HomeMy WebLinkAbout2006-149 Contract - Project A
Contract for PERSONAL SERVICES Less than $25,000
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: Project A, Inc.
CONTACT: Jim Teece
ADDRESS: 5350 Highway 66, Ashland, OR 97520
TELEPHONE: 541-482-1702
FAX: 541-488-1851
DATE AGREEMENT PREPARED: 7-17-06
BEGINNING DATE: 7-01-06 COMPLETION DATE: 6--30-07
COMPENSATION: $250 er month for 12 months total $3000
SERVICES TO BE PROVIDED: Hosting and server maintenance for all contents of the Internet site www.ashland.or.us The
agreement will include importation and storage of date, server monitoring, hardware maintenance, maintaining internet
connectivity for the domain, date back-up and personnel available on call to respond if needed. All new content that arises as a
result of the develo ment a reement will be im orted and stored as a art of the hostin a reement.
ADDITIONAL TERMS: Project A to provide the City with 200 megabytes of storage space and 10000 megabytes of bandwidth
to the site each month. Additional storage will be billed at a rate of $1.25 per megabyte per month. Additional bandwidth will be
billed at a rate of $.10 per month.
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor,
equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully
qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so
registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and
submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living
wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract.
Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,
judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to
perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other
damages, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform
its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance
of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant
is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or
subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed
b them, and the a roval b Ci of an assi nment or subcontract shall not create an contractual relation between the assi nee or subcontractor and Ci
CONSULTANT CITY OF ASHLAND:
BY ~.. uY\{}d0 ~
(iv) Sig~re
~V\{L VY\tL ru> ~.s
Print Name
TITLE
c-r-o
'1 /Z,5/ O(p
BY
~~~::;R
tf'/// CI Y ADMINISTRATOR
DA E /d~
DATE
CONTENT REVIEW:
By:
City Department Head
Date:
1
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Page 1 / 1
rA'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
DATE
9/6/2006
PO NUMBER
07092
VENDOR: 000712
PROJECT A, INC
5350 HIGHWAY 66
ASHLAND, OR 97520
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date: 7/1/2006
Speciallnst:
Req. No.:
Dept.: ADMINISTRATION
Contact: Ann Seltzer
Confirming? No
Quantity Unit Description Unit Price Ext. Price
BLANKET PURCHASE ORDER
Web hostinq and server maintenance for 3,000.00
all contents of the Internet site
www.ashland.or.us.
Contract for Personal Services
Beqinninq date: July 1, 2006
Completion date: June 30, 2007
$250 per month for 12 months
SUBTOTAL 3 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 3,000.00
ASHLAND, OR 97520
Accoul1tNulllber Project Number Amount Account Number Project Number Amount
E 710.01.02.00.604101 3,000.00
~ tJ
/M ~dSigna~:
VENDOR COpy
C I T Y 0 F
ASHLAND
REQUISITION FORM
RECE~"t.u r ..
AVi'ijJ 'w "t liIC.
Date of Request:
170/5 #t-
I
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
tlt!J ;Mt /I
, 1
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SOLICITATION PROCESS
Small Procurement
D Less than $5,000
D Quotes (Optional)
Intermediate Procurement
D (3) Written Quotes
(Copies attached)
ole Source
D Written findings attached
D Quote or Pro sal attached
Cooperative Procurement
D State of OR/WA contract
D Other government agency contract
G}--Copy of contract attached
D Invitation to Bid
(Copies on file)
D Contract #
D Request for Proposal
(Copies on file)
D Special I Exempt
D Written findings attached
D Quote or Pro osal attached
o EmerQencv
o Written findings attached
o Quote or Pro sal attached
Description of SERVICES
LA/d? Jli~:::J DI ,.JttUt/ /n6wd~/Ja/lt~'<:'" (-0/ ajjJ{j.tll)(J.J
:; ;)?-D f!Jj /~u"jtv jv/ I:) (y~Jid
Total Cost
o Per attached PROPOSAL
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _ _ _ _ _ _ - _ _ _
o Per attached QUOTE
Account Number 7Lf2 - DJ - ill:l1.) -/;j)!lJ!!Y
* Items and services must be charged to the appropriate account numbers for the financials to reflect tile actual expenditures accurately
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contra ting requirements,
and the documentation can be provided upon request.
Employee Signature: ~ ~~ SupervisorlDept. Head Signature'
(
G: FinanceIProcedureIAPIFormsI8_Re<juisition form revised.doc
Updated on: 7/1712006