HomeMy WebLinkAbout2006-167 Agrmt - Robert Lloyd Sheet Metal
ROBERT LLOYD SHEET METAL" INC.
P.O. Box 307/4485 Independence Highway 51
Independence, OR 97351
E-MAIL ADDRESS:Service@rlsm.net
WASHINGTON Iicense#ROBERLS0990F OREGON license#62476 IDAHO Iicense#13061-AAA(2,37)
Phone (503) 838-3863 Fax(503) 838-3964 Service(503)606-5013
September 20, 2006
Ashland Fire & Rescue
455 Siskiyou Boulevard
Ashland Oregon 97520
ATTN: Keith E. Woodley-Fire Chief
RE: Preventive Maintenance Proposal on New HV AC System @ Ashland Fire Station
To minimize repair costs and maintain non-stop operation of your HV AC system, RLSM
recommends the following service should be done. Since RLSM provided and installed
your HV AC system and controls, we are the best qualified for the job.
The HV AC system just installed at The Ashland Fire Station requires servicing at a
minimum four times a year. I have outlined what will be required to keep your system
up and running and minimizing long-term repair cost. The expected life of your
mechanical equipment is approximately 15 years if you maintain the equipment with the
manufactures minimum service requirement. If you do not service your equipment, the
equipment life will be decreased to 10 years. However, with proper service as I listed
below, the life can be stretched to 20 to 25 years. Please note, skipping a few critical
service intervals on the equipment will take years off the equipment life.
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Option#I
The following systems will be serviced Once during Heating Season, Once During
Cooling Season:
AC-1 through AC- 7
EF -1 through EF-6
EH -1 through EH-6
RH -1,2
Pre-Cooling Maintenance (April):
Maintenance work that will be performed under this visit:
Visual inspection of units
-freon levels
- freon operating pressures
-electronic components in outdoor unit visual inspection and cycle test
-amp draw on compressor
-operation of compressor
-condenser fan motors
-amp draw on condenser fan motors
-amp draw on fan motors
-condenser Coil draw through
-clean outdoor condensing coil
-evaporator coil draw through
-clean indoor evaporator coil
-grease bearing
Pre-Winter Maintenance (October):
Maintenance work that will be performed under this visit:
visual inspection of units
-heat exchanger analysis
-gas pressure check
-combustion analysis
-staging of heating
-grease bearings
Option#l Pricing=$800 a year for both service visits
RLSM will forward copies of our service logs with the billings.
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Please Note:
RLSM proposal does not cover repair or replacement of parts and or systems.
Repair and replacement will be done on a time a material cost basis. RLSM current
rates as of 9-20-2006 as follows:
Standard rate of $85/hr-normal business hours
Overtime rate of $127.50/hr-weekends and holidays
Our prices will stay fixed for a year and we always will notify you before a labor
rate or maintenance increase.
~/,bA C tJPPdlj
Print Name
1~,--t:: tJ~
Authorized Signature
Sincerely
Art Bennett
John Lloyd
Jeremiah Ainsworth
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Ci ;" Y FtECORDER'S COPY
Page 1 / 1
r.,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
, ,,;;~()fijl1MBE.Ro~:':1
07150
VENDOR: 008091
ROBERT LLOYD SHEET METAL,INC
POBOX 307
INDEPENDENCE, OR 97351
SHIP TO: Ashland Fire Department
(541) 482-2770
455 SISKIYOU BLVD
ASHLAND, OR 97520
FOB Point:
Tenns: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Depl: FIRE & RESCUE
Contact: Keith Woodley
Confinning? No
~uilntitV ~ Uf.l Descrilitlpn- ~, '.~..' "'iO ~. l!~-~ 'r,"",.~"-""^ ':t.- ..- }j% ,'1 Ext:etlc; "1
...... " " UoitP..rice.
2006-2007 Preventative Maintenance 4,000.00
AQreement, Repair, and Replacement
Services, HV AC system Fire Station NO.1
Per attached proposal
SUBTOTAL 4 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 4,000.00
Accoq!i(Numlie
VENDOR COpy
.r ,
A request for a Purchase Order
REQUISITION FORM
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THIS REQUEST IS A:
D Change Order( existing PO #
Date of Request:
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
Robert Lloyd Sheet Metal, INC
P.O. Box 307 /4485 Independence Highway 51
Independence, OR 97351
(503) 838-3863 (503) 838-3964
Nathan Gault
SOLICITATION PROCESS
Small Procurement D Sole Source D Invitation to Bid
XX Less than $5,000 D Written findings attached (Copies on file)
D Quotes (Optional) D Quote or Proposal attached
Cooperative Procurement D Reauest for Proposal
D State of ORIWA contract (Copies on file)
Intermediate Procurement D Other government agency contract D Special I Exempt
D (3) Written Quotes D Copy of contract attached D Written findings attached
(Copies attached) D Quote or Proposal attached
D Contract # D Emeraencv
D Written findings attached
D Quote or Proposal attached
Description of SERVICES
2006- 2007 Preventative Maintenance Agreement &
Repair And Replacement Services
HV AC System Fire Station No. 1
XX Per attached PROPOSAL
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _ _____ - ___
o Per attached QUOTE
Account Number 110-07-12-00- 602320
. Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentafion can be provided upon request. ~ f. L..) ,-....d I-<-,/'"
Employee Signature: Supervisor/Dept. Head Signature: _I
G: FinanceIProcedureIAPlFonns\2006-2007 Robert Lloyd Sheetrnetal.doc
Updated on: 9/25/2006