HomeMy WebLinkAbout2006-210 Contract - Leapfrog Training
Contract for PERSONAL SERVICES Less than $25,000
CITY OF
ASHLAND
CONSULTANT: Leapfrog Training & Facilitation
CONTACT: Adrienne Graham
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
ADDRESS: 355 B Street, Ashland, OR 97520
TELEPHONE: 541-482-4454
FAX: 541-482-0645
DATE AGREEMENT PREPARED: 11-01-06
BEGINNING DATE: 11-01-06
COMPENSATION: $2,400
SERVICES TO BE PROVIDED: Assist the Public Arts Commission (PAC) with Master Plan. Attend PAC meetings to develop
public meetings and focus group agendas. Facilitate 2 public meetings up to 2 hours each, facilitate 2 focus groups of up to 1.5
hours each, take session notes and rovide a summa and anal sis of findin s.
ADDITIONAL TERMS: Upon signing of contract, work will commence and 50% ($1,200) will be due from PAC to leapfrog.
After the submittal of the summar and anal sis of findin s, the remainin a ment of $1 ,200 is due.
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor,
equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully
qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so
registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum speCified above. Once work commences, invoices shall be prepared and
submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living
wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract.
Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,
judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this contract by Consultant (including but not limited ta, Consultant's employees, agents, and others designated by Consultant to
perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other
damages, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform
its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance
of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant
is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or
subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed
b them, and the approval b Cit of an assi nment or subcontract shall not create an contractual relation between the assi nee or subcontractor and Ci
CONSULTANT CITY OF ASHLAND:
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Print N'.ame
COMPLETION DATE: 6-30-07
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*Completed W9 form must be submitted with contract
~~NT~~'~)
City Depart Head
ACCOUNT # I{O.V(.D~'Cf) uPf.t/~[)
(For City purposes only)
/11/5/0&
'Date:
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CITY OF ASHLAND, OREGON
City of Ashland
LIVING
~-,
Employees must be paid a
living wage:
~per hour effective June 30, 2006
(Increases annually every June 30 by the
Consumer Price Index)
~ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $16,936 or more.
~ For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that morlth
working on a project or
portion of business of their
employer, if the employer has
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of $16,936.
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
~ In calculating the living wage,
employers may add the value
of health care, retirement,
401 K and IRS eligible
cafeteria plans (including
childcare) benefits to the
amount of wages received by
the employee.
~ Note: "Employee" does not
include temporary or part-time
employees hired for less than
1040 hours in any tvelve-
month period. For more
details on applicability of this
policy, please see Ashland
Municipal Code Section
3.12.020.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLAND
rA'
C I T Y 0 F CITY RECORDER'S COpy
ASHLAND ~~~- -.....
20 E MAIN ST. L 11/20~
ASHLAND, OR 97520
(541) 488-5300
Page 1 /1
07228
1
VENDOR: 011704
LEAPFROG TRAINING
355 B STREET
ASHLAND, OR 97520
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speclallnst:
Req. No.:
Dept.: ADMINISTRATION
Contact: Ann Seltzer
Confirming? No
Assist the Public Arts Commission (PAC)
with Master Plan. Attend PAC meetinQs
to develop public meetinQs and focus
Qroup aQendas. Faciltate two (2) public
meetinQs up to two (2) hours each,
facilitate two (2) focus Qroups of up
to 1.5 hours each, take session notes
and provide a summary and analysis of
findinQs.
2,400.00
Contract for Personal Services
Date of aQreement: 11/01/2006
BeQinninQ date: 11/01/2006
Completion date: 06/30/2007
Payment terms:
Upon siQininQ contract, 50% ($1,200)
will be due from PAC to LeapfroQ. After
the submittal of the summary and
anaylsis of findinQs, the remaininQ
payment of $1,200 is due.
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request:
Required Date of Delivery/Service:
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Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
SOLICITATION PROCESS
mall Procurement Invitation to Bid
ss than $5,000 (Copies on file)
o Quotes (Optional)
Intermediate Procurement
o (3) Written Quotes
(Copies attached) 0 Copy of contract attached
o Contract #
Description of SERVICES
~er'Y~(\ OJp~/L At ~ fll.^':!.:Y
o Per attached PROPOSAL
Item # Quantity Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number - 1)
-i--O~-O''-:)J-. DO. ~ 04 I"
Account Number - . . .
"Items and services mus charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
o Per attached QUOTE
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided ~st. ~
Employee Signature: ~:J.... ~ SupervlsorlDept. Head S1gnatu~~
G: Finance\ProcedurelAP\Forms\B_Requisition form revised.doc
Updated on: 812312006