HomeMy WebLinkAbout2007-025 Contract - RVCOG
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Contract for PERSONAL SERVICES Less than $25,000
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: Rogue Valley Council of Govt's
CONTACT: Dick Converse
ADDRESS: PO Box 3275
TELEPHONE: 541-664-6674
FAX: 541-664-7927
DATE AGREEMENT PREPARED: 2/1/07
BEGINNING DATE: March 15,2007
COMPLETION DATE: June 30, 2007
COMPENSATION: $65/hr plus expenses (mileage, postage, copies, etc)
SERVICES TO BE PROVIDED: Current Planning assistance during employee absence (3 months)
ADDITIONAL TERMS: Max contract not to exceed $10,000
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise
specified, furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required
under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be
registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the
service by the completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences,
invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of
the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of
termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $16,936 or more, Consultant is required to comply with chapter 3.12 of the Ashland
Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor whc
performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where i
will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses,
claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death),
or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant
(including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this
contract). Consultant shall not be held responsible for any losses, expenses, claims, sub rogations, actions, costs, judgments, or other damages,
directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant
should City fail substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete
responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all
persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of
City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or
omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not
create any contractual relation between the assiqnee or subcontractor and City.
CONSUL TANI: CITY Ot- nJIIL/"'\"LJ.
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BY
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ACCOUNT # / <' C' 6 :; ;L 'i (" [ ,.. C ~/ (.( c'
(For City purposes only)
Federal 10# 13 - /) to / I VI)I::,
'Completed W9 form must be submitted with contract
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CITY OF
ASHLAND
20 E MAIN 8T.
ASHLAND, OR 97520
(541) 488-5300
2/16/2007
r~~i~1jl
VENDOR: 000506
RVCOG
POBOX 3275
CENTRAL POINT, OR 97502
SHIP TO: Ashland Planning Department
(541) 488-5305
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net 10 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept: COMMUNITY DEVELOPMENT
Contact: David Stalheim
Confirming? No
Current PlanninQassistance to assist
in coveraQe due to temporary staffinQ
shortaQe
10,000.00
Contract for Personal Services
Date of aQreement: 02/01/2007
BeQinninQ date: March 15, 2007
Completion date: June 3D, 2007
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND. OR 97520
'~roj~ct N> .
SUBTOTAL
TAX
FREIGHT
TOTAL
10 00.00
0.00
0.00
10,000.00
pi#-- ~ ~t7
Auth zed Signature 7 C/ )
VENDOR COpy
,
J~ ~
a Pu
CITY OF
ASHLAND
REQUISITION FORM
Date of Request: I ;( /17/0 7
Required Date of Delivery/Service: I:J /!cJ- /0 7
THIS REQUEST IS A:
o Change Order(existing PO # __)
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
Rogue Valley Council of Governments
POBox 3275
Central Point, OR 97502
541-664-6674
541-664-7927
Dick Converse
SOLICITATION PROCESS
Small Procurement o Sole Source 0 Invitation to Bid
o Less than $5,000 o Written findings attached (Copies on file)
o Quotes (Optional) o Quote or Prooosal attached
Cooperative Procurement 0 Reauest for Proposal
o State of ORIWA contract (Copies on file)
Intennediate Procurement X Other government agency contract 0 Special I Exempt
o (3) Written Quotes 0 Copy of contract attached 0 Written lindings attached
(Copies attached) 0 Quote or Prooosal attached
0 Contract # 0 Emerqency
0 Written findings attached
0 Quote or Prooosal attached
Description of SERVICES
Current planning assistance to assist in coverage due to temporary staffing shortage
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _ _ _ _ _ _ . _ _ ._
o Per attached QUOTE
Account Number 110.09.27.00.604100
. Items and seNices must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:
~.A..-
~
SupervisorlDept. Head Signature: I'~'
G: Finance\ProcedureIAPlFormsIRVCOG_2007 Jequisition
Updated on: 2/13/2007