HomeMy WebLinkAbout2007-006 Contract - RVCOG
CITY OF
ASHLAND
CONTRACT FOR PERSONAL SERVICES
Contract made on the date specified below in Recital A between the City and Contractor as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Contractor: Rogue Valley Council of Governments
City Hall Address: 155 N, 1st Street
20 E, Main St. P,O, Box 3275
Ashland, Oregon 97520 Central Point, OR 97502
(541) 488-6002
FAX: (541) 488-531'1 Telephone: 541-423-1369 ext. 369
FAX: 541,664.7927
Date of this agreement: 12/19/06 B: Date of RFP: NIA
Beginning Date: 1 /01 107
Completion Date:6/15/07
2,2, Contracting officer: Bill Molnar, Interim Community Development Director
2.3, Project Name: I~iparian Corridor & Wetland Protection Ordinance
Project Description: Assist the City of Ashland with final revisions to and ultimate adoption by the
Ashland City Council of a new chapter to the Land Use Ordinance relating to Riparian Corridor &
Wetland Protection, Floodplain, Water Quality and Storm Water Management.
Scope of work as presented in the proposal submitted by Rogue Valley Council of Governments dated
12/01/2006,
6,1 Contractor's representative: Craig Harper - Project Manager (Michael Cavallaro, Exec, ~ir;.ctor)
8.3. Maximum contract amOLJnt: $15,000'f,Vl"'" ,- -
B. On the date noted above, City issued a request for proposals (RFP) for services needed by City for the
project described above. Contractor submitted a proposal in response to the F~FP on the date noted above.
C. After reviewing Contractor's proposal and proposals submitted by other offerors, City selected
Contractor to provide the services covered by the RFP,
City and Contractor agree as follows:
1. Relationship between City and Contractor: Contractor accepts the relationship of trust and confidence
established between Contractor and City by this contract. Contractor covenants with the City to perform
services and duties in conformance to and consistent with the standards generally recognized as being
employed by professionals of Contractor's caliber in the locality of the project. Contractor further covenants
to cooperate with City, City's representatives, contractors, and other interested parties in furthering the
interests of City with respect to the contracted services. Contractor acknowledges that City is relying on
Contractor to provide professional services in a manner that is consistent with the interests of City.
2. Definitions: Generally words, terms and phrases used in this contract shall have the meaning ascribed to
them in the construction industry, unless the context clearly indicates otherwise. As used in this contract:
2.1. "City" means the City of Ashland, Oregon.
2.2. "Contracting officer" means the person specified in Recital A above or that person's designee.
2.3. "Project'" means the project described in Recital A.
2.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions, reports,
and other services and products which Contractor is required to provide under this contract.
3. Term: The term of this contract shall commence on the date specified in Recital A above and on the
completion date specified in Recital A above, or with thirty (30) days written notice to the other party.
4. Authoritv of Contractinq Officer: The contracting officer shall have the authority to act on behalf of City in
the administration and interpretation of this contract. The contracting officer shall have complete authority
to authorize services, transmit instructions, receive information, interpret and define City's policies and
make other decisions with respect to Contractor's services.
5. Contractor's Services: Contractor shall provide services to City that are described in the RFP.
5.1. In connection with the services described in the RFP, Contractor shall:
5.1.1. Consult appropriate representatives of City to clarify and define City's
requirements relative to the services.
5.1.2. Cooperate with other Contractors retained by City in the exchange of
information needed for completion of the services and the project.
5.2. Contractor shall commence performance of services after receiving written authorization from
the contracting officer for work described in the RFP. Contractor shall perform the services as expeditiously
as is consistent with professional skill and care.
5.3. Contractor shall perform the services as an independent contractor in accordance with
generally accepted standards in Contractor's profession. Contractor shall be responsible for the
professional quality, technical accuracy and the coordination of all services performed by Contractor.
Contractor shall, without additional compensation, correct or revise any error or deficiencies in the services
that are caused by Contractor's negligence. City's review, approval, acceptance of, or payment for, any of
the services shall not be construed to waive any of City's rights under this contract or of any cause of
action arising out of Contractor's services. In the event of any breach of this contract by Contractor or
negligent performance of any of the services, City's cause of action against Contractor shall not be
deemed to accrue until City discovers such breach or negligence, or should have, with reasonable
diligence, discovered such breach or negligence. The preceding sentence shall not be construed, however,
Contract for Personal Services, Page 2 of 8
2
to allow City to prosecute an action against Contractor beyond the maximum time limitation provided by
Oregon law.
5. This contract may be terminated by either party for any reason with thirty (30) days written
notice.
6. Assiqnment of Contractor's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of the
person specified in Recital A above, who shall act as Contractor's representative in all
communications and transactions with City.
6.2. Contractor will endeavor to honor reasonable specific requests of City with regard to
assignment of Contractor's employees to perform services if the requests are consistent with
sound business and professional practices.
7. Responsibilities of City:
7.1. City will cooperate fully with Contractor to achieve the objectives of this contract.
7.2. City will arrange for access to, and make all provisions for Contractor to enter upon, public and
private property as required for Contractor to perform the services.
7.3. The contracting officer will act as liaison between City, Contractor, public agencies, and others
involved in the project.
8. Payment:
8.1. City shall pay Contractor for services. No reimbursement will be made for expenses that are
not specifically agreed to by the contracting officer.
8.2. Contractor shall submit monthly invoices to City for Contractor's services within ten days after
the end of the month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the sum specified in
Recital A above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State of
Oregon. Contractor shall promptly observe and comply with all present and future laws, orders, regulations,
rules and ordinances of federal, state, City and city governments with respect to the services including, but
not limited to, provisions of ORS 279C.505, 279C.515, 279C.520, and 279C.ti30.
9.2. Pursuant to ORS 279C.520(2) any person employed by Contractor who performs work under
this contract shall be paid at least time and a half pay for all overtime in excess of 40 hours in anyone
week, except for persons who are excluded or exempt from overtime pay under ORS 653.010 to 653.261
or under 29 U.S.C. Sections 201 to 209.
9.3. Contractor is a "subject employer" as defined in ORS 656.005 and shall comply with ORS
656.017. Prior to commencing any work, Contractor shall certify to City that Contractor has workers'
compensation coverage required by ORS Chapter 656. If Contractor is a carrier insured employer,
Contractor shall provide City with a certificate of insurance. If Contractor is a self-insured employer,
Contractor shall provide City with a certification from the Oregon Department of Insurance and Finance as
Contract for Personal Services, Page 3 of 8
3
evidence of Contractor's status.
9.4. If the amount of this contract is $15,964 or more, Contractor is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all
employees performing work under this contract and to any subcontractor who performs 50% or more of the
service work under this contract. Contractor is also required to post the attached notice predominantly in
areas where it will be seen by all employees.
10. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the
property of City. To the extent permitted by law, City shall, within the limits of the Oregon Tort Claims Act,
defend, indemnify and hold harmless Contractor, its Contractors, agents and employees against all
damages, claims, expenses and losses arising out of any reuse of plans, specifications and other
documents prepared by Contractor without prior written authorization of Contractor.
11. Records:
11.1. Contractor shall develop and maintain complete books of account and other records on the
services, which are adequate for evaluating Contractor's performance. Contractor shall maintain records in
such a manner as to provide a clear distinction between the expenditures and revenues related to the
project and the expenditures and revenues related to Contractor's other business.
11.2. Contractor's books and records shall be made available for inspection by City at reasonable
times, to verify Contractor's compliance with this contract. City shall have the right to request an audit of
Contractor's books and records by a certified public accountant retained by City.
12. Indemnification: Contractor shall defend, indemnify and save City, its officers, agents, and employees
harmless from any and all claims, actions, costs, judgments, damages or other expenses resulting from
injury to any person (including injury resulting in death,) or damage to property (including loss or
destruction), of whatsoever nature arising out of or incident to the negligent performance of this contract by
Contractor (including but not limited to, the negligent acts or omissions of Contractor's employees, agents,
and others designated by Contractor to perform work or services attendant to this contract). Contractor
shall not be held responsible for any claims, actions, costs, judgments, damaues or other expenses,
directly and proximately caused by the negligence of City.
13. Insurance:
force:
13.1. Contractor shall. at its own expense, at all times during the term of this contract, maintain in
13.1. 'I. A comprehensive general liability policy including coverage for contractual
liability for obligations assumed under this contract, blanket contractual liability, products
and completed operations and owner's and contractor's protective insurance;
13.1.2. A professional errors and omissions liability policy; and
13.1 J. A comprehensive automobile liability policy including owned and non-
owned automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or greater than the limits
for claims made under the Oregon Tort Claims Act, ORS 30.260-30.270, with minimum coverage of
$500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage.
13.3. Liability coverage shall be provided on an "occurrence" basis. "Claims made" coverage will
Contract for Personal Services, Page 4 of 8
4
not be acceptable, except for the coverage required by subsection 13.1.2.
13.4. Contractor shall submit certificates of insurance acceptable to the City with the signed
contract prior to the commencement of any work under this agreement. Each certificate shall state that
coverage afforded under the policy cannot be cancelled or reduced in coverage cannot be made until at
least 30 days prior written notice has been given to City. A certificate which states merely that the issuing
company "will endeavor to mail" written notice is unacceptable. Each certificate of insurance shall provide
proof of required insurance for the duration of the contract period.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any act or obligation
required by this contract within ten days after the other party gives written notice specifying the nature of
the breach with reasonable particularity. If the breach specified in the notice is of such a nature that it
cannot be completely cured within the ten day period, no default shall occur if the party receiving the notice
begins performance of the act or obligation within the ten day period and thereafter proceeds with
reasonable diligence and in good faith to effect the remedy as soon as practicable.
14.2. Notwithstanding subsection 14.1, either party may declare a default by written notice to the
other party, without allowing an opportunity to cure, if the other party repeatedly breaches the terms of this
contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract and
pursue any equitable or legal rights and remedies available under Oregon law. All remedies shall be
cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the State of
Oregon for Jackson County.
15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3, either party may
terminate by giving the other party written notice thirty (30) days prior to the termination date.
15.2. In addition to the right to terminate this contract under subsection 14.3, Contractor may
complete such analyses and records as may be necessary to place its files in order and, where considered
necessary to protect its professional reputation, to complete a report on the services performed to date of
termination.
15.3. If City terminates the contract under subsection 15.2, Contractor shall be paid for all fees
earned and costs incurred prior to the termination date. Contractor shall not be entitled to compensation for
lost profits.
16. Notices: Any notice required to be given under this contract or any notice required to be given by law
shall be in writing and may be given by personal delivery or by registered or certified mail, or by any other
manner prescribed by law.
16.1. Notices to City shall be addressed to the contracting officer at the address provided for the
City in Recital A above.
16.2. Notices to Contractor shall be addressed to the Contractor's representative at the address
provided for the Contractor in Recital A above.
Contract for Personal Services, Page 5 of 8
5
17. Assionment: City and Contractor and the respective successors, administrators, assigns and legal
representatives of each are bound by this contract to the other party and to the partners, successors,
administrators, assigns and legal representatives of the other party. Contractor shall not assign or
subcontract Contractor's rights or obligations under this contract without prior written consent of City.
Except as stated in this section, nothing in this contract shall be construed to give any rights or benefits to
anyone other than City and Contractor.
18. Modification: No modification of this contract shall be valid unless in writing and signed by the parties.
19. Trade Secrets and Confidential Information: Contractor shall clearly identify specific material within all
documents that is considered a trade secret or is otherwise confidential. City agrees, to the extent allowed
by state and Federal law, not to disclose to the public any identified trade secrets or confidential material.
Contractor waives any and all civil claims arising from any violation of the Uniform Trade Secrets Act (ORS
646.461) if any material is disclosed to the public if such material is not clearly and specifically identified by
Contractor.
CONTRACTOR:
BY tlA ^-^--- ~
Signature
CITY OF ASHLAND:
BY ~I~~_'
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BY V V\ l c.. \It cuJ Co. \J a I \ CJ.. v<....o
Print Name
DATE
TITLE E ,!-iCe uT\\JE })l A...E.C\n(,L
\ 1., l~~ J tb
~3'-06 J\LfOfo
CONTENT REVIEW /;1' ~, /. . (--.-
" ~'( CIT~ D PARTMENT HEAD
DATE i', ,. (. ) (!( "-
ACCOUNT # ;' /,r c ;7;z '7 ,/ C-' t;-. (}'J.../ /~. ('
DATE
FederallD #
PURCHASE OF~DER #
/" ~~ -:;-"/
l~. / __./ {.
(for City purposes only)
*The completed IRS W-B form and required certificates of insurance must be submitted with the signed contract.
G:\legal\Reeder\FINANCE\Parking Enforcement Services RFP Contract (11-05).doc
Drafted November 2005
Contract for Personal Services. Page 6 of 8
6
City of Ashland
LIVING
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a livinq waqe.
-4.11
.,-~
Employees must be paid a
living wage:
~ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $16,936 or more.
~ For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or portion
I!I!Iper hour effective June 30, 2006
(Increases annually every June 30 by the
Consumer Price Index)
of business of their employer,
if the employer has ten or
more employees, and has
received financial assistance
for the project or business
from the City of Ashland in
excess of $16,936.
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
~ In calculating the living wage,
employers may add the value
of health care, retirement,
401K and IRS eligible
cafeteria plans (including
child care ) benefits to the
amount of wages received by
the employee.
~ Note: "Employee" does not
include temporary or part-time
employees hired for less than
1040 hours in any twelve-
month period. For more
details on applicability of this
policy, please see Ashland
Municipal Code Section
3.12.020.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website! at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
Contract for Personal Services, Page 8 of 8
CITY OF
ASHLAND
8
Riparian Corridor & Wetland Protection, Floodplain, Water
Quality and Stormwater Management Proposal
Prepared for the City of Ashland
by
Rogue Valley Council of Governments
Decem ber 1, 2006
Overview
The Rogue Valley Council of Govemments (RVCOG) proposes to assist the City of Ashland
with final revisions to and ultimate adoption by the Ashland City Council of a new chapter to the
Land Use Ordinance relating to Riparian Corridor & Wetland Protection, Floodplain, Water
Quality and Storm water Management. This project will include an evaluation and revision of the
current draft ordinance and Comprehensive Plan amendments, as well as identification and
coordination of opportunities for appropriate public outreach and participation. This process will
assist the City in the implementation of a comprehensive resource management program, which
will provide multiple benefits to the City and its residents. Examples of benefits to the City will
include compliance with regulatory requirements, protection of the environment, and most
importantly, preservation and enhancement of the high quality of life ti)r the community of
Ashland.
RVCOG's general approach will be to work closely in partnership with the City to assist in
meeting the increasing demands for effective natural resource protection, floodplain and
stormwater management. Smaller cities such as Ashland are facing mounting pressure to
increase protection of the community natural resources, including upgrading their stormwater
management programs and functions, while striving to improve stormwater treatment and
protection of natural resources. Pressures range from loss and deterioration of animal, plant and
aquatic habitat; to increased erosion and jeopardizing the safety of structures and citizens
adjacent to and within flood prone areas. High quality stream corridors and wetlands improve
treatment and conveyance of stormwater, while providing critical wildlife and fish habitat. But
the most important benefit is preservation of the quality oflife in our region. Most newcomers
move to this area because of the outstanding quality of our natural resources. The City of
Ashland recognizes the need to preserve and enhance natural resources in the city, while
intelligently managing the inevitable growth of the area.
RVCOG Riparian Ordinance Scope
Work Plan and Schedule
RVCOG will work with the City of Ashland to conduct the following activities and complete the
listed products and tasks. The project is divided into two phases. Phase I will focus on
ordinance review, revision, mapping, and coordination with the Oregon Department of Land
Conservation and Development (DLCD) and other City Departments. Phase 2 will include
public outreach, coordination with additional State agencies, and meetings and hearings with the
Planning Commission and City Council.
Estimated completion dates are included in this proposal. Due to the unpredictable nature of the
political process, R VCOG and the City will continue to develop a final schedule of activities as
the project unfolds.
Phase 1. Ordinance Review, Revision, Mapping and Coordination with DLCD and City
Task 1. Review Draft Ordinance and Assist Staff in Completion of Final Draft (32 hours)
RVCOG will review the current draft ordinance co-written by Fishman Environmental and City
Planning, and propose revisions to the draft. The final ordinance is intended to establish a
reasonable, yet high level of protection for Ashland's wetlands and riparian areas, while ensuring
development standards adequately protect flood prone areas, protect water quality and offer
progressive and sound stormwater management. Revisions to the draft ordinance will be suggested
after evaluating proposed development standards, analyzing current levels of development, and
mapping out a strategy to meet the City's regulatory compliance needs. By proactively updating its
codes and development standards, the City will avoid problems in the future and meet upcoming
regulatory requirements.
RVCOG will initiate: this task by analyzing pertinent technical information including: current
land use and land ownership, zoning, Ashland's Local Wetlands and Riparian Corridor
Inventory, Ashland's Stormwater and Drainage Master Plan, existing development standards,
other effective riparian and wetland ordinances, and the proposed regulatory or permitting
process. RVCOG will coordinate revisions to the draft ordinance and standards in coordination
with other affected planning bodies in the area. Development of the revised draft ordinance will
be an iterative process.
Products: RVCOG will analyze pertinent draft regulations and planning information at the same
time as the technical assessment review is occurring. The final ordinance language will be
developed in conjunction with the technical assessment review.
Task Completion Date:
Draft Implementing Language, Ordinance - January 31, 2007
RVCOG Riparian Ordinance Scope
2
Task 2. Work with Wetland and_Riparian Areas Technical_Advisory Committee on Draft
Ordinance (28 hours)
The City and RVCOG have met with the City of Ashland Wetland & Riparian Areas Technical
Advisory Committee on several occasions. -After the revised draft ordinance is completed, RVCOG
and the City will distribute the draft to the Technical Advisory Committee for review. One meeting
will be scheduled to review the draft and receive input, and suggestions will be used to make further
revisions to the ordinance.
Products: RVCOG will contact City of Ashland Wetland & Riparian Areas Technical Advisory
Committee, distribute revised draft ordinance to interested members (up to 20 people), arrange
one meeting between the Technical Advisory Committee, City Planning and RVCOG, coordinate
the meeting, and pn:pare and distribute a meeting summary.
Task Completion Date:
Meeting with Wetland & Riparian Areas Technical Advisory
Committee and Summary - February 28, 2007
Task 3. Mapping of Affected Riparian and Wetland Areas (30 hour~~
RVCOG will work with the City GIS Department to produce adopted maps that coincide with the
draft ordinance. The City will actually produce the maps; RVCOG win work with Ashland GIS
to ensure accuracy and completeness in covering the affected riparian and wetland areas in the
city.
Products: RVCOG will provide input and coordination on mapping to the City GIS Dept., and
review draft maps.
Task Completion Date:
Draft Maps - March 31, 2007
Task 4. Coordinate Ordinance Review with DLCD (10 hours)
The key to the successful preservation of Ashland's natural resources, as well as to providing
adequate protection to residents and property located within flood prone areas is through
implementation of ordinance that endorses sound development management practices. The
overall effort is designed to ensure continued compliance with Statewide Land Use Planning
Goals 5, 6 and 7. RVCOG outline steps to ensure that the ordinance will be consistent with
DLCD guidelines and OAR requirements. Then RVCOG will arrange and coordinate a meeting
between City staff, the SW Oregon DLCD representative, and RVCOG to review the draft and
process for compliance with DLCD procedures.
Products: RVCOG will prepare outline ofDLCD requirements, and arrange and coordinate
meeting between City and DLCD. Revise outline ofDLCD requirements if necessary following
meeting, and develop timeline for submittal of ordinance to DLCD.
RVCOG Riparian Ordinance Scope
3
Before preparation of the final ordinance, RVCOG and Planning will meet with the Planning
Commission in study session to discuss the draft ordinance, and ask ftor input. Revisions will be
made accordingly to the draft. RVCOG will work with Planning to prepare materials for the
Study Session, and present information at the study session as needed.
Products: One study session with the Planning Commission, and preparation prior to the
meeting.
Task Completion Date:
Study Session - May 30, 2007
Task 8. Coordinate with State Agencies on ESEE Analysis, and Finalize Revisions to
Ordinance and Maps (48 hours)
R VCOG will incorporate all comments and revisions into the ordinance, work with the City GIS
Dept. on the final revised maps, and produce a final version of the ordinance. RVCOG will also
coordinate with State agencies (ODFW, DSL, DEQ, DLCD) to prepare a draft ESEE analysis for
wetlands and streams that are not subject to Safe Harbor provisions.
The end product of this task will be the completion of the new revised chapter of the Land Use
Ordinance with the clear purpose of preserving natural resources such as wetlands, riparian areas
and flood plains, while protecting water quality through pro-active stonnwater management
strategies. RVCOG will provide to the City adoption-ready implementing ordinance. Because of
the political nature of ordinance adoption, RVCOG cannot guarantee final adoption, but will do
everything possible within the scope of the project to achieve this goal.
The process described in the above tasks provides a framework for implementing a
comprehensive natural resource management program. Each drainage basin in Ashland will
present unique challenges and opportunities, and there will be difficult decisions at many stages
of the planning process that will require a balanced approach to meet the needs of all citizens.
The goals of protecting natural resources and effectively managing stonnwater will need to be
weighed against political and economic realities in Ashland.
Products: Final Ordinance (due to further revision after meeting(s) and public hearing with City
Council), and ESEE Analysis.
Task Completion Date:
Final Ordinance - May 15, 2007
ESEE Analysis - June 15, 2007
Task 9. Support for City Council Meetings (16 hours)
After preparation of the final ordinance, RVCOG will assist Planning with City Council meetings
(up to two meetings) to discuss the ordinance, with the Public Hearing (one). RVCOG will assist
Planning with revisions of the draft. RVCOG will work with Planning to prepare materials for
the Council meetings, and present information at the meetings and hearing as needed.
RVCOG Riparian Ordinance Scope
5
Products: Two meetings with the City Council, one public hearing, and preparation prior to the
meetings and hearing.
Task Completion Date:
City Council meetings - May 1 and May 20, 2007
Public Hearing - June 15, 2007
Phase 2 Subtotal- Not To Exceed $7,500
COST ESTIMATE
Phase 1. Ordinance Review, Revision, Mapping and Coordination with DLCD and City
Category
Total
RVCOG Personnel (112 hours)
$7,280.00
$220.00
Other expenses
Phase 1 Cost
$7,500.00
Phase 2. Public Outreach, Coordination with State Agencies, Final Revisions to Ordinance,
and Meetings with Planning Commission and City Council
Category Total
RVCOG Personnel (110 hours) $7,1:50.00
Other expenses $3:50.00
Phase 2 Cost $7,500.00
TOTAL COST NOT TO EXCEED $15,000.00
RVCOG Riparian Ordinance Scope
6
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Page 1 / 1
CITY OF
ASHLAND
20 E MAIN ST
ASHLAND, OR 97520
(541) 488-5300
, ,
f":"~~1
> "'~;/8/2007 ,-~,'
1';i,,;~~,;;;C~\1
VENDOR: 000506
RVCOG
POBOX 3275
CENTRAL POINT, OR 97502
SHIP TO: Ashland Planning Department
(541) 488-5305
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Tenns: Net 10 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: COMMUNITY DEVELOPMENT
Contact: Bill Molnar
Confinning? No
Assist City staff with final revisions
and adoption of Riparian Corridor and
Wetland Protection section of the
Ashland Land Use Ordinance.
15,000.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
15 000.00
0.00
0.00
15,000.00
71~/
~ ~ ..--~' /'tf'7
A orized Signature
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
D Change Order(existing PO #.
Date of Request:
I.,;, .
L"',::"
,;,,1
.... ''''''I
>:. .i,,\ "
/J- ~.:};~~~':
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
Rogue Valley Council of Govemments
155 N 1st St
PO Box 3275
Centra! Point, OR 97502
541-664-7927
Craig Harper
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Optional)
Sole Source
o Written findings attached
o Quote or Pro a! attached
Cooperative Procurement
o State of ORIWA contract
X Other govemment agency contract
o Copy of contract attached
o Contract #
Reauest for Proposal
(Copies on file)
Special I Exempt
o Written findings attached
o Quote or Pro I attached
Emerqency
Written findings attached
Quote or Pro attached
Invitation to Bid
(Copies on file)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
Description of SERVICES
Per attached PROPOSAL
Assist City Staff with final revisions and adoption of Riparian Corridor and Wetland Protection
section of the Ashland Land Use Ordinance
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number ______ - ___
f!Jl.I~~ !.1~J J
j
o Per attached QUOTE
Account Number 110.09.27.00.604100
. Items and seNices must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately,
By signing this requisition fonn, I certify that the infonnation provided above meets the City of As
and the documentation can be provided upon request. <__
Employee Signature: SupervisorlDept. Head Signatur=-~.\ 1---
L~
G: FinanceIProcedure\AP\FormsIRVCOG_requistion Updated on: 1I4/2fYJ7