HomeMy WebLinkAbout2007-007 Contract - Pro Safe Fire Training Systems
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CITY OF ASHLAND
CONTRACT FOR PURCHASE OF EQUIPMENT
Contract made this
Ashland ("City") and
20th day of December , 2006, between the City of
Pro-Safe Fire TraininQ Systems, Inc. ("Contractor").
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City
entitled "INVITATION TO BID" for a 53' MOBILE LIVE FIRE TRAINING UNIT,
Bid No. #2006-106, Contractor was awarded the bid as the lowest responsible bidder on
12/20/2006 . In the event of any inconsistencies in the terms of this contract, the
contract documents defined in the invitation to bid and Contractor's bid, this contract shall take
precedence over the contract documents which shall take precedence over the bid.
2. Scope: Contractor shail produce and deliver the equipment described in the contract
documents within the time prescribed in the contract documents. The following exceptions, alter-
ations or modifications to the contract documents are incorporated into this contract:
3. Price and Payment: City shall pay Contractor the sum of $390,000.00 for the new equipment.
Delivery shall be
180 Davs
after receipt of order.
CORPORATE OFFICER
CITY OF ASHLAND
BY
BY
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Lee TuneblO)rg
Finance Director
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Signature
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Print Name
Title:)' I ()
REVIEWED AS TO CONTENT:
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Department Head '
Date ' / - /1- t'"I
Coding // C 1"/ I' ,~, c to ?l? ;---t" c (
Purchase Order
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(for city use only)
PAGElofl-CONTRACT
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To: Kan Olson
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Pttor.e: 541-488-.53(10
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Authorization
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. Com...nts2
Hi Karl,
j've altached the letter of authorization fbr ITlYf,iijlf to ~.I~tl . ~':If ,~I~I'!'~ct~.. :atW'~id t;;y r;:lllr' operations
manager. . " . .
Thanks again,
Pal.ll___.
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Paul Culham
ph: 905~337.e13'f
fax: 905..s42..o0,1
email: pculham@prosafefire.ccm
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905 842 0011 P.0202
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WIIWII.........".,.".. ":IIIIW'
January 5, 200l
City of Ashland
90 N. Mountain
Ashland, Oregon 97520
Ms. Kari Olson,
This letter c;:ertifjes that Mr Paul Culham,el'l'1plQyed bYPf;~) ~~m;~';l~,flr~,:'li' j.:~'I:ii!'~~ t~YWil,,~~nf) l~ndl1!r th,
title of Sales & Marj(eting is eauthoril.ed to slgr &Ontr&ct~jqfW'~.~:,I'illiil'l'1~"!$;~f\~.fh1~llSb~no~~;
, ,1';\' I' "
"
Please feel free to contact me with anyque$tions you Inr~vtl~",!i."
Regards,
~ --
~/~
Cameron Kettle
Operations Manager
Pro-Safe Fire Training, Systems Inc.
Phone (705)342~5990Fax (70~)342-5S9"
Direct (905)337~a137
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Page 1 /1
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CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
~ATE
~~/2007
PO NUMBER
07314
VENDOR: 011850
PRO SAFE FIRE TRAINING SYSTEMS
940 WINSTON CHURCHILL BLVD
/'i, 'V -./-<,) .' / /7 .
((' 'J..' ~;'t/ (~>,
---::- ---.~/
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
SHIP TO: Ashland Fire Department
(541) 482-2770
455 SISKIYOU BLVD
ASHLAND, OR 97520
. ,
.< t, {'..,/_
("-}f~' ~'~,/ /-'/, ".~;)I:/ ,-,14
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Req. No.:
Dept.: FIRE & RESCUE
Contact: Keith Woodley
Confirming? No
Quantitv Unit Description Unit Price Ext. Price
1.00 Each Invitation tCi Bid #2006-106 390,000.00 390,000.00
53' Mobile Live Fire Traininq Unit
Anticipated delivery: 180 Days
SUBTOTAL 390000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 390,000.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 11 0.07.12.00.70300( 390000.00
va j ~--/ /' 1//
~1/ {7\ '-./ - j' 'L/,'
~L .~ t I, {. t...../.. 'i. [;t'L /,~ 7
Authorized Si nature
VENDOR COpy
CITY OF
ASHLAND
REQUISITION FORM
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: 01/11/07
Required Date of Delivery/Service:
Vendor Name:
Address:
City, State, Zip:
Phone:
Fax Number
Deliver Location
PRO-SAFE FIRE TRAINING SYSTEMS
940 WINSTON CHURCHILL BLVD.
OAKVILLE, ONTARIO CANADA L6J 7X5
(705) 342-5990
(70~)) 342-5991
ASHLAND,OREGON,USA
SOLICITATION PROCESS
Small Procurement [] Sole Source XX Invitation to Bid I
[] Less than $5,000 [] Written findings attached (Copies on file)
[] Quotes (Not required)
Cooperative Procurement [] Request for Proposal
[] State of ORJWA contract (Copies on file)
Intermediate Procurement [] Other government agency contract [J Special! Exempt
[] (3) Written Quotes [] Copy of contract attached [] Written findings attached
(Copies attached) [J EmerQency
[] Contract # [J Written findings attached
Description of SERVICES
Total Cost
53' MOBILE LIVE FIRE TRAINING UNIT
AS PER CITY OF ASHLAND BID RESPONSE NO. 2006-106
$390,000.00
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
TOTAL COST
D Per attached QUOTE
Project Number ~ ~ ~..,., -'/ ./-~~ ".l " /' $
/ / C c
/'" ,':C "d:.r:: v
Account Number 11-G-&t..efFffl300tT--
. Items and services must be charged to the appropriate account numbers for the financ/a/s to reflect the actual expenditures accurately
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:
~~.. .
Supervisor/Dept. Head Signature: / (eee!. (. ~/ ~": -dA 'J'---
G FinancelProcedurelAPIFormslBurn Trailer f~equisition Form doc
Updated on 1/1112007