HomeMy WebLinkAbout2007-026 Contract - Carollo Engineers
CONTRACT
Contractor services contract made on the date specified below in Recital A between the City
and Contractor as follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Contractor: CAROLLO ENGINEERS
City Hall Address: 4380 SW MACADAM AVENUE STE 350
20 E. Main St. PORTLAND OR 97239-6406
Ashland, Oregon 97520 Telephone: 503/227 -1885
(541) 488-6002 FAX: 503/227 -17 4 7
FAX: (541)488-5311
Date of this agreement: ~ B: RFP date: September 15, 2006
November 3, 2006 Proposal date: October 16, 2006
,.-r 3.2. Contractling officer: PAULA C. BROWN, PE
~ 2.4. Project: ENGINEERING SERVICES RELATING TO THE CITY'S WATER DISTRIBUTION
MODEL
,.-r 7.1. Contractor's representative: ROBERT EIMST AD, PE
~ 9.3. Maximum contract amount: NTE $35,000.00
B. On the date noted above, City issued a request for proposals (RFP) for work needed by City
for the project described above. Contractor submitted a proposal in response to the RFP on the
date noted above.
C. After reviewing Contractor's proposal and proposals submitted by other offerors, City
selected Contractor to provide the services covered by the RFP.
City and Contractor agree as follows:
1. Relationship of Contract Documents: In response to the RFP, Contractor submitted a
proposal which included a scope of services attached as Exhibit A. Except as provided in
paragraph 1.1, in the event of any inconsistencies in the terms of this contract, the RFP or the
Contractor's proposal, this contract shall take precedence over the RFP which shall take
precedence over the proposal.
1 .1. Exceptions: none
2. Relationship between City and Contractor: Contractor accepts the relationship of trust and
confidence established between Contractor and City by this contract. Contractor covenants with
the City to perfOlrm services and duties in conformance to and consistent with the standards
generally recognized as being employed by professionals of Contractor's caliber in the locality
of the project. Contractor further covenants to cooperate with City, City's representatives,
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contractors, and other interested parties in furthering the interests of City with respect to the
project.
3. Definitions: Generally words, terms and phrases used in this contract shall have the meaning
ascribed to them in the construction industry, unless the context clearly indicates otherwise. As
used in this contract:
3.1. "City" means the City of Ashland, Oregon.
3.2. "Contracting officer" means the person specified in Recital A above or that person's
designee.
3.3. "Project" means the project described in Recital A.
3.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions,
reports, and other services and products which Contractor is required to provide under this
contract.
4. Term: The term of this contract shall commence on the date specified in Recital A above and
end on completion of all services required by this contract unless sooner terminated as provided
in this contract. The term may be extended by mutual agreement of the parties for no more than
three years.
5. Authoritv of Contractinq Officer: The contracting officer shall have the authority to act on
behalf of City in the administration and interpretation of this contract. The contracting officer
shall have complete authority to authorize services, transmit instructions, receive information,
interpret and define City's policies and make other decisions with respect to Contractor's
services.
6. Services: Contractor shall provide services to City that are described in the RFP and the
proposal.
6.1. In connection with the services described in the RFP, Contractor shall:
6.1.1. Consult appropriate representatives of City to clarify and define
City's requirements relative to the services.
6.1.2. Review available data relative to the services.
6.1.3. Identify data which is not available and is needed to fulfill the
services, and act as City's representative in obtaining such data.
6.1.4. Prepare monthly progress reports to the contracting Officer on the
status of services.
6.2. Contractor shall commence performance of services within five days after receiving
written authorization from the contracting officer for work described in the RFP. Contractor shall
perform the services as expeditiously as is consistent with professional skill and care and the
orderly progress of the project. Upon request of City, Contractor shall submit for City's approval,
a schedule for the performance of work elements described in the RFP. Each schedule shall
include allowance for periods of time required for City's review and approval of Contractor's
services. Each schedule, approved by City, shall become a part of this contract.
6.3. Contractor shall perform the services as an independent contractor in accordance
with generally accepted standards in Contractor's profession. Contractor shall be responsible for
the professional quality, technical accuracy and the coordination of all services performed by
Contractor. Contractor shall, without additional compensation, correct or revise any error or
deficiencies in the services that are caused by Contractor's negligence. City's review, approval,
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acceptance of, or payment for, any of the services shall not be construed to waive any of City's
rights under this contract or of any cause of action arising out of Contractor's services. In the
event of any breach of this contract by Contractor or negligent performance of any of the
services, City's cause of action against Contractor shall not be deemed to accrue until City
discovers such breach or negligence, or should have, with reasonable diligence, discovered
such breach or negligence. The preceding sentence shall not be construed, however, to allow
City to prosecute an action against Contractor beyond the maximum time limitation provided by
Oregon law.
7. Assiqnment of Contractor's Personnel:
7.1. The services covered by this contract shall be rendered by, or under the supervision
of the person specified in Recital A above, who shall act as Contractor's representative in all
communications and transactions with City.
7.2. Contlractor will endeavor to honor reasonable specific requests of City with regard to
assignment of Contractor's employees to perform services if the requests are consistent with
sound business and professional practices.
8. Responsibilities of City:
8.1. City will cooperate fully with Contractor to achieve the objectives of this contract.
8.2. City will provide information, documents, materials and services that are within the
possession or control of City and are required by Contractor for performance of the services.
8.3. City will arrange for access to, and make all provisions for Contractor to enter upon,
public and private property as required for Contractor to perform the services.
8.4. City will provide all permits necessary for completion of the project.
8.5. The contracting officer will act as liaison between City, Contractor, public agencies,
and others involved in the project.
9. Payment:
9.1. City shall pay Contractor for services and reimburse Contractor for expenses
incurred by Contractor in performance of services in accordance with a payment schedule to be
submitted by Contractor and accepted by City. No reimbursement will be made for expenses
that are not specifically itemized in this payment schedule without prior approval by the
contracting officer.
9.2. Contractor shall submit monthly invoices to City for Contractor's services within ten
days after the end of the month covered by the invoice.
9.3. Totall payments under this contract or any amendments shall not exceed the sum
specified in Recital A above.
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10. Compliance with Law:
10.1. This contract will be governed by and construed in accordance with laws of the
State of Oregon. Contractor shall promptly observe and comply with all present and future laws,
orders, regulations, rules and ordinances of federal, state, City and city governments with
respect to the services including, but not limited to, provisions of ORS 279C.505, 279C.515,
279C.520, and 279C.530.
10.2. Pursuant to ORS 279C.520(2) any person employed by Contractor who performs
work under this contract shall be paid at least time and a half pay for all overtime in excess of
40 hours in anyone week, except for persons who are excluded or exempt from overtime pay
under ORS 653.010 to 653.261 or under 29 U.S.C. Sections 201 to 209.
10.3. Contractor is a "subject employer" as defined in ORS 656.005 and shall comply
with ORS 656.017. Prior to commencing any work, Contractor shall certify to City that
Contractor has workers' compensation coverage required by ORS Chapter 656. If Contractor is
a carrier insured employer, Contractor shall provide City with a certificate of insurance. If
Contractor is a self-insured employer, Contractor shall provide City with a certification from the
Oregon Department of Insurance and Finance as evidence of Contractor's status.
10.4. If the amount of this contract is $16,936 or more, Contractor is required to comply
with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this
chapter, to all employees performing work under this contract and to any subcontractor who
performs 50% or more of the service work under this contract. Contractor is also required to
post the attached notice predominantly in areas where it will be seen by all employees.
11. Ownership of Documents: All documents prepared by Contractor pursuant to this contract
shall be the property of City. To the extent permitted by law, City shall, within the limits of the
Oregon Tort Claims Act, defend, indemnify and hold harmless Contractor, its Contractors,
agents and employees against all damages, claims, expenses and losses arising out of any
reuse of plans, specifications and other documents prepared by Contractor without prior written
authorization of Contractor.
12. Records:
12.1. Contractor shall develop and maintain complete books of account and other
records on the services which are adequate for evaluating Contractor's performance. Contractor
shall maintain records in such a manner as to provide a clear distinction between the
expenditures and revenues related to the project and the expenditures and revenues related to
Contractor's other business.
12.2. Contractor's books and records shall be made available for inspection by City at
reasonable times, to verify Contractor's compliance with this contract. City shall have the right to
request an audit of Contractor's books and records by a certified public accountant retained by
City.
13. Indemnification: Contractor shall defend, indemnify and save City, its officers, agents, and
employees harmless from any and all claims, actions, costs, judgments, damages or other
expenses resulting from injury to any person (including injury resulting in death,) or damage to
property (including loss or destruction), of whatsoever nature arising out of or incident to the
negligent performance of this contract by Contractor (including but not limited to, the negligent
acts or omissions of Contractor's employees, agents, and others designated by Contractor to
perform work or services attendant to this contract). Contractor shall not be held responsible for
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any claims, actions, costs, judgments, damages or other expenses, directly and proximately
caused by the negligence of City.
14. Insurance:
14.1. Contractor shall, at its own expense, at all times during the term of this contract,
maintain in force:
14.1.1. A comprehensive general liability policy including coverage for
contractual liability for obligations assumed under this contract, blanket
contractual liability, products and completed operations and owner's and
contractor's protective insurance;
14.1.2. A comprehensive automobile liability policy including owned and
non-owned automobiles.
14.2. The coverage under each liability insurance policy shall be equal to or greater than
the limits for claims made under the Oregon Tort Claims Act with minimum coverage of
$500,000 per occurrence (combined single limit for bodily injury and property damage claims) or
$500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage.
14.3. Liability coverage shall be provided on an "occurrence" basis. "Claims made"
coverage will not be acceptable, except for the coverage required by subsection 14.2.
14.4. Certificates of insurance acceptable to the City shall be filed with City prior to the
commencement of any work by Contractor. Each certificate shall state that coverage afforded
under the policy cannot be cancelled or reduced in coverage cannot be made until at least 30
days prior written notice has been given to City. A certificate which states merely that the
issuing company "will endeavor to mail" written notice is unacceptable.
15. Default:
15.1. There shall be a default under this contract if either party fails to perform any act or
obligation required by this contract within ten days after the other party gives written notice
specifying the nature of the breach with reasonable particularity. If the breach specified in the
notice is of such a nature that it cannot be completely cured within the ten day period, no default
shall occur if the party receiving the notice begins performance of the act or obligation within the
ten day period and thereafter proceeds with reasonable diligence and in good faith to effect the
remedy as soon as practicable.
15.2. Notwithstanding subsection 15.1, either party may declare a default by written
notice to the other party, without allowing an opportunity to cure, if the other party repeatedly
breaches the terms of this contract.
15.3. If a default occurs, the party injured by the default may elect to terminate this
contract and pursue any equitable or legal rights and remedies available under Oregon law. All
remedies shall be cumulative.
15.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the
State of Oregon for Jackson County.
16. Termination without Cause:
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16.1. In addition to the right to terminate this contract under subsection 15.3, City may
terminate by giving Contractor written notice sixty days prior to the termination date.
16.2. In addition to the right to terminate this contract under subsection 15.3, Contractor
may complete such analyses and records as may be necessary to place its files in order and,
where considered necessary to protect its professional reputation, to complete a report on the
services performed to date of termination.
16.3. If City terminates the contract under subsection 16.2, Contractor shall be paid for
all fees earned and costs incurred prior to the termination date. Contractor shall not be entitled
to compensated for lost profits.
17. Notices: Any notice required to be given under this contract or any notice required to be
given by law shall be in writing and may be given by personal delivery or by registered or
certified mail, or by any other manner prescribed by law.
17.1. Notices to City shall be addressed to the contracting officer at the address
provided for the City in Recital A above.
17.2. Notices to Contractor shall be addressed to the Contractor's representative at the
address provided for the Contractor in Recital A above.
18. Assiqnment: City and Contractor and the respective successors, administrators, assigns
and legal representatives of each are bound by this contract to the other party and to the
partners, successors, administrators, assigns and legal representatives of the other party.
Contractor shall not assign or subcontract Contractor's rights or obligations under this contract
without prior written consent of City. Except as stated in this section, nothing in this contract
shall be construed to give any rights or benefits to anyone other than City and Contractor.
19. Modification: No modification of this contract shall be valid unless in writing and signed by
the parties.
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ENGINEERINC; SERVICES relating to the City s
Water Distribution Model
October 2006
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carOLLO
enGlrleers
October 13, 2006
Ms. Paula Brown, Public Works Director
City of Ashland - Engineering Office
20 East Main Street
Ashland, OR 97520
Request For Proposal:
Engineering Services Related to the City's Water Distribution Model
Dear Paula:
!F
The City wishes to retain a consultant for on-call services to update and refine the existing hydraulic model,
and to further assist the City staff in evaluating potential water system improvements. While other firms may
have the skills necessary for this project, we believe the Carollo team is the best choice for several reasons:
· A Comprehensive Approach. We believe that by evaluating potential improvements within the context
of overall system operations, it is possible to identify solutions that minimize costs by producing multiple
system benefits. We will draw on our operations experience and knowledge of the City's system to develop
innovative soliutions to maximize the effectiveness of existing assets and "rightsize" recommended system
improvements.
· Responsiveness. We recognize that Ashland expects a high level of service from their consultants. Our
project team includes Bob Eimstad and Laura Dutt. Bob has a proven track record of delivering high
quality engineering service to the City of Ashland over the last 10 years. Laura made the City's model
work and knows the capabilities and limitations of the existing model better than anyone else. This
previous experience with the City and the City's model will allow our team to come up to speed quickly on
this assignment and an ability to provide timely responses to future work task requests.
· Ability to Work as an Extension of City Staff. The entire Carollo team is committed to working as an
extension of City staff. This includes a comprehensive workshop to identify areas of concerns and fully
develop a range of scenarios to be evaluated. In addition, our team is prepared to provide training to City
staff on use o!f the model to allow them to readily evaluate practical situations and improvement scenarios.
· Experience that Provides Value. Our project team knows your model and the City's needs and
expectations !for these services and have tailored our level of effort accordingly. We have developed a level
of effort that is based upon this detailed understanding of the services you have requested. It is our belief
that no other firm can provide you with the competent modeling expertise, commitment to service, and
high value services than that offered by Carollo.
We trust that our proposal demonstrates the understanding, experience, and qualifications needed to successful
complete the project. Please don't hesitate to call Mark Knudson or me with any questions regarding our team,
experience, and project approach.
Very truly yours,
CAROLLO ENGINEERS, P.C.
4?i:u
Partner
V:\Qient89\Ashland\Prop\ WarerModeling\Indd\Letter.indd
4380 SOUTHWEST MACADAM AVENUE, SUITE 350. PORTLAND, OREGON 97239-6406. (503) 227-1885 . FAX (503) 227-1747
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Understanding of Requested Services
Projed Understanding
The City of Ashland is planning and implementing
a number of projects to improve the reliability and
efficiency of their water system, including upgrades
to the water treatment plant, planning for new
reservoirs, and distribution system upgrades to meet
the increasing demands of the City. In support of these
improvements, the City wishes to retain a consultant
to provide on-call services to update and calibrate its
existing hydraulic model, which can then be used by
both the consultant and City staff to evaluate further
capital and operational system improvements.
We understand that as a flexible, on-call services
agreement, specific projects will be assigned by the
City as Written Work Tasks (WWT), with the final
$cope and budget of each assignment established on
,.. a,. not to exceed basis prior to the start of work on
',metask. We further understand the City wishes to
, complete the initial 'VVWT, including the following
goals:
~ Update and refine calibration of the City's current
model, developed by Carollo in 2002.
'~ Evaluate low-cost capital and operational
improvements to improve performance of the
existing system and to meet future demands and fire
flow requirements.
~ Provide training for City staff on use of the model
to evaluate future minor improvements.
Evaluate impacts of the two potential new
reservoirs on system operation and performance.
'J)evelop an Initial Distribution System Evaluation
'(lOSE) plan to meet requirements of the Stage 1
Disinfectants and Disinfection By-Products (D/
DBP) Rule.
Our proposal presents the proposed scope of work,
project team, schedule, and budget for these services.
The scope of future WWTs will be developed, as
~equested, based on specific requirements of the City.
Scope of Work
The following is a brief description of the scope of
work for the initial WWT. The level of effort and
budget are based upon our current understanding
of City expectations and our experience completing
similar services for Ashland and other clients. If
Carollo is selected, we will work with the City to
develQp a detailed scope and budget tailored to fully
address the City's modeling needs.
Task 1 - Model Update and Calibration. We will
update the model to reflect system improvements and
operational changes that have been implemented since
2002. The model outputs will be compared to available
SCADA and fire flow data to determine whether
additional calibration is necessary. If necessary, we will
oversee collection of additional data, such as hydrant
flow tests, and refine the model calibration as needed.
The results of this task will be summarized in draft and
final versions of Technical Memorandum 1.
Our modeling expertise and knowledge of the City's system
will lead to a model that accurately reflects the City's
~'1stem and is easy to use and update.
Task 2 - Evaluation of System Looping. We will
meet with City staff to brainstorm ideas for system
improvements. We will focus on identifying opportunities
for pipe looping and main extensions that may preclude
the need for large projects, such as significant pipeline
upsizing. We propose that the discussion not be limited to
just looping, but to also consider other low-cost solutions
such as operational changes and changes in pressure
boundaries. Up to six scenarios will be evaluated using
the hydraulic model and recommended improvements
will be summarized in draft and final versions of Technical
Memorandum 2.
Based on Carollo's experience delivering master plans for
over 100 municipal clients, we will develop creative
solutions to improve the City's distribution system while
minimizing capital and operational costs.
Task 3 - Additional Modeling and Staff Training. As
part of the brainstorming session conducted as part
of Task 2, we will identify several additional potential
improvements such as main upgrades and main
extensions to provide increased fire flow and correct
known system deficiencies. Up to five potential system
improvements, in addition to those identified in Task
2, will be evaluated using the hydraulic model and
recommended improvements will be summarized in
Technical Memorandum 2.
We will also conduct a one-day training session with
City staff on use of the hydraulic model for simple and
practical applications. This will likely include use of
the model to evaluate: fire flow capacity at a specific
location; available capacity to serve a new development;
or optimizing water delivery during a pipeline shutdown.
Our team's experience in successfully providing hydraulic
model training will lead to a training session that is both
easy to understand and practical in meeting future needs.
Task 4 - Evaluation of Terrace Street Pump Station
and Loop Road Reservoir. Working with City staff, we
will develop a range of scenarios for evaluating use of
the pump station with and without the proposed new
reservoir, including at least two reservoir capacities, and
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possible intertie to the Ivy Lane / South Mountain
pressure zone. Up to four scenarios will be evaluated
using the hydraulic model and recommended
improvements will be summarized Technical
Memorandum 2.
Our knowledge of Ashland's water system and its
hydraulic model will allow us to "rightsize" recommended
system imlYrovements.
Task 5 - Evaluation of Reservoir Operation. Working
with City staff, we will identify a range of scenarios
for possible changes to reservoir operations, including
use of control values, operating strategies, potential
addition of a new reservoir at the Crowson overflow
level, and two pipe sizes for inlet/outlet piping. We will
use the hydraulic model to evaluate up to four scenarios
for improvements to distribution system storage.
.Recommended improvements will be summarized in
uraft and final versions of Technical Memorandum 3.
Our comprehensive approach of considering caPital
improvements and operational adjustments will lead to
efficient solutions that meet the City's current and future
requirements .
Task 6 - Initial Distribution System Evaluation. We
:atl.ticipate the City will be best served by using the
.... ... "Standard Monitoring Plan" approach to satisfy the
'~c:~Y,.,.. r~qi.Iirements of the lOSE. We will quickly confirm
~..;"}"'i~~.piis assumption and then use the model to identify the
. .;'~'. water age throughout the distribution system. Water
;,lj,.ag~and existing water quality data will be evaluated
'gff,c?(9lgentify recommended sampling locations and a
;;"'pling schedule based on EPA requirements for
OIDBP rule. Carollo will prepare the required
ormation for submission by the City, including
'~p<>rting documentation, in draft and final versions of
Technical Memorandum 4.
Qur team has recently completed IDSE plans for three
~unicipal clients; the firstof which has already been
accepted by ithe USEPA with no changes.
The costs and duratiions for the above tasks are
$uinnlarized in the following table. Detailed costs,
.ihcluding hourly breakdowns and billing rates, are
provided in the Cost of Services in the attached
envelope.
Task Cost Time to Complete
Task 1
3 weeks following
notice to proceed
$5,734
V:\Client 89\AshlandlProposals\WaterD istMode~INDD\Proposal.indd
Firm's Capabilities and Proiect Team
Firm's Capabilities
Carollo has completed water master plans for more
than 100 municipal clients serving populations from
5,000 to over 1 million. We have been a leader in
the development of workable, user-friendly computer
simulation models, including the extraction of necessary
spatial and database information from GIS. Sample
projects within the past 3 years include:
Tualatin Valley Water District - Water Supply
Improvements Project. This project includes planning
of long-term supply improvements for TVWD, including
preliminary engineering of a new 20-mile long 66"
diameter pipeline and two new 20 MG reservoirs.
Project tasks included the update and calibration of the
District's existing model in H20Map and preparation of
the District's IDSE Plan, which has been submitted and
already approved by EPA with no changes.
Team members: Mark Knudson - Project Manager; Nicki
Pozos - lOSE Plan
Reference: Stu Davis, 503-848-3025
City of Ashland - Long-Range Water Master Plan and
Other Water Planning Assistance. Carollo completed
a comprehensive water master plan for the City of
Ashland, Oregon which explored options to address
limitations in Ashland's water supply and recommended
a course of action to meet the needs of the community.
Key project issues included identifying emergency
scenarios and goals, evaluating water conservation
measures, addressing water rights and jurisdictional
issues, assessing reclamation and reuse benefits, and
evaluating funding options.
Carollo has also assisted the City with improvement
of the City's water distribution system model and
operational recommendations to allow the City to put a
new cover on Crowson Reservoir.
'leam members: Bob Eimstad - Partner in Charge; Laura
Dutt - Hydraulic Modeling
Reference: Paula Brown, 541-552-2411
City of Palo Alto - Water Wells, Regional Storage and
Distribution System Study. The purpose of this study
was to develop recommendations to improve Palo Alto's
water wells, reservoir storage, and distribution system.
Major project tasks included an update and calibration
of the hydraulic model, evaluation of storage needs,
and development of an operations and monitoring
plan to address conversion to chloramines. Carollo is
continuing to help Palo Alto design and implement the
improvement projects, including five pump stations,
three existing wells, and four existing reservoirs. Carollo
also recently completed an IDSE Plan for the City, using
the City's hydraulic model.
Team members: Nicki Pozos - Project Engineer, 1DSE plan
Reference: John Reinert, 650-496-6967
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Work Quality and Cost Control
Carollo has a commitment to quality. Our Quality
Management Program is based on the concept of
continually improving quality by identifying and
correcting problems so that they do not reoccur,
identifying and eliminating inefficiency and waste,
reducing variability, and increasing performance. We
realize that project success is as dependent on cost
management as it is on technical quality. Carollo
has an excellent track record in completing studies,
facility plans, and design work within budget. Of more
importance to our clients is our ability to prepare
realistic construction cost estimates, using our database
of past projects as well as the up-to-date knowledge of
Our Chief Estimator.
The best indicator of our success in meeting our clients'
needs is the strong working relationships we have
maintained with our clients. Carollo has worked with
some clients for more than 70 years - a clear indication
of the quality of our work, and our ability to control
costs and meet schedules.
Proied Team
We are ready to meet the City's needs with a team that
is familiar with the City's system and has expertise in
water system modeling, planning, design, construction
and operation. Our core team is all located within the
Portland office and is prepared to meet the City's needs
Over the duration of the project.
Key project team members include:
Bob Eimstad, P.E. ~ Partner in Charge. Bob has served
~PIC for 9 projects for the City of Ashland over the
j"ast 10 years, including the Long-Range Water Master
Plap. The project will benefit from his familiarity with
the City and the walter system. He will take a direct
role, reviewing all deliverables and contributing to
development of system improvement concepts.
Mark Knudson, P.E:. ~ Project Manager. Mark has
over 25 years of experience in water system operations
and management. As Director of Operations and
Maintenance for the Portland Water Bureau, he was
responsible for system analysis and operation of over
2,000 miles of distribution pipelines and 70 reservoirs
and tanks. Mark takes a practical and hands-on
approach to project management and will be directly
involved in all aspects of the project.
Nicki Pozos, Ph.D., P.E. ~ Project Engineer. Nicki
has 6 years of experience evaluating water distribution
systems. Her work has encompassed hydraulic
modeling in H20Net, hydraulic model training, master
planning, and development of lOSE plans. Nicki will
be responsible for overseeing the modeling tasks, and
developing the lOSE materials.
V\Clienl 89\Ashland\Proposals\WalerDistMode~INDD\Proposal. indd
Laura Dutt, P.E. ~ Hydraulic Modeling. Laura has
developed and operated hydraulic models in H20Net
and H20Map software for numerous municipal clients,
including the City of Ashland. She will be responsible
for updating the City's hydraulic model, using the model
to evaluate scenarios as part of Tasks 2 through 6, and
developing and delivering the model training.
Resources
The work for your project will be managed from
Carollo's Portland office. Your project will be locally
supported by the 23 employees in this office. The
Portland office is also supported by two other nearby
offices in Seattle and Boise, which offer another 50
professionals. This service can be efficiently provided
through our wide area network and video conference
system that links our national staff of over 730
registered engineers, technical staff, and support staff.
These resources include over a dozen individuals with
H20Net modeling capabilities. Carollo currently has
10 H20Net I H20Map software licenses. Though we
anticipate all modeling needs will be met within our
project team, these additional resources are available if
needed.
Response Time
At Carollo Engineers, our mission statement succinctly
captures our approach to working with the City of
Ashland on this project; we are "Dedicated to creative,
responsive, quality solutions to those we serve."
The Carollo team includes members who have
significant experience in the evaluation of Ashland's
distribution system. This allows our team to come up
to speed quickly, with minimal delays in overcoming a
"learning curve" or understanding how the water system
or model works. In addition, our project team members
have extensive experience in their individual areas of
specialization, allowing them to know what questions to
ask and avoiding any false starts.
As a on-call service agreement, we recognize the
responsiveness and flexibility are essential; therefore,
we commit to providing the City with a proposed scope,
schedule and budget for each subsequent work request
or WWT within 3 working days following our receipt of
the City's request. Meeting the City's needs is of high
priority for all project team members. It is our policy
to return phone calls and emails within 24 hours of
receiving them.
Cost of Services
Cost of Services information is included in the attached
sealed envelope.
~ ~,Hr:-~.!-.!-r~
1
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a living wage.
~-,
Employees must be paid a
living wage:
~per hour effective June 30, 2006
(Increases annually every June 30 by the
Consumer Price Index)
~ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $16,936 or more.
~ For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or
portion of business of their
employer, if the employer has
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of $16,936.
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
~ In calculating the living wage,
employers may add the value
of health care, retirement,
401 K and IRS eligible
cafeteria plans (including
childcare) benefits to the
amount of wages received by
the employee.
~ Note: "Employee" does not
include temporary or part-time
employees hired for less than
1040 hours in any twelve-
month period. For more
details on applicability of this
policy, please see Ashland
Municipal Code Section
3.12.020.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to EmploYE!rs: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLAND
PRODUCER
Brown & Brown Insurance of AZ
2800 N. Central Ave., #1600
P.O. Box 2800
Phoenix AZ 85002-2800
Phone: 602-277-6672
OP 10 l,J DATE (MM/DDfYYYY)
CAROL 1 0'1 01/11/07
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
~U~Cl.ONLY . EA ACc.i[)ENT t $
I' OTHER THAN EA ACC 1 $
AUTO ONL Y AGG $
I EACH OCCURRENCE $ 1000000
I AGGREGATE $ 1000000
~x~~~s of'
I' Automobil
Work Corn
i X T~RY ~I~WS
IE L ~;~~-;~~~OENT $ 1000000
r:~ ::::::: :~~~~~~~~EI : ~ ~ ~ ~6'~~ -
AC08D~
CERTIFICATE OF LIABILITY INSURANCE
I
_ .. ! INSURERS AFF<::>H.DING <::OVERAGE
INSURED
i INSURER A
I .
: INSURER B'
IINSU~~C
IINSU~ERD .
i INSURE'R E
Farmingto~_Casu~~ty Co.
Tr~~_~_lers Pro_~Lc:_~_S of ~~_~_Cd
Charter Oak Fire
Carollo Engineers P.C.
Risk Management Office
3033 N 44Eh Street, #101
Phoenix AZ 85018
Grea t Amer ~can Insurance Co_
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
~R rfs~] TYPE OF INSURANCE POLICY NUMBER LIMITS
A
GENERAL LIABILITY
I XC j :C,:OMMERCIAL GENERAL L. I,ABILlTY
_ 'J CLAIMS MADE IX] OCCUR
[ Contractual Lia? I
; I
I ~~~'L AGGRE'G~-:;:-~~I~IT APP~I~S PER
~UT:~~::E LlABI~~T I LOCl,
~ ANY AUTO
I ALL OWNED AUTOS
I SCHEDULED AUTOS
I
I X j HIRED AUTOS
X I NON.OWNED AUTOS
i
I
I
630188B39406
12/31/07
I EACH OCCURRENCE
~OAMl\GETO RENTED
PREMISE.,SIEa occurence)
MED EXP (Anyone person)
-- -----
I PERSON~.! ADV INJI~~Y
GENERAL AGGREGATE
r--------
PRODUCTS COMF'IOP AGG
EXCLUDING PROF
(SEPERATE POL)
!
LIAB
i
I
I
I
A
B
12/31/07
COMBINED SINGLE LIMIT
(Ea aCCident)
810995K500806
PLCAP995K500806
12/31/06
BODILY INJURY
(Per person)
BODILY INJURY
(Per aCCident)
PROPERTY DAMAGE
(Per accident)
i GARAGE LIABILITY
I--
f
ANY AUTO
C
I EXCESS/UMBRELLA LIABILITY
IX:] OCCUR IJ CLAIMS MADE
l
12/31/07
TUU5595799
12/31/06
I DEDUCTIBLE
X ,RETENTION
A
D
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
:JFFICER/MEMBER EXCLUDED?
I !f yes, Gescrib~ und.:;;~
SPECIAL PROVISICNS below
OTHER
FARMINGTON (CALIFORNIA)
I
~
I
I 12/31/06
I
12/31/07
$10000
PACRUB995K342106
ADDITIONAL INSURED DOES
NOT APPLY TO WORK COMP
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
*Except for 10 Days for Non-Payment of Premium; Except for the Workers
Compensation coverage.
Re: TAP Water Line Extension Project. Carollo Job No.: 6891A.00. The City of
Ashland is named as an Additional Insured as respects General Liability per
form CGD251 (1/03)
CERTIFICATE HOLDER
CANCELLATION
.
NAIC#
0532
25615
0255
.-
-.
$ 1000000
$ 500000
$ 20000
$ 1000000
$10000000
$ 2000000
$ 1000000
DATE THEREOF, THE ISSUING INSURER WILL
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATlO
CITYAS1
City of Ashland
City Hall
Attn: Paula C. Brown
20 E. Main Street
Ashland OR 97520
ACORD 25 (2001/08)
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, -
'1'--
MMAIL 30* DAYS WRITTEN
--
,,--
-
'l'
@ ACORD CORPORATION 1988
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or ne~latively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
Cat'ollo Engineers, P.c.
Polic)' No.: 6300188839406
Effective: 12131106 to 12/31107
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY
BLANKET ADDITIONAL INSURED
(CONTRACTORS)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
COMMERCIAL GENERAL LIABILITY - CONTRACTORS COVERAGE PART
1. WHO IS AN INSURED - (Section II) is amended
to include any person or organization you are re-
quired to include as an additional insured on this
policy by a written contract or written agreement
in effect during this policy period and signed and
executed by you prior to the loss for which cover-
age is sought. The person or organization does
not qualify as an addltronalmsured with respect to
the independent acts or omissions of such person
or organization. The person or organization is
only an additional insured with respect to liability
caused by "your work" for that additional insured.
2. The insurance provided to the additional insured
is limited as follows:
a) In the event that the limits of liability stated In
the policy exceed the Iimils of liability required
by a written contract or written agreement in
effect during this policy period and signed and
executed by you pnor to the loss for which
coverage is sought, the insurance provided
by this endorsement shall be limited to the
limits of liability required by such contract or
agreement. This endorsement shall not in-
crease the limits stated in Section III - LIMITS
OF INSURANCE
b) The insurance provided to the additional in-
sured does not apply to "bodily injury", "prop-
erty damage", "personal injury" or "advertising
injury" arising out of an architect's, engineer's
or surveyor's rendering of or failure to render
any professional services induding:
I. The preparingl. approving or failing to.
prepare or approve maps, shop drawings,
opinions, reports, surveys, field orders,
change orders, or drawings and specifi-
cations; and
II. Supervisory Olf inspectian activities per-
formed as part af any related architectural
or engineering activities.
CG 02 51 01 03
c) This insurance daes not apply to. "badily in-
jury" ar "property damage" caused by "your
viOrk" included in the "products-completed
operations hazard" unless you are required to.
provide such coverage for the additional in-
sured by a written cantract or written agree-
ment in effect during this policy period and
signed and executed by yau prlar to the lass
for which coverage is saught and then anly
for the period of time required by such con-
tract or agreement and in no event beyond
the expiratian date of the policy.
d) This insurance does not apply to any person
or organization for whom you have procured
separate liability insurance while such insur-
ance is in effect, regardless of whether the
scope or limits of insurance in this policy ex-
ceed thase of such other insurance or
whether such other insurance is valid or col-
lectable.
3. Subpart (1 )(a) of the Pollution exclusion under
Paragraph 2., Exclusions of Badily Injury and
Property Damage Uability Coverage (Section I _
Coverages) does not apply to. you if the "bodily
injury" or "property damage" arises out af "your
work" performed on premises which are awned or
rented by the additional insured at the time "your
wark" is perfarmed.
4. Any coverage provided by this endorsement to an
additional insured shall be excess over any other
valid and collectible insurance available to the
addltianal insured whether primary, excess, can-
tingent ar on any ather basis.
5. As a candition af coverage, each additional
insured must
a.) Give us prompt written notice af any "occur-
rence" or offense which may result in a claim
and prompt written natice of "suit".
b.) Immediately forward all legal papers to us,
cooperate in the investigation or settlement of
Copyright, The Travelers Indemnity Company, 2003
Page 1 af 2
COMMERCIAL GENERAL LIABILITY
the claim or defense against the "suit," and
otherwise comply with policy conditions.
c.) Tender the defense and indemnity of any
claim or "suit" to any other insurer which also
insures against a loss we cover under this
endorsement. This. indudes, but is not limited
to, any insurer which has issued a policy of
insurance in which the additional insured
qualifies as an insured. For purposes of this
requirement, the tEmn "insures against" refers
Page 2 of 2
to any self-insurance and to any insurer which
issued a policy of insurance that may provide
coverage for the loss, regardless of whether
the additional insured has actually requested
that the insurer provide the additional insured
with a defense and/or indemnity under that
policy of insurance.
d.) Agree to make available any other insurance
that the additional insured has for a loss we
cover under this endorsement.
Copyright, The Travelers Indemnity Company, 2003
CG 02 51 01 03
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Page 1 / 1
...'t'l' '.,"
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
[~~~1
VENDOR: 000162
CAROLLO ENGINEERS, PC
3033 N. 44TH STFlEET STE. 101
PHOENIX, AZ 85018
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date: 1/20/2007
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? No
BLANKET PURCHASE ORDER
Water Distribution Model software
enQineerinQ IUPQrades, installation and
traininQ.
35,000.00
RFP
Date of aQrelsment: 11/03/2006
BeQinninQ date: 01/20/2007
Completion date: 01/09/2009
Insurance required/On file
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
'[ojec:;tN)"'c' iii.ln,,}
E 670.08.18.00.6041 0 2006~~5.1 00
E 670.08.18.00.60413 2006~~5.1 00
E 670.08.19.00.60410 20062'5.100
SUBTOTAL
TAX
FREIGHT
TOTAL
10 500.00
10 500.00
14 000.00
~~~~7
Authorized Signature
VENDOR COpy
CITY OF
ASHLAND
REQUISITION
No. PW - FY 2007
Department Public Works
Vendor CAROLLO ENGINEERS
4380 SW MACADAM A VB SIB 350
PORTLAND OR 97239.6406
Account No. 670.08.18.00604100
670.08.18.00.604130
670.08.19.00604100
Date January 24, 2007
Requested Delivery Date ASAP
Deliver To Pieter Smeenk
Via Paula Brown
300/0 (* Note: Please allow approximately two(2) weeks for delivery on items not
30% generally caned in stored. and approximately two (2) mooths 00 pnntingJobs.)
40%
Item No. Quantity Unit Description Use of Purchasin. Office Onl
Unit Price T olal Price PONo.
Water Distribution Model software engineering
upgrades, installation and training. $ 35,000.00
TOTAL $ 35,000.00
for Karl:
BID IRFP I EXEMPT: RFP
Contract Start Date: Jllnuary 20, ZOO?
Con1:l:a!?t Completi~. Date; January 1,2009
Insurance on ftle: t YES I NO
Proiect No; 200625.100
Job No.
Unit No.
1 hereby certify that the above Items are necessary for the operation
of this department and are budgeted
Issued By
Date
Received By
r.l'
G:\pub-wrkslengldepl-adminIENGINEERIPROJECT\2006\D6_25 Carollo Model Req 1 07.xls