HomeMy WebLinkAbout2006-201 Agrmt - Harrang, Long, Gary, Rudnick
HARRANG'LONG GARY:RUDNICK P,C.-
- - ,,_. -
ATTORNEYS & COUNSELORS AT LAW
GLENN KLEIN
October 30, 2006
Michael W. Franell
City Attorney
City of Ashland
20 East Main Street
Ashland, OR 97520
Re: City of Ashland
Dear Mike:
We would be pleased to represent the City of Ashland (the "City") in
connection with the PERS issues related to the PERS-retiree hired back by the City on
a temporary basis, under the tenns .and conditions set forth in this letter and the
enclosed Fee and Billing Policy brochure.
Our attorney fee will be based upon the standard hourly rates charged by
attomeysin the firm during the course of this matter. Wendy Baker and Karla
Alderman will be primarily responsible for the work to be perfonned by us on this
matter.
In addition to attorney fees. the City will be responsible for out-of-pocket
expenses and disbursements, as described in the enclosed Fee and Billing Policy
brochure.
We will send the City an itemized statement each month for fees and expenses.
As stated in our Fee and Billing Policy brochure, the amount owing each month is due
and payable by the next statement date, usually about the 25111 of the month, unless
other express arrangements are made with us. H payment has not been received by the
finn by the time the next month's statement is issued, a late payment charge of 1 Y1%
per month of the outstanding balance due, including any accrued late charges, will be
added to the amount due. If there are any questions or concerns about the City's
account at any time, please contact me immediately. There is no charge for discussions
about the City's bill or the status of the City's account.
As mentioned above, we have enclosed a copy of the finn's Fee and Billing
. Policy brochure, which sets forth the details of our Fee and Billing Policy. Except as
otherwise provided in this letter, the tenns and conditions of our Fee and BillingPolicy
360 EAST 10TH AVENUE
SUITE 300
EUGENE, OUGON
,.,401.3248
CO~gENCE:
(.0. BOX 11620
EUGENE, OREGON
17440.3110
TELEPHONE:
541.485.0220
FACSIMILE:
54U86.6564
OFFlCES IN EUGENE,
POIl1l.ANO It SALEM.
OIlEGON
Michael W. Franell
October 30, 2006
Page 2
are part of the agreement between us regarding our engagement by the City. Please read this brochure
carefully. Weare. happy to answer any questions you have about the. infonnation it contains.
Documents in our files prepared in furtherance of our representation of the City are the City's
property, except under limited circumstances described below. Underthe finn's document retention
and destruction policy, when a file is closed the original documents provided by the City will be
returned. We will retain the other documents for a period of ten years, unless the City is otherwise
notified. At the end of the ten-year period, the file, including all duplicates saved in electronic format,
will be destroyed. At the City's request, we will provide the City Copies of documents in the City's file,
at any time until they are destroyed., The City will be billed for these copying expenses.
The City may terminate our representation at any time. Similarly, subject to our ethical
obligations and responsibilities, we may tenninate our representation of the City at any time. If the City
discharges us, the City will reimburse us immediately for all attorney fees and related costs and
disbursements incurred as of the date of discharge. In addition, the City will compensate us for our time
. and eXpenses incurred after discharge for responding to requests for information, and providing copies
of any records or materials in connection with our representation. If we terminate our representation of
the City and there are unpaid fees and costs at the time of our termination, we may retain all documents
and other items in the City's file until we have received full payment for our services, unless the Code
of Professional Responsibility requires us to take a different course of action.
If these terms and conditions are agreeable to the City of Ashland and the City wishes to retain
us as counsel as described above, please sign a copy of this letter and return it to me.
Very truly yours,
~
GK:abm
Enclosure: Fee and Billing Policy brochure
The undersigned wishes to"retain Harrang Long Gary Rudniclc P.C. as legal counsel as
described above and agrees to the terms and conditions setforth above and in the Fee and Billing
Policy brochure.
Date: Of... (ohM 30 , 2006
r~'
CITY RECORDER'S COpy
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
Page 1 / 1
r
. - -~
07196
VENDOR: 004254
HARRANG, LONG, GARY, RUDNICK, ATTORNEY~
POBOX 11620
EUGENE, OR 97440
SHIP TO: City of Ashland
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: ADMINISTRATION
Contact: Sharlene Stephens
Confirming? No
LeQal services reQardinQ PERS issues
related to PERS retiree hired back by
City on temporary basis.
2,500.00
Per attached enQaQementletter dated
October 30, 2006.
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
2
VENDOR COpy
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND.
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: 1:1JR- ~~~p~
Required Date of DeliveryIServ~: I~J>?\.)" 9:\:.,1
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
~~~'J.'(';;"~ 1 \~~g' G~cw'O. \Lu.~~~\~ K ,
~~r~ ~~~~~O
r~' -~~-=~~~- ~
SOLICITATION PROCESS
ftflLProcurement
Less than $5,000
o Quotes (Not required)
Sole Source
o Written findings attached
CooDef'ltive Procurement
o State of ORNiA contract
o Other government agency contract
o Copy of contract attached
o Contract #
Invitation to Bid
(Copies on file)
intermediate Procurement
o (3) Written puotes
(Copies attached)
Reauest for ProDOSaI
(Copies on file)
Soeclal , Exemot
o Written findings attached
Emeraency
o Written findings attached
Description of SERVICES
L"1--bCN\ ~'->'('-'~s. Y......2Jc.yJ...' ....t'>-5 ?~"'-~ \<"",,-~'-"-~S .
y-..u.<>-.\~ 'h:, ~~_t\.S "-><-~\'f'-~ '\-.~ ~A.... \...~,,--\L ~ '-,\()
_/' <::)""' -T::a....,~I;(<:><C>-'CO ~~(~.
L!:r Per attached PROPOSAL
Total Cost
Item # Quantity Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number ______. ___
o Per attached QUOTE
Account Number~..!.? S:>J'Q~ ~'9 _'::9~J L\ C::>
* Items and services must be charged to the appropriate account numbers for the financials to reflect the ectual expenditures accuretely.
By signing this requisition form, I certify that the information provided above meets the City of Ashland publiC contracting requirements,
and the documentation can be provided upon request.
Employee Sign~)o...<.J.____~~~upervisor/Dept. Head Signature:
,
Updated on: 6I8l2OO5
G: FinanceIProcedure\AP\FOllTIS\8_Requisition form revised