HomeMy WebLinkAbout2006-203 Contract - Marquess & Assoc.
ENGINEERING SERVICES CONTRACT
Consultant services contract made on the date specified below in Recital A between the City and Consultant as
follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: Marquess & Associates, Inc.
City Hall Address: 1120 East Jackson Street
20 E. Main St. POBox 490
Ashland, Oregon 97520 Medford .OR 97501
(541) 488.6002 Telephone: 541 772-7115
FAX: (541) 488-5311 FAX: 541 779-4079
Date of this agreement: ~ B: RFP date: January 18, 2()()6
. March 10,2006 Proposal date: February 21, 2006
112.2. Contracting officer: James H. Olson, Project Manager
~2.4. Project: Street Improvement Project No. 2005-34
116. Consultant's representative: Rick Swanson P.E.
~8.3. Maximum contract amount: $74,460.00 See Exhibit 'A' attached
B. On the date noted above, City issued a request for proposals (RFP) for consulting services needed by City
for the project described above. Consultant submitted a proposal in response to the RFP on the date noted
above.
C. After reviewing Consultanfs proposal and proposals submitted by other offerors, City selected Consultant to
provide the services covered by the RFP.
City and Consultant agree as follows:
1. Relationship between City and Consultant:
Consultant accepts the relationship of trust and confidence established between Consultant and City by this
contract. Consultant covenants with the City to perform services and duties in conformance to and consistent
with the standards generally recognized as being employed by professionals of consultant's caliber in the
locality of the project. Consultant further covenants to cooperate with City, City's representatives, contractors,
and other interested parties in furthering the interests of City with respect to the project. In order to promote
successful completion of the project in an expeditious and economical manner, Consultant shall provide
profeSSional consulting services for City in all phases of the project to which this contract applies, serve as City's
professional consulting representative for the project, and give professional consultation and advice during the
term of this contract. Consultant acknowledges that City is relying on consultant to provide professional
consulting services in a manner that is consistent with the interests of City.
2. Definitions:
Generally words, terms and phrases used in this contract shall have the meaning ascribed to them in the
construction industry, unless the context clearly indicates otherwise. As used in this contract:
2.1. "City" means the City of Ashland, Oregon. 0 R , GIN A L
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2.2. "Contracting officer" means the person specified in Recital A above or that person1s designee.
2.3. "Project" means the project described in Recital A.
2.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions, reports, and
other consulting services and products which Consultant is required to provide under this contract.
3. Term: The term of this contract shall commence on the date specified in Recital A above and end on'
completion of all services required by this contract unless sooner terminated as provided in this contract.
4. Authority of contractina Officer: The contracting officer shall have the authority to act on behalf of City in the
administration and interpretation of this contract. The contracting officer shall have complete authority to
authorize services, transmit instructions, receive information, interpret and define City's policies and make other
decisions with respect to Consultant's services.
5. Consultina Services: Consultant shall provide services to City that are described in the RFP.
5.1. In connection with the services described in the RFP, Consultant shall:
5.1.1. Consult appropriate representatives of City to clarify and define City's
requirements relative to the services.
5.1.2. Review available data relative to the services.
5.1.3. Identify data which is not available and is needed to fulfill the services, and 'act
as City's representative in obtaining such data.
5.1.4. Prepare monthly progress reports to the contracting Officer on the status of
services.
5.1.5. Cooperate with other consultants retained by City in the exchange of
information needed for completion of the services and the project.
5.2. Consultant shall commence performance of services within five days after receiving written
authorization from the contracting officer for work described in the RFP. Consultant shall perform the services
as expeditiously as is consistent with professional skill and care and the orde~y progress of the project. Upon
request of City, Consultant shall submit for City's approval, a schedule for the performance of work elements
described in the RFP. Each schedule shall include allowance for periods of time required for City's review and
approval of Consultant's services. Each schedule, approved by City, shall become a part of this contract.
5.3. Consultant shall perform the services as an independent contractor in accordance with generally
accepted standards in Consultant's profession. Consultant shall be responsible for the professional quality,
technical accuracy and the coordination of all services performed by Consultant. Consultant shall, without
additional compensation, correct or revise any error or deficiencies in the services that are caused by
Consultant's negligence. City's review, approval, acceptance of, or payment for, any of the services shall not be
construed to waive any of City's rights under this contract or of any cause of action arising out of Consultant's
services. In the event of any breach of this contract by Consultant or negligent performance of any of the
services, City1s cause of action against Consultant shall not be deemed to accrue until City discovers such
breach or negligence, or should have, with reasonable diligence, discovered such breach or negligence. The
preceding sentence shall not be construed, however, to allow City to prosecute an action against Consultant
beyond the maximum time limitation provided by Oregon law.
6. Assianment of Consultant's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of the person
specified in Recital A above, who shall act as Consultant's representative in all communications and
transactions with City.
6.2. Consultant will endeavor to honor reasonable specific requests of City with regard to assignment of
Consultant's employees to perform services if the requests are consistent with sound business and profeSSional
practices.
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7. Resoonsibilities of City:
7.1. City will cooperate fully with Consultant to achieve the objectives of this contract.
7.2. City will provide information, documents, materials and services that are within the possession or
control of City and are required by Consultant for performance of the services.
7.3. City will arrange for access to, and make all provisions for Consultant to enter upon, public and
private property as required for Consultant to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Consultant, public agencies, ~nd others
involved in the project.
8. Payment:
8.1. City shall pay Consultant for services and reimburse Consultant for expenses incurred by
Consultant in performance of services in accordance with a payment schedule to be submitted by Consultant
and accepted by City. No reimbursement will be made for expenses that are not specifically itemized in this
payment schedule without prior approval by the contracting officer.
8.2. Consultant shall submit monthly invoices to City for Consultant's services within ten days after the
end of the month covered by the invoice.
B.3. Total payments under this contract or any amendments shall not exceed the sum specified in
Recital A above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State of Oregon.
Consultant shall promptly observe and comply with all present and future laws, orders, regulations, rules and
ordinances of federal, state, City and city governments with respect to the services including, but not limited to,
provisions of ORS 279C.505, 279C.515, 279C.520 and 279C.530.
9.2. Pursuant to ORS 279C.520(2) any person employed by Consultant who performs work under this
contract shall be paid at least time and a half pay for all overtime in excess of 40 hours in anyone week, except
for persons who are excluded or exempt from overtime pay under ORS 653.010 to 653.261 or under 29 U.S.C.
Sections 201 to 209.
9.3. Consultant is a .subject employer" as defined in ORS 656.005 and shall comply with ORS 656.017.
Prior to commencing any work, Consultant shall certify to City that Consultant has workers' compensation
coverage required by ORS Chapter 656. If Consultant is a carrier insured employer, Consultant shall provide
City with a certificate of insurance. If Consultant is a self-insured employer, Consultant shall provide City with a
certification from the Oregon Department of Insurance and Finance as evidence of Consultant's status.
9.4. If the amount of this contract is $15,964.00 or more, Consultant is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in" this chapter, to all employees
performing work under this contract and to any subcontractor who performs 50% or more of the service work
under this contract. Consultant is also required to post the attached notice predominantly in areas where it will
be seen by all employees.
10. Ownership of Documents:
All documents prepared by Consultant pursuant to this contract shall be the property of City. To the extent
permitted by law, City shall, within the limits of the Oregon Tort Claims Act, defend, indemnify and hold
harmless Consultant, its consultants, agents and employees against all damages, claims, expenses and losses
arising out of any reuse of plans, specifications and other documents prepared by Consultant without prior
written authorization of Consultant.
11. Records:
11.1. Consultant shall develop and maintain complete books of account and other records on the
services which are adequate for evaluating Consultant's performance. Consultant shall maintain records in such
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a manner as to provide a clear distinction between the expenditures and revenues related to the project and the
expenditures and revenues related to Consultant's other business.
11.2. Consultant's books and records shall be made available for inspection by City at reasonable
times, to verify Consultant's compliance with this contract. City shall have the right to request an audit of
Consultant's' books and records by a certified public accountant retained by City.
12. Indemnification:
Consultant shall defend, indemnify and save City, its officers, agents, and employees harmless from any and all
claims, actions, costs, judgments, damages or other expenses resulting from injury to any person (including
injury resulting in death), or damage to property (including loss or destruction), of whatsoever nature arising out
of or incident to the negligent performance of this contract by Consultant (including but not limited to, the
negligent acts or omissions of Consultant's employees, agents, and others designated by Consultant to perform
work or services attendant to this contract). Consultant shall not be held responsible for any claims, actions,
costs, judgments, damages or other expenses, directly and proximately caused by the negligence of City.
13. Insurance:
13.1. Consultant shall, at its own expense, at all times during the term of this contract, maintain in force:
13.1.1. A comprehensive general liability policy including coverage for contractual
liability for obligations assumed under this contract, blanket contractual liability, products and
completed operations and owner's and contractor's protective insurance; -
13.1.2. A professional errors and omissions liability policy; and
13.1.3. A comprehensive automobile liability policy including owned and non-owned
automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or greater than the limits for
claims made under the Oregon Tort Claims Act with minimum coverage of $500,000 per occurrence (combined
single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and
$100,000 per occurrence for property damage.
13.3. Liability coverage shall be provided on an "occurrence" basis. "Claims made" coverage will not be
acceptable, except for the coverage required by subsection 13.1.2.
13.4. Contractor shall submit certificates of insurance acceptable to the City with the signed contract
prior to the commencement of any work under this agreement. Each certificate shall state that coverage
afforded under the policy cannot be cancelled or reduced in coverage cannot be made until at least 30 days
prior written notice has been given to City. A certificate which states merely that the issuing company "will
endeavor to mail" written notice is unacceptable.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any act or obligation
required by this contract within ten days after the other party gives written notice specifying the nature of the
breach with reasonable particularity. If the breach specified in the notice is of such a nature that it cannot be
completely cured within the ten day period, no default shall occur if the party receiving the notice begins
performance of the act or obligation within the ten day period and thereafter proceeds with reasonable diligence
and in good faith to effect the remedy as soon as practicable.
14.2. Notwithstanding subsection 14.1, either party may declare a default by written notice to the other
party, without allowing an opportunity to cure, if the other party repeatedly breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract and pursue
any equitable or legal rights and remedies available under Oregon law. All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the State of Oregon
for Jackson County.
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15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3, City may terminate by
giving Consultant written notice sixty days prior to the termination date.
15.2. In addition to the right to terminate this contract under subsection 14.3, Consultant may complete
such analyses and records as may be necessary to place its files in order and, where considered necessary to
protect its professional reputation, to complete a report on the services performed to date of termination.
15.3. If City terminates the contract under subsection 15.2, Consultant shall be paid for all fees earned
and costs incurred prior to the termination date. Consultant shall not be entitled to compensation for lost profits.
16. Notices:
Any notice required to be given under this contract or any notice required to ~ given by law shall be in writing
and may be given by personal delivery or by registered or certified mail, or by any other manner prescribed by
law. .
16.1. Notices to City shall be addressed to the contracting officer at the address provided for the City in
Recital A above.
16.2. Notices to Consultant shall be addressed to the Consultant's representative at the address
provided for the Consultant in Recital A above.
17. Assianment:
City and Consultant and the respective successors, administrators, assigns and legal representatives of each
are bound by this contract to the other party and to the partners, successors, administrators, assigns and legal
representatives of the other party. Consultant shall not assign or subcontract Consultant's rights or obligations
under this contract without prior written consent of City. Except as stated in this section, nothing in this contract
shall be construed to give any rights or benefits to anyone other than City and Consultant.
CONSULTANT
By: ~ ~~ ~..e..{d- ,/2
/' ~ Signature
~~/'~ ~4~~1tUP
Printed Name
Its: ~.rJ?~
18. Modification:
No modification of this contract shall be valid unless in writing and signed by the parties.
CITY~~N~
By: , '"
Gino nmaldi I !
City Administrator '({'I D.(
FedlD#
q 3-()S7 '{c,(/<./-
REVIEWED AS T(~,:~~~>/
By: \
Legal Department Date:
,\\1.\\
REVIEWED AS TO CONTENT:
BY:~
Dep e Hea, Date:
Coding:
3!//'/Ob
(For City use only)
ORIGINAL
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. .
EXHIBIT 'A'
STREET IMPROVEMENT PROJECT NO. 2005-034
.
Marquess & Associates, Inc.
1120 East Jackson Street
P.O. Box 490
Medford, Oregon 97501
Marquess & Associates, Inc. Project Team:
Robert S. Gunter, P.E.
Charles A. Strom, P.E.
Rick Swanson, P.E., G.E.
Proj ect Manager
Plan Review and Quality Control
Civil Principal-In-Charge and Geotechnical Investigations
Subconsultants: TerraSurvey, Inc. for topographic surveys, monument referencing, monument
replacement, and construction staking.
Proposed Engineering Fee:
Plaza Avenue
SchofieldlMonte Vista
A Street
$12,000.00
16,200.00
18,450.00
Topographic survey, Research and reference monuments, Construction staking
26,060.00
Engineering Fee =
$72,710.00
Monument Replacement
$ 550.00 per centerline monument (1 only)
$1,200.00 per Map of Survey
Engineering Fee Plus Monument Replacement = $74,460.00
Note: Additional monuments will be on a time and materials basis.
REQUEST FOR PROPOSALS
FOR ENGINEERING SERVICES
FROM PRE-APPROVED CONSULTING FIRMS
FOR
. ..
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CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
Proposals Due: February 21,2006 @ 1 :30 PM
Pre-proposal Meeting: January 31,2006 @ 1 :30 PM
Siskiyou Room
51 Winburn Way
Ashland OR 97520
.
20 EAST MAIN STREET
ASHLAND OREGON 97520
(mailing address)
541 488-5347
TABLE OF CONTENTS
Request for Proposal........... ......... ....... ................................................................ .'......
P' D ..
rOJect escnptIon ........................ ................. ................... ........................................
Proposed Scope of Services.................................................... ...................................
Services Provided by the City................ ............................... .....................................
Instructions for Submittals.. ....... ............................ ......... ...... ............ ........................
Attachments
............................................................................................................
Vicinity Map of Project 2005-33 ......................... .......... ......... ..... ............ ......
Utility Map of 'A' Street ............ ................... ....................... ........ :-........ ........
Utility Map of the Alley between East Main and Blaine Street ....................
Utility Map of Granite Street.........................................................................
Vicinity Map of Project 2005-34 .... ............. ........... ............................... .......
Map of Plaza Avenue LID Boundaries ........ ............................... ........ ...........
Preliminary Estimate for Plaza Avenue Improvements.................................
Map of Schofield I Monte Vista LID Boundaries .........................................
Preliminary Estimate for Schofield I Monte Vista I Vista Street...................
Sample Engineering Services Contract............................ .................... .........
City of Ashland Living Wage Requirement ..................................................
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REQUEST FOR PROPOSALS
The City of Ashland is requesting abbreviated proposals to provide all necessary engineering
services for the design and construction ofthe following two projects:
I. Utility Construction Project No. 2005-33
2. Street Improvement Project No. 2005-34
Consultants may propose on either or both projects. The City may award a contract for both
projects in combination or may elect to award separate contracts for each project depending upon
the proposals received. Proposals are being requested from the pre-approved consultants
currently under contract with the City of Ashland for provision of flexible engineering services.
Proposals are due on February 21,2006 @ 1:30 PM. A pre-proposal meeting will be held on
January 31,2006 at 1:30 PM in the Siskiyou Room at 51 Winburn Way.
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PROJECT DESCRIPTION
I. PROJECT NO. 2005-33 - UTILITY CONSTRUCTION
A. 'A' STREET SANITARY SEWER REPLACEMENT
Section: Oak Street to First Street, 700 feet
Type of work: Replace existing sewer main
Description: The City's current Sanitary Sewer Master Plan has identified the 'A'
Street sewer line as being significantly undersized. This project will replace the
existing 8 inch line with a 15 inch line and will ultimately extend from Oak Street
to Seventh Street. This project will address the Oak Street to First Street section
only in preparation for a street improvement project of the same limits, which is
anticipated for construction in 2007-08.
B. BLAINE TO EAST MAIN SANITARY SEWER AND STORM DRAIN
CONSTRUCTION
Section: Blaine Street to East Main Street, 600 feet
Tvpe of work: Replacement of a sanitary sewer line and construction of a storm
drain line within a public alley
Description: The 6 inch sanitary sewer located within the 16 foot wide public
alley which extends between East Main Street and Blain Street and between
Dewey Street and Alida Street has been identified as undersized and in need of
replacement. The master plan indicates that this line should be replaced with an 8
inch line. This sewer line provides service to residents on the east side of Dewey
and the west side of Alida Street and is consequently over 8 feet deep over much
of the length. To match existing service laterals it will be necessary to construct
the sewer line in approximately the same location. The work area is very
restricted and will necessitate the complete removal of the alley surface. This
project provides an ideal opportunity to install an adjacent 24 inch storm drain at a
lesser depth but within a common excavation. The storm drain would be
connected at East Main Street and at Blaine Street but would not be activated until
additional downstream connections are complete. Provisions would be included
within the project to construct a diversion manhole at Blaine and Dewey Streets
which would continue to direct storm flows down Dewey Street, but could be
diverted to the new storm drain within the alley in the future. The approximate
length of the 24 inch storm drain is 750 feet.
.
C. GRANITE STREET WATERLINE REPLACEMENT
Section: Strawberry Lane to Pioneer Street 2000 feet.
Tvpe of Work: Construction of a 16 inch ductile iron waterline
Description: The water master plan calls for the replacement of an existing and
aging 12 inch steel waterline with a 16 inch ductile waterline between Strawberry
Lane and Pioneer Street. This project is a continuation of several previous
projects that have replaced this water line from North Main Street to Strawberry
Lane.
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II. PROJECT NO. 2005-034 - STREET IMPROVEMENT PROJECT
This street improvement project includes streets that have not yet been fully authorized
and therefore a firm schedule and budget have not yet been established. It is anticipated
that design work may not be authorized until mid 2006. It is recognized that many local
consulting firms are extremely busy and project scheduling is a difficult task. This project
is being offered well in advance of the actual design period to allow the consultants the
opportunity to incorporate this project into a long range calendar.
A. 'A' STREET RE'-CONTRUCTION
Section: Oak Street to First Street, 700 feet
Type of Work: Reconstruction of an existing paved street
Description: This project includes the full reconstruction of 'A' Street between
Oak Street and First Street including:
1. installation of curbs and sidewalk (sections of south side)
2. replacement of deteriorated sections of curb
3. replacement of storm drain between First Street and Pioneer Street
4. possible inlay of some portions of existing pavement
5. possible reconstruction of street surface including base reconstruction
This project includes an analysis of the existing street surface and base and a
determination of which sections could be overlaid or inlayed and which sections
would require full reconstruction.
B. PLAZA AVENUE LID AND SCHOFIELD STREET/MONTE VISTA LID
These two projects are pending street construction projects proposed under the
LID process. Award of a contract for this work would enable the consultant to be
a part of the early preliminary process including response to a citizen review
process. However, no billable work on these streets would be allowed until the
project is authorized and funding identified. Copies of the preliminary design data
and estimates are attached.
Sections: Plaza Avenue - Verda Street to Nezla Street, 680 feet
Schofield Street - North Main Street to Blossom View Subdivision, 700 feet
Monte Vista Street - Schofield Street to Sheridan Street, 630 feet
TyPe of Work: Construct full street improvements including grading, paving curb
and gutter construction, sidewalk and storm drain construction.
Description: The LID process is in its early stages for these projects.
Neighborhood meetings have been held and a preliminary designs and budgets
have been prepared. The Plaza Avenue LID will be scheduled for public hearing
in February with the Schofield/Monte Vista LID following a little later. These
streets are all low volume local neighborhood streets. The streets are similar in
design with 22 to 28 feet street widths and sidewalks on one side only. Monte
Vista Drive being an exception since that street has only a 23 to 25 foot wide right
of way width. An 18 feet wide street without sidewalk is anticipated on Monte
Vista Drive. Schofield Street has some steep grade challenges near the North
Main' Street connection as well as drainage issue near the connection to Blossom
View Subdivision. Much of the stonn drain system in Schofield Street is of recent
construction and most likely can be incorporated into the final design,
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PROPOSED SCOPE OF SERVICES
Services provided by Engineer:
· Provide topographic survey (as required)
· Provide utility location and mapping
· Reference centerline survey and other survey monuments (' A' Street, Granite Street)
· Provide for the replacement of centerline survey monuments of 'A' Street and Granite
Street including a filed survey of monuments replace~
· Provide all construction staking
· Provide preliminary design for 30% review
· Provide preliminary design for 90% review
· Provide final project plans for City signature (original drawings)
· Provide final project specifications and contract documents (onginal document plus data disk)
· Provide geotechnical services for pavement design -including:
Coring of existing pavement structure on 'A' Street
Determine extent of pavementlbase removal and replacement
Prepare a recommended pavement structure design
· Attend pre-bid and pre-construction conferences
· Provide minimal construction inspection on an "as needed" basis
· Provide "as built drawings on Mylar as well as an electronic format.
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SERVICES PROVIDED BY THE CITY
Services Provided by City in the Development of this Project:
· Provide utility records
· Provide topographic data from the 1998 City aerial mapping
· Provide aerial mapping data
· Provide copies of adjacent street improvement projects
· Provide contract boiler plate information for development of the bid and contract documents
· Provide 30% design review
· Provide 90% design review
· Provide final review and approval of plans and specifications
· Reproduce and distribute the project plans and specifications
· Conduct bid opening
· A ward and administer contract
· Conduct pre-bid and pre-construction conferences
· Provide daily construction inspections
· Conduct weekly progress meeting with the contractor and engineer
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!"Q I '.1 V' LVVV v' Vvrlfl
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'I U ' J J J I r. I I L
MICHAEL J. HALL & COMPANY
19578 10th Av.enue N,E,.
Poulsbo WA 98370
Phone (360) 598-3700 Fax (360) 598-3703
Agency LiC#: 91-1461089
March 13, 2006
Total Number of Pages; 2
City of Ashland
. -.,,-
Phone~
Fax: (541)488-5311
Jim Olson
Re: Marquess & Associates Inc
The requested certificate is attached, An original has been mailed out as welL
Please let me know if you would like any further assistance with the certificate. Feel free to
give me a call at 360-598-5029 or email me:jesse@hallandcompany.com..
If any pages of this fax do not transmit, please let me know immediately, and it will be
resent
Thank you, and have a good day!
~~
Jesse Landers
r---vt1<11 '"I Ii ' LUUU_ -
ACORD CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIOOIY'YVY)
TM. 0311312006
PROD\JCfR Phone: (360) 6~8-3700 flU:: (360) 6~8-3103 THIS CEIfTIFlCAl11 IS ISSUED AS A MATTER OF INFOFtMAll0N
MICHAEL J.. HAll & COMPANY ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
1951810TH AVENUE N.E, HOLDER. THIS CIiiRTIRCA TE! DOES NOT AMEND, EXTEND OR
POULSBO WA N370 ALTER THE COVERAGE AFFOROED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE NAtC ,
.
" .. ., AQtnc;y u*, ~1-.146'~ . .. .. I "-
INSURED INSURER A; ST. PAUL FIRE & MARINE INS. CO.. .
MARQUESS & ASSOC~TES, INC. '. . ". .,.--.,
INSURER B: ....--1.
P.O. BOX 490 _.. ..
MEDFORD OR 97501 INSURER c: -
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INSURER 0: I ..
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: !NSURER E: I f
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COVERAGES
THE POwcrES OF INSURANCE LlSTEO BELOw HA'IIE BEE,.. Issueo TO THE INSUReD NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHS'I'ANDING
AllY REOUIREMENT. TERM OR CONDITION Of' AN'( CON'I'RACT OR OTliER DOCUMENT WITH RESPECT TO WHICI-l THIS CERTIfICATE MAY Be 16SUED OR
MAY PERTAIN, na; INSURANCE AFFORDED 8Y THE POLICIES OESCRlBED HEReiN IS, 6UBJECT TO AI.l THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGReGATE LIMITS SHOWN MAY HAVIi 8EEN REDUCED BY PAID CLAIMS.
IN"RI.~ - .. .. 'J _.. .. .. , ... ..
LTR INIR TYPE OF INSUAANc:e POLICY NUMBef\ ~~.ru",.,~ p~~=: lIMITS
, GENERAL LIABILITY L El\CH OCCURRENCE 1$
!. CONMERCIAL GENERAl. UABI~ITY ~OOeD .. I!...... -.
-... I ClAIMS NAOE[j OCCUR PREMISES 9OCd_l "'-'
1 MeO. El(P"(Any - Person) $
1--.
PI;:RSONAL & AfJV INJURY S
....- ..-
GENERAL AGGREGATE S
- .- ..... "
GEN'lAGGRiGATE LIMIT APPLIES PER: PROOUCTS-COMPfOP AGG. '$
." n PRO- , lLccl .. i
I ! POUCy I I JECT
I AUTOMOBIlE UAalLIT't' I - I COMBINED SINGLE LIMIT i
I ANY AUTO , (a~ Is
, . .. i .,,- -
I I I BODILY INJURY
I I ALL OWNED AUTOS I I Is
L........J I I (per~
H 6CHEOULED AUTOS , ....r.
I HIRED AUTOS BODILY INJURY
NON-OWNIOO AUTOS I (per ecc:klel'll)
- f--_. ..
". .. ..- PROPER'l'Y'I~AMAGIO $
(per eccidenl
GARAGE L1AeILITY I $
H ANY AUTO AUTO .ONL Y . ~ ACCIQ.E;:NT .-
OTHER THAN E-'ACC $
..
ALlTo ONLY: AGG $
~CQ$I UM6REu.t. UABILIT't' EACH OCCURRENCE $
y," OCCUR [l ClAIMS MACE '.
AGGReGATE $
. .--
I - $
_. , '... -+-"
H D~DUCTIBLE . ..
..-
j I RETENTION $ .$
WORKERS CQMPEN$A'I'ION AND L-1'fSTATU' I I Cll'HI;R
T9RYLI~rrs ..
EIIIF'I.OYEltS' LL&BIUTY E.L. EACH ACCIDENT $
IIIl'r PROPllIETOM'AltTN!lllExECU11\IE ... ..-
OFFlCERlMEMBER nc;\,UDf07 E.L DISEASE-EA eMPLOYEE $
~,..,--- - .. "
$I'(elo\L PROYl&IOflS ..._ E.L. D/SEASE.POllCY LIMIT $
OTHER: PROFESSIONAL L1ABIUTY QP03807081 07/26/05 07/26/06 $1,000,000 PER ClAIM
A POLICY $1,000,000 AGGREGATE
CLAIMS MAOE "ORM
DESCRIPTION OF OPERA.TIONS/LOCATIONSNEHICLESlEXCLUSIONS ADDED BY ENDORSEMENTI SPECIAL PROVISIONS
PROJECT: STREET IMPROVEMENT PROJECT NO. 2005-34 ~(Q)\F>)f
CERTIFICATE HOLDER
CANCELLATION
SHOUL.O -'Ny OF THE ABOVE DescRIBED pOLICIES BE CANCElLED BEFORE THE
EXPIRATION DATE THeREOF, THE ISSUING INSUR.ER WILL ENDEAVOR TO MAIL 30
OAYS WRITTEN NOTICE TO THE CeRTlFICA'I'E HOLDER NAMEO TO THe LEFT, BtJT
CITY OF ASHLAND FAILURE '1'0 00 so SHAl,L IMPOSE NO OBUGATION OR LIABILITY Of ANY KIND UPON THE
erN HALL INSURER,IT'S AGENT6 Of'( REPRESENTATIVES.
20 E. MAIN ST. AUTHOR~DREPR~SENTATIVE
ASHLAND. OR 97520 ~EY{{uJ'~
Attention: JIM OLSON
ACORD 25 (2001/08)
CRrtiflc::at.. II :v\Q1 R
~ """"Dn "''''~n"e......_... ._^_
From: Sheryl Wirts At: Protectors Insurance FaxlD: To: City of Ashland
Date: 3/13106 02:51 PM Page: 1 of 2
'ACORD. CERTIFICATE OF LIABILITY INSURANCE OP 10 ~~ DATE (MMlDDNYYY)
MARQU-l 03/13/06
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATIC ~
Protectors ~nsurance, LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Pilot Rock ~ns Aqency LLC (CA) HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND O~
PO Box 4669 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELO
Medford OR 97501
Phone: 541-773-5358 Fax:541-772-1906 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A. SAiF corporation
INSURER B' Maryland casualty company
Mar~ess & Associates ~nc INSURER C
PO ox 490 INSURER D
Medford OR 97501
INSURER E
COVERAGES
lliE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR lliE POLICY PERIOD INDICATED. NOTWllliSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OlliER DOCUMENT Willi RESPECT TO WHICH llilS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. lliE INSURANCE AFFORDED BY lliE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL lliE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
LTR NSR[ TYPE OF INSURANCE POLICY NUMBER ~~~(~~8,w;t: cOATe (MMIDONYJ LIMITS
GENERAL LIABILIlY EACH OCCURRENCE $1,000,000
- UPJ'IV"'C I U "CN I CU
B X X COMMERCIAL GENERAL LIABILITY PAS00487480 01/03/06 01/03/07 PREMISES (Eo OCCU'""C") $1,000,000
- o CLAIMS MADE ~ OCCUR
MED EXP (Anyone person) $10,000
-
PERSONAL & ADV INJURY $1,000,000
X See Other GENERAL AGGREGATE $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $2,000,000
I POLICY I-I j~tr I-ILOC Emp Ben. 1,000,000
AUTOMOBILE LIABILIlY COMBINED SINGLE LIMIT
- $1,000,000
B X ANY AUTO PAS00487480 01/03/06 01/03/07 (E~ ~cdul::lr It)
-
ALL OWNED AUTOS BODILY INJURY
- $
SCHEDULED AUTOS (Per person)
-
HIRED AUTOS BODILY INJURY
r-- $
NON-OWNED AUTOS (P", occid"rd)
-
c-- PROPERTY DAMAGE $
(per accident)
GARAGE LIABILIlY AUTO ONLY - EA ACCIDENT $
R ANY AUTO OTHER THAN EA ACC $
AUTO ONLY' AGG $
EXCESSIUMBRELLA LIABILIlY EACH OCCURRENCE $1,000,000
B ~ OCCUR D CLAIMS MADE PAS00487480 01/03/06 01/03/07 AGGREGATE $1,000,000
$
~ DEDUCTIBLE $
X RETENTION $10,000 $
WORKERS COMPENSATION AND I T~RY LIMiTs T IUER
A EMPLOYERS' LIABILIlY 913785 01/01/06 01/01/07 $ 1000000
ANY PROPRIETORIPARTNERlEXECUTIVE EL EACH ACCIDENT
OFFICERlMEMBER EXCLUDED? E.L DISEASE - EA EMPLOYEE $ 1000000
If yes, describe under EL DISEASE - POLICY LIMIT $ 1000000
SPECIAL PROVISIONS below
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PRO'l1SIONS
STREET IMPROVEMENT PROJECT # 2005-34
CERTIFICATE HOLDER
CANCELLATION
C~TYAS2
SHOULD ANY OF THE ABOVE DESCRlBEO POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAlL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILIlY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
city of Ashland
20 E. Main Street
Ashland OR 97520
@ACORDCORPORAT ON 1981
ACORD 25 (2001/08)
From: Sheryl Wirts At: Protectors Insurance FaxlD: To: City of Ashland
Date: 3/13106 02:51 PM Page: 2 of 2
JAN-07-200S 02:39PM
THIS ENDORSEMENT CHANGES THE POUCV. PLEASE READ IT CAREFUllY.
CG20100397
ADDITIONAL INSURED-OWNERS, LESSEES OR CONTRACTORS-
SCHEDULED PERSON OR ORGANIZATION
This endorsement modiflClB Insurance provided under the followIng:
COMMERCIAL GENERAL llABIUTY COVERAGE PART
Thfs endorSlilment changes thi pollcy effective on the inception date of the polley unless another dat~ Ie Indicated
below.
Endorsement effecflVe Pofrcy No. PAS00487480
12:01 A.M. standiMd time
Named Insured Marquess & Associates Inc Countersigned by
(Aulhorlied Aepre$entatMl)
SCHEDULE
Name 01 Person or Organization: City of Ashland
20 E. Main Street
Ashland, OR 97520
(If no entry appears above. information reQ'uired to complete this endorsement will be shown in tho Declari.ticns as
applicable to this endorsemint.)
WHO IS AN INSURED (Section II) is amended to include as an insured thl person or QfganiZation shown in the
Schedule, but only with respect to liability ariSing out of your ongoing operations performecl for that Insured.
Cl. 697 [3-97)
OG 20 10 OG 97
CoPYrlllhl. Insurano.liilllVices Offiot, Inc., 1996
Page 1 <If 1
rA'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY RECORDER'S COpy
r:;;:~ r
Page 1 / 1
06683 ~1
VENDOR: 000575
MARQUESS & ASSOCIATES, INC.
1120 E JACKSON
MEDFORD, OR 97501
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date: 3/10/2006
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? Yes
BLANKET PURCHASE ORDER
Provide enQineerinQ services for the
desiQn of the Miscellaneous Street
Construction
Project 05-34
Plaza Avenue LID
Schofield / Monte Vista LID
"A" Street Reconstruction
18,697.42
25,242.82
30,519.76
BILL TO: Account Payable
20 EAST MAIN 8T
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
744 .00
0.00
0.00
74,460.00
E 260.08.12.00.70420
E 260.08.35.00.70420
/1</ ~s:.?fqt
VENDOR COPY
c..... I'T Y C).. 'F'
..... . . ...
. . -, . ..
A..... ...'.:.....,...... ;.,::'N....'.......::.:.:,L.;;.'.A..............n.:...mim:' .
. .... ....... ...
. ,.. ,.. ..... .... "... ..." ,.. - .
. ., ...
. .,. ....
. .. . ... ". .",,-,.. .....
.....-- ,.......... . ....." ... .." .,-,- ..
REQUISITION
No. PW - FY 2006
Department PUBLIC WORKS
Vendor MARQUESS & ASSOCIATES
PO BOX 490
MEDFORl) OR 97501
Account No. 260.08.35.00.704200
260.08.12.00.704200
Date March 20, 2006
Requested Delivery Date ASAP
Deliver To Jim Olson
Via Paula Brown
16% (' Note: PIeose oIIoW opproximaIeIy two(2) WMb fil< deIivay (II iloms not
84% gmeraUy coried in stand, one! opproximoIdy..... (2) IIIOIl1bs (II Priotinajobs.)
Item No. Qwmtity
Unit
Description
POND.
6683
Provide engineering services for the design of
the Miscellaneous Street Construction
Project 05-34 m
Plaza Avenue LID
Schofield /Monte Vista LID
A Street Reconstruction
$ 18,697.42
$ 25,242.82
$ 30,519.76
TOTAL
$ 74,460.00 $ 74,460.00
Job No.
Unit No.
I hereby c:or1ify 1hat 1be """"" i1ems are _ fil< 1be cperatioo
of Ibis deportment IIld are bqeted
I~-d!f!t~;~( */~~)
-eJ/4- 0'
Issued By
Dale
Received By
rj.'