HomeMy WebLinkAbout2006-156 Contract - Rhodia Inc
CITY OF ASHLAND
CONTRACT FOR PURCHASE OF GOODS AND SERVICES
Contract made this
Rhodia
27th day of July , 2006, between the City of Ashland ("City") and
("Contractor").
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City
entitled "INVITATION TO BID" for CHEMICALS FOR THE WATER TREATMENT PLANT. Bid
No. #2006-103. Contractor was awarded the bid as the lowest responsible bidder
on July 27.2006 . In the event of any inconsistencies in the terms of this contract, the
contract documents defined in the invitation to bid and Contractor's bid, this contract shall take
precedence over the contract documents which shall take precedence over the bid.
2. Scope: Contractor shall produce and deliver the goods and services described in the contract
documents within the time prescribed in the contract documents. The following exceptions, alter-
ations or modifications to the contract documents are incorporated into this contract:
3. Price and Payment: City shall pay Contractor the following prices for the following chemicals:
Chemical #1 Rhodia Aluminum Sulfate All(S04}3
Estimated usage - July 2006 through June 2007 - 40,500 Gallons
4,500 Gallons per order, (9) Orders
Delivery charge per order $110.45
$382.67/Per ton
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4. This contract may be cancelled by either party with 30-days written notice.
CORP~, E OFFI~ .J
BY~~
Signature
?.tvL W 61+( ()-.J
Print Name
CITY OF ASHLAND
BY ~/l :J~7--
Lee Tuneberg
Finance Director
Fed 10 #
TO CONTENT:
Title: '<5JSIHSS' V, (2u., rt),Z
Department Head
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Page 1 of 1 , CONTRACT
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Purchase Order
Content review by _~~~ ~ only)
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Aug, 29, 2006 10:09AM Rhodia Inc
No, 2464 p, 1
c&odia
Facsimile Cover Sheet
To: Kari Olson From: Mercy Kimani
Company: City of Ashland Company: Rhodia Inc.
Phone: 541-488-5354 Phone: 609-860-3767
Fax: 541-488-5320 Fax: 609-860-2224
Pages (Including Cover Sheet): 5
Subject: Rhodia Alum Terms & Conditions
THIS MESSAGE IS INTENDED ONLY FOR THE USE OF THE ADDRESSEE AND MAY CONTAIN
INFORMA TIO'" THA T IS PRIVILEGED AND CONFIDENTIAL. IF YOU ARE NOT THE INTENDED
RECIPIENT. YOU ARE HEREBY NOTIFIED THAT ANY DISSEMINA TIOH OF THIS COMMUNICA TION
IS STRICTL Y PROHIBITED, IF YOU HAVE RECEIVED THIS COMMUNICA TIOH IN ERROR, PLEASE
NOTIFY US BY TELEPHONE. THANK YOU.
Comments:
Please find herewith a copy of the revised terms and
conditions. If you have any questions, please do not hesitate
to contact me_
" I
Aug, 29, 200610:09AM
Rhodia Inc
No, 2464 p, 2
GENERAL TERMS AND CONDITIONS
1. Seller will make all reasonable efforts to supply material at the time and day
specified by Buyer. Provided such efforts have been or are being made, Seller shall not be
deemed to be in breach of the Contract for failure to deliver at the specified time or on the
specified date.
2. Each shipment shall constitute a separate and independent transaction and Seller
may recover for each such shipment without reference to any other. If Buyer is in default with
respect to any terms or conditions of this contract, then, in addition to any other legal remedy
available to Seller, Seller may, at its option, defer further shipments hereunder until such
default be remedied (in which event Seller may elect to extend the contract period for a time
equal to that for which shipments were so deferred), or, Seller may decline further performance
of this contract.
3. In case of a dispute concerning the weight of Product delivered in bulk carload or
tank car shipments, shippers weight, certified to by sworn Weigh-master, shall govern absent
manifest error.
4. Determination of the suitability of the Product supplied hereunder for the uses and
applications contemplated by Buyer and others shall be the sole responsibility of Buyer. All
warranties by Seller pertaining to the Product are expressed in this paragraph. Seller warrants
that the Product delivered hereunder meets AWWA standards. SELLER MAKES NO OTHER
EXPRESS WARRANTIES; THERE ARE NO IMPLIED WARRANTIES INCLUDING WITHOUT
LIMITATION MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. BUYER
ASSUMES ALL RISK AND LIABILITY FOR ALL LOSS, DAMAGE OR INJURY TO PERSON
OR PROPERTY, INCLUDING WITHOUT LIMITATION POLLUTION, ENVIRONMENTAL
DAMAGE AND RESTORATION LIABILITY, RESULTING FROM (I) THE USE OF SAID
PRODUCT IN MANUFACTURING PROCESSES OR IN COMBINATION WITH OTHER
SUBSTANCES, OR OTHERWISE (II) THE HANDLING AND DISPOSAL OF THE PRODUCT.
5. No claim of any kind, whether as to Product delivered or for non-delivery of Product,
and whether arising in tort, contract or otherwise shall be greater in amount than the purchase
price of the Product in respect of which such damages are claimed; and the failure to give
written notice of claim within thirty (30) days from date of delivery, or the date fixed for delivery,
as the case may be, shall constitute a waiver by Buyer of all claims in respect of such Product.
IN NO EVENT SHALL SELLER BE LIABLE FOR SPECIAL, INDIRECT OR
CONSEQUENTIAL DAMAGES OF ANY KIND INCLUDING WITHOUT LIMITATION BUYER'S
MANUFACTURING COSTS, LOST PROFITS OR GOOD WILL, REGARDLESS OF THE
FORM OR BASIS OF ANY ACTION.
6. Buyer shall reimburse Seller for all taxes, increases in or new taxes, excises or other
charges which Seller may be required to pay to any governmental authority (national, state,
provincial or local) upon, or measured by, the sale, production, transportation or use of any
Product sold hereunder. Unless otherwise agreed to by Buyer in such credit application,
interest on all sums past due from Buyer hereunder shall accrue and be payable by Buyer at
the lesser of the maximum lawful rate and the prime interest rate quoted by Citibank, N.A.,
New York, New York, plus 2%.
17' I
Aug, 29, 2006 10: lOAM
Rhodia Inc
No, 2464 p, 3
7. Neither party shall be liable for its failure to perform hereunder if said performance is
made impracticable due to any circumstances beyond the reasonable control of the party
affected, including but not limited to, acts of God, acts of terrorism, fires, floods, wars,
sabotage, accidents, labor disputes or shortages, plant shutdown, equipment failure, voluntary
or involuntary compliance with any law, order, rule or regulation of government agency or
authority, or inability to obtain material (including power and fuel), equipment or transportation.
The affected party may omit purchases or deliveries during the period of continuance of such
circumstances and the contract quantity shall be reduced by the quantities so omitted. During
any period when Seller shall be unable to supply the total demands for any Product provided
for in this contract, whether caused by the circumstances specified above or otherwise, Seller
may allocate any available Product among all buyers including its own divisions and
departments, on such basis as it may deem fair and practical.
8. This contract constitutes the entire agreement between the parties concerning the
subject matter hereof and there are no understandings, representations or warranties of any
kind, express or implied, not expressly set forth herein. No modification of this contract shall
be of any force or effect unless such modification is in writing and signed by the party to be
bound thereby; and no modification shall be effected by the acknowledgment or acceptance of
purchase order forms containing terms or conditions at variance with those set forth herein.
9. Seller's waiver of any breach, or failure to enforce any of the terms and conditions of
this contract, at any time, shall not in any way affect, limit or waive Seller's right thereafter to
enforce and compel strict compliance with every term and condition hereof. The acceptance by
the Seller of any payment after the specified due date shall not constitute a waiver of the
Buyer's obligation to make further payments on the specified dates.
10. The Buyer and Seller agree that this contract shall be deemed to have been made
and executed in the State of Oregon and that any dispute arising under this contract shall be
resolved in accordance with the laws of the State of Oregon excluding any choice of law
principles thereof.
11. Seller shall indemnify, defend and hold harmless (the "Indemnifying Party") Buyer,
its subsidiaries, affiliates, their respective officers, directors, employees, agents, and any of
them (each an "Indemnified Party"), from and against any and all liabilities, demands,
damages, losses, costs, expenses, including without limitation attorneys' fees, resulting from
the actual or threatened claims of third parties (the "Claims") to the extent that such Claims
are attributable to the breach of this Contract by, or the negligent or willful misconduct of, the
Indemnifying Party. The Indemnified Party shall notify the Indemnifying Party in writing with
reasonable promptness upon the occurrence of any fact or circumstance concerning a Claim
against which the Indemnified Party is indemnified hereunder. The Indemnifying Party shall
diligently defend any such Claim at its expense with counsel of its choice but shall not have
the right to settle such Claim without the prior written consent of the Indemnified Party.
12. Rhodia Inc. shall provide and maintain during the performance of its work
hereunder, insurance as described below with insurers rated A-, Class VII or better by A.M.
Best Company.
A. Workers' Compensation insurance as prescribed by applicable state Workers'
Compensation acts to provide statutory coverage.
If' I
Aug.29. 2006 10: lOAM
Rhodia.lnc
No. 2464 p, 4
B. Employers' Liability insurance to include $1,000,000 limit per employee, $1,000,000
per accident and $1,000,000 in the aggregate.
C. Commercial General Liability insurance on an occurrence basis with $2,000,000 per
occurrence limit for bodily injury, property damage, personal and advertisers injury,
$2,000,000 aggregate limit for products/completed operations 'and a $2,000,000 general
aggregate limit This Commercial General Liability insurance to include coverage for the
hazards of contractual liability and sudden and accidental pollution. This limit can be
achieved through the combination of primary and/or excess liability coverage.
D. Business Automobile Liability insurance including comprehensive third party coverage
for injury, including death and property damage with a combined single limit of
$2,000,000 per occurrence including coverage for owned, non-owned and hired vehicles.
This limit can be achieved through the combination of primary and/or excess liability
coverage.
If requested by Buyer in writing, Rhodia Inc. shall deliver a certificates of insurance
evidencing the above coverage. The certificate shall provide that Rhodia Inc. shall endeavor
to notify Buyer with at least thirty (30) days prior notice of any cancellation or termination of
the policies. Rhodia Inc. may either utilize deductibles or provide coverage excess of a self-
insured retention.
13. PRODUCT STEWARDSHIP AUDITS: Seller shall have the right, upon advance written
notice to Buyer and during Buyer's normal business hours, to visit Buyer's facilities to inspect
and audit Buyer's storage, handling, manufacturing, use, health, safety and/or environmental
practices and procedures with respect to the Product delivered hereunder. If Buyer does not
promptly remedy any deficiencies in these practices and procedures reasonably identified by
Seller, or, if within 30 days after receiving notification of deficiency from Seller, Buyer does
not present to Seller a written plan to remedy any deficiency which cannot be remedied
promptly, or if Buyer does not comply with its remediation plan, then Seller may terminate
this contract for breach by Buyer. Buyer acknowledges that the foregoing inspection and
audit rights in no way relieves Buyer of any of its obligations hereunder or at law, nor shall
Seller be required to conduct any such inspection and audit."
Product Specifications are attached as Exhibit A.
TERMS: Net cash 30 days from date of invoice.
SPECIAL CONDITIONS: Title and risk of loss will pass on delivery. Freight is pre-paid and
added to invoice.
This agreement to become effective when signed and returned by the Buyer within thirty days
of the date of execution by the Seller. If not signed and returned within thirty days, this
proposal is withdrawn.
I~' I
Au g. 29. 2 () () 6 1 () : 11 AM
Rhodia Inc
No. 2464 P. 5
AP~~
Signed
11'0",. Svc / h tt/4I11CE-
Title If /;'I/oj,
.
Eco Services
RHODIA INC.
~
Signed
7?us; I r4 '30 'S D. te'u_'Tt>~
BUYER
Title
-z.'t
~ 20Db
Date
Date
NOlWITHSTANDlNG ANY DIFFERENT OR ADDITlONAl TERMS OR CONDlTlONS IN TIlE BUYER'S PURCHASE DOCUMENTS,
THIS CONTRACT IS MADE SOLELY UPON, AND lS CONTINGENT UPON BUYER'S ACCEPTING. '{'fIR TERMS AND CONDlTlONS
STATED ABOVE AND SELLER'S GENERAL TERMS AND CONDITIONS ATIACHED HERETO OR ON THE REVERSE SIDE ffElUWF.
TIIE 'l'ERMS AND CONDITIONS ABOVE GOVERN OVER ANY CONFLICTING 'l'ERMS AND CONDITIONS STA.'l'f:D IN SUCH
GENERAL TERMS AND CONDlTlONS.
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CITY RECORDER'S COpy
Page1/1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
06901
VENDOR: 000513
RHODIA INC
DEPT 0257
PO BOX 120257
DALLAS. TX 75312-0257
FOB Point
Tanns: Net 30 days
Req. Del. Date:
Speclallnst
SHIP TO: Ashland Water Treatment Plant
(541) 488-5345
ASHLAND, OR 97520
Req. No.:
Depl: PUBLIC WORKS
Contact: Daryl McVey
Conflnnlng? No
. ALUMINUM SULFATE
Invitation to Bid 2006-103
Price per ton $382.67
Gallons per dry ton 379.25
Cost per order - 4500 gallons $4.527.71
Delivery charge $110.45
Estimated usage July - June
40.500 Gallons - 9 Orders
41,743.00
\..
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND. OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
A,( ~ 'lf~~
Authorized Signature
VENDOR COpy
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request:
Of?
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
~~~OO'A
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Optional)
o Sole Source
o Written findings attached
o Quote or Pro sa! attached
Cooperative Procurement
o State of ORNIA contract
o Other government agency contract
o Copy of contract attached
o Contract #
Invitation to Bid
(Copies on file)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
o Reauest for Proposal
(Copies on file)
o Special I Exempt
o Written findings attached
o Quote or Pro osal attached
o Emeraency
o Written findings attached
o Quote or Pro osal attached
Description of SERVICES
;5C,4J1.)I(,l/ y: o. /t'1t 7(/0" - 6);07
fA) 1f? ~ /'JUvL((:1+LS
'0 Per attached PROPOSAL
.,.>;
III
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
I '1 LoJ40 11 W /f/t.l IV tJ fV1 Sut/A r4:.. L/~ 7$13
.,
~~TOTA~COST ~~
0 Per attached QUOTE ~,-~,.. ";; <\~.' . . 2:ml
z,.. <If 'IIF'
Project Number _ _ _ _ _ _ . _ _ _ $ Yl~7~{l:i,m
_'- .,;1-1_ < r- t. ~
,
Account Number~1~- !~.12.~Q.f!!{!p
. Items and services must be charged to the appropriate account numbers for the financials to ref/ect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentatio . e provi d upon request.
\
Supervisor/Dept. Head Signature: I'~ ~ ~ t,Lcr1~, (.,
Employee Signature.
G: Finance\ProcedurelAP\FormslB_Requisition form revised.doc
Updated on: 5/1712006