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Home My WebLink About2006-134 Grant - Chautauqua Poets & Writers CITY: CITY OF ASHLAND GRANTEE: Chautauqua Poets & Writers 20 E Main Street Address: 100 Walker Ave. Ashland OR 97520 Ashland. OR 97520 (541) 488-5300 Telephone: (541) 482-8771 x197 FAX: (541) 488-5311 Term of this agreement: July 1. 2006 to June 30, 2007 Amount of grant: $5.000.00 Budget subcommittee: Economic and Cultural Development CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT . . . Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: ~ a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. Within 90 days of the budget fiscal year Grant applicants awarded less than $2,500 are encouraged to maintain documentation to this effect but are not required to submit a report unless requested by the City except under 2 b. above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $16,936 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month perfortning work under this contract. Grantees required to pay a living wage are Grant Contract 2006-07 _.~----- --.,-- also required to post the attached notice predominantly in areas where it will be seen by all employees. '. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will, be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation's, or other damagesresUlttng:from injury to-any-personiinclt;Jdinginjury resulting-in--death;-)or--ctamageifncluding loss or destruction} to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others . designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. . 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional 'insureas. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE BY;(~ ~~ Title~~~ /f!k~~q..q~ ~ I r'kfS Date Date. '.J~"'LL7 /~ ~otJ~ WI1tL".S BYt7~A-~ Pamela Lucas, Business Manager CITY OF ASHLAND By #-;{ ~4.-- &~ Finance Di tor <f'ftV:~ , Date 1/-1%.....06 Grant Contract 2006-07 RUG-25-2006 08:42 RSHLRND SCHOOL DISTRICT 541 482 2185 P.02 ACORDTM CERTIFICATE OF LIABILITY INSURANCE l DATE(MMlDDlYyyy) 8/24/2006 PROOUCER (541) 772-1111 PAX (541) 772-3785 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Security Insurance ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOlDER THIS CI!~TlFIOATe DOES NOT AMeND. EXTENO OR 707 Murphy Road ALTER THE COVERAGE AFFORDED BY THE POUClES BelOW. Medford OR 97504 INSURERS AFFORDING COVERAGE NAIC' IN$U~t1 INSURERA~ S!:)ecial Districts Assoc Jacks=n Coun~y Scb=ol Dist:rict No 5 INSUReR e: 885 Siskiyou Blvd INSURER c: INSUReR I): A$h 1. and. OR 97520 INSURER E: COVERAGES THE ~OLlCIES OF INSURANce LISTeD BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, TME INSURANce AFFORDeo BY TME POLICIi:S DESCRIBED MERi:IN IS SUBJeCT TO All THE TeRMS. EXCLUSIONS AND CONDITIONS OF SUCM POlICIE:S. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I~:: 00'l POLICY EFFEeTIIIE POLICy EXPIRATION NSRC TYPE OF INSURANCE POLICY NUIIIBER DA TS llil!lJDO/VY) Op. TIi (UM/OOIVYJ UMITS ~EM~ 1.IA81~ITY roACH OCCU~~NCc S 5,000,000 X COMMERCIAL GENERAl LIABILITY =~J~~\ $ A X I CLAIMS MADE: ~ OCCUR 21P600S6S1 7/1/2006 7/1/2007 IItEtl EX!> /Iuw _ "",unl S f-- Pl!~"""'L & Ar:1IIIN.JURY $ f- GENERAL ACGREeA"TI; $ 10,000,000 1i1N'\. AGGREn ':I~ nSPER: PRODUCTS.OOMP~AGG s X POLICY Je~T LOC ~TOMOBI~1i L1AIlIUTY COMaINEO $INGLE LIMIT $ (EI eceiWoI} ~ ANY AUTO - All OWNED AUTOS eooJ~Y INJURY $ (Per ~t8C1tI - SCHEDULED AUTOS - HIRED AUTOS eODl~ Y INJ URY (Pet act.idenl) S - NON.OWNeD AUT05 PROPERTY DAMAGe $ (Por .oddont) ~AAGe UABILITY AUTO ONLY - EA ACCICENT $ ~Y AUTO OTHeR THAN ~ACC S AuTO ONLY; AGG 5 EXC!SSlUMBAEllA LIAeIUTY l:ACH OCCURRENCE S tlOCCUR 0 CLAIMS MADE AGGREGATE S S R DEDUCTIBLE S RETeNTION S S WORKERS OOMPIlNSATION AND I T~.rt.l1Ws I l%t'- EMPLOYERS" LlA81UTY ANY PROl>RIETORlPARTNERlEXECUTIVE El.. EACH ACCII;IEIoIT S OFFICf:RiMEMSER CXCLUDED? E.L. DISEASE - EA l!MPLOYEE $ 111'41. ~Q'iIle Wlller SPECIAL PROIIlSlONS ~1Ow E.L. DISEASE - POLICY LNIT S OTH!ll. DESCRIPTIDN OP OPEllATrONSlLOCAT10N!lNEHICLESlEXCLUSIONSACDEiD BY ENOORSEIIIlNT~PECIAL PROVISIONS The C~ty of A$h~an~, ~99on, ~ts officers and emplOY..$ is An Additional insured as ~.$p9ct. Cene~al Liability when nql.1~~ed ;by ~~tten agreement. This fOAl ~$ allllject to policy terms. COtld~ b.ons and exclusions. CERTIFICATE HOLDER CANCELLA nON SHOULD AHY ~ THe ABOYI; OESCRIElEC POUCll:S BE ~ELLEC ElEFORE THE Ci ty of Ashland EXPIRATION DATE THEREOF, TIft; ISSUING INSURER WIll IlNClOAVOR TO 1IA1. 20 Eae t Ma;in Street .!!L-. DAYS WRITTEN NOTICE '1'0 THE OERTlFICATE HOLDER NAMEO TO TltE LEFT. BUT Ashland, OR 97520 FAllURS TO DO so StlALL IMPOSE NO 08UGATION OR L.lAElILITY OF ANY KIND UPON 'rill; INS\)lIlI!lt. IT$ AGENTS OR REPRE8eNTATIVU. AUTHOf\IZEO 1'll!PRi:$IIil'ITATIVE ~rX.~ -..... Sandy orr/SANDOR --. ACORO 2S (2001/08) I"c:n~t:. 1"""_\ fI\4lI .IUI~ \/MD u......_ iCAh~. .""" 'A"WW"?'7..~" Cl ACORD CORPORATION 1988 o.,..a" ,."., . --,--- BOARD OF DIRECTORS RUTH ALEXANDER AMY AMRHEIN MA T MARR HEIDI PARKER AMY PATTON ASHLAND PUBLIC SCHOOLS . JULI DI CHIRO Superintendent PAMELA LUCAS Business Manager SAMUEL BOGDANOVE Director of Student Services Students, Parents, Community, and District Staff working together to ensure each other's success August 28,2006 Bryn Morrison City of Ashland 20 East Main Street Ashland OR 97520 Dear Ms. Morrison: Enclosed is the Financial Assistance Award Contract between the City of Ashland and Chautauqua Poets and Writers. Also enclosed is a certificate of insurance as required by the contract. Please return a fully executed copy of the contract to me for our records. Thank you. Sincerely, ~~ Anita Charters Accounting Department ac Enclosures ADMINISTRA nON BUILDING 885 SISKIYOU BOULEVARD ASHLAND, OREGON 97520 541-482-2811 FAX 541-482-2185