HomeMy WebLinkAbout2006-188 Agrmt - RVTD
RVTD/CITY OF ASHLAND
July 1, 2006 - June 30, 2007
Agreement made effective July 1, 2006 between Rogue Valley Transportation District
(RVTD) and the City of AsWand (City).
RVTD and City agree:
1. REDUCED FARE PROGRAM. In order to encourage and increase RVTD ridership
within the City, the City will reduce the cost of fixed route fares within the City from
$2.00 to $.50, and will reduce the Valley Lift paratransit fares within the City from $4.00
to $1.00.
1.1 Contract will begin on July 1,2006, and will end on June 30, 2007.
1.2 RVTD will provide $.50 fare service on fixed route buses and $1.00 fare
service on Valley Lift paratransit buses to passengers picked up and
delivered within the CITY.
1.3 RVTD will bill City for the reduced fares described above based on the
actual number of rides provided within the City. These rides will be
detailed in a monthly ridership report, and bills will be submitted on a
quarterly basis.
1.4 RVTD will also bill City for the operating costs of providing Valley Lift
service if ridership exceeds 9,800 passengers per year (30% fewer riders
than 2005-06). The billed amount shall equal $15.54 per ride over the
9,800 passenger threshold and shall apply to the period of July 1,2006
through June 30, 2007.
1.5 CITY will remit to RVTD, on a quarterly basis when billed by RVTD,
$1.50 for each fixed route ride and $3.00 for each Valley Lift paratransit
ride provided by R VTD within the CITY.
2. CONSIDERATION: Total payments to RVTD will not exceed $290,000 per
fiscal year.
2.1 In the event that the $290,000 annual allotment from the CITY will
be/becomes exhausted prior to the end of the fiscal year, the program for
that fiscal year will end and fixed route and Valley Lift paratransit fares
will revert to standard RVTD fares for the balance of the fiscal year.
2.2 If either RVTD or CITY wishes to modify this agreement, both parties
shall meet to negotiate modifications to the agreement.
3. TERMINATION:
3.1 Termination for Convenience. This agreement may be terminated by
either party for that party's convenience upon thirty days notice in writing
to the other party. RVTD shall be compensated for all services performed
under this agreement up to the effective termination date.
3.2 For Cause. Either party may immediately terminate this agreement for
cause upon delivery of written notice to the other party or such later date
as may be established by mutual agreement, under any of the following
conditions;
3.2.2 If federal or state laws, rules or regulations are modified,
changed, or interpreted in such a manner that the services
are not longer allowable or appropriate under this
agreement;
3.2.3 If any license or certification required by law or regulation
required for the provision of the services under this
agreement is for any reason denied, revoked, suspended, or
not renewed.
4. Publicity. Any publicity or advertising regarding the program by the City shall
first be reviewed by RVTD for accuracy and must acknowledge the support of RVTD.
RVTD will provide City with appropriate logo for this purpose.
5. Access to Records. The City and its duly authorized representatives shall have
access to the records of R VTD and any subcontractors which are directly pertinent to this
Agreement for the purpose of making audit, examination, excerpts, and transcripts.
6. Workers Compensation. RVTD, its subcontractors, if any, and all employees
working under this Agreement are subject employers under the Oregon Worker's
Compensation Law and shall comply with ORS 656.017, which requires them to provide
workers' compensation coverage for all their subject workers.
7. General Liability RVTD, its subcontractors, and all employers working under this
Agreement shall comply with Oregon State Laws related to workers compensation,
employment, payroll taxes and general liability for loss of property, injury to riders or
others.
8. Living Wage RVTD shall comply with chapter 3.12 of the Ashland Municipal
code by paying a living wage, as defined in this chapter, to all employees performing
work under this Agreement and to any subcontractor who performs 50% or more of the
service work under this Agreement. R VTD shall post the attached notice predominantly
in areas where all employees can easily see it.
~
9. Miscellaneous Provisions
9.1 Force Majeure. Neither party shall be responsible for delay or default
caused by fire, flood, riot, acts of God, and/or war which are beyond the
party's reasonable control. RVTD may terminate this Agreement by
written notice after determining such delay or default will reasonably
prevent successful performance of this Agreement.
9.2 Amendment. The terms of this Agreement shall not be waived, altered,
modified, supplemented or amended in any manner whatsoever without
prior written approval of RVTD and the City.
9.3 Waiver. Either party's failure to enforce any provision of this Agreement
shall not constitute a waiver or relinquishment of its right to such
performance, nor of its right to enforce any other provision of the
Agreement.
9.4 Federal Government Not A Party. The Federal Government is not a party
to this Agreement and shall have no obligation to any third party absent
the Federal Government's express written consent.
9.5 Attorney's Fees. In case of suit, action, proceeding, or arbitration to
enforce any rights or conditions of this Agreement, it is mutually agreed
that the losing party in such suit, action, proceeding, arbitration or appeal
shall pay the prevailing party therein a reasonable attorney's fee in such
amount as set by the court or arbitrator hearing such suit, action,
proceeding, arbitration or appeal.
9.6 Entire Agreement. This instrument constitutes the entire agreement
between the parties. No representations, warranties, promises, guarantees
or agreements, oral or written, express or implied, have been made by
either party hereto with respect to this Agreement or the vehicles,
equipment or drivers to be provided hereunder.
ORTATION DIST
CITY OF HLAND
Rev~ as to form:
By ~)~<V~
D~i Lohman
Legal Counsel for R VTD
Date:
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
~......
.,,"~ ~
~ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $16,936 or more.
~ For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or
BflDper hour effective -June 30, 2006
(Increases annually every -June 30 by the
Consumer Price Index)
portion of business of their
employer, if the employer has
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of $16,936.
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
~ In calculating the living wage,
employers may add the value
of health care, retirement,
401K and IRS eligible
cafeteria plans (including
childcare) benefits to the
amount of wages received by
the employee.
~ Note: "Employee" does not
include temporary or part-time
employees hired for less than
1040 hours in any twelve-
month period. For more
details on applicability of this
policy, please see Ashland
Municipal Code Section
3.12.020.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLAND
r6'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
C\TY RECORDER'S COpy
Page 1 / 1
....DATI:
9/29/2006
r- . -. ~~7~~~ERi
VENDOR: 000182
R V T D, R V TRANS DISTRICT
3200 CRATER LAKE AVE
MEDFORD, OR 97504
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Tenns: Payable on receipt
Req. Del. Date: 7/1/2006
Speclallnst:
Req. No.:
Depl: PUBLIC WORKS
Contact: Ann Seltzer
Confinning? No
'Deseri tion
BLANKET PURCHASE ORDER
REDUCED FARE PROGRAM
Per attached aQreement
BeQinninQ date: 07/01/2006
Completion date: 06/30/2007
r"
290,000.00
To be billed Quarterly based on number
of riders
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
"'"'it' " i' 'Pl. get!
SUBTOTAL
TAX
FREIGHT
TOTAL
29 000.00
0.00
0.00
290,000.00
~ ~ . ~Zf/;6'
Authorized grntture
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
o Ghange Order(existing PO #
Date of Request: Iq/cPu m~ I
Required Date of Delivery/Service: I tl~ 1'1':;: 'I
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
~~~ ~h~r:(r'o~
(. .
Mrd OL t175fY/
J
IJM:-J-
SOLICITATION PROCESS
Small Procurement ~ Sole Source 0 Invitation to Bid
D Less than $5,000 Written findings attached (Copies on file)
o Quotes (Not required)
Coopel'ative Procurement 0 Reauest for Proposal
o State of ORIWA contract (Copies on file)
Intermediate Procurement o Other government agency contract D Special I Exempt
o (3) Written Quotes D Copy of contract attached 0 Written findings attached
(Copies attached) D Emelllency
0 Contract # 0 Written findings attached
Description of SERVICES
RtJ4t~ pri-- frptjltvYl ~.Jo be.. b ~ lle/IL qcJAr'1 ~ Df) V'C'"
ttcN ttl ~ '1 I~ J. UJ
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Total Cost
-,
-00
,$;; !4'~
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o Per attached PROPOSAL
'~,J:9.fO . () 0 ()
tl;
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
.
TOiALP'COST
0 Per attached QUOTE if!
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'1; ~, _~l:~i:~-'
,!}
:;~ -
Project Number - t $ ~~
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Account Number~CtO. tJi- J;).1JY-ilJ_f{;J() V
* Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
EmPI~yeeSignature:~0 !).Jui) SUpelViSOrlDept.He'dSignatur~#_ ~
G: Finance\ProcedureIAPlFormslB_Requisition form revised.doc
Updated on: 9/26/2006