancelProcedurelAPIForms\8_Requisition form revised.doc Updated on: 7/25/2006