HomeMy WebLinkAbout2007-042 Agreement - Ambulance Service
Penny Bergman
JACKSON COUNTY
Oregon
1005 E. Main Street
Medford, OR 97504
Phone: 541 774-7806
TTY' (541) 774-8138
Fax 541 774-7980
bergmapl@jacksoncounty org
www.jacksoncounty.org
February 6, 2007
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Martha Bennett
City of Ashland
20 East Main Street
Ashland, OR 97520
RE: Re-Assignment of Ambulance Service Area #3
Dear Martha:
Enclosed please find the completed agreement and its' ratification for the above named
service. If there are any questions or problems please don't hesitate to call upon either Gary
Stevens at 774-7829 or myself at 774-7806.
Sincerely,
(bn JU( rJi~,--
Penny Bergman
Enclosure(s): 2
RATIFICATION OF A RE-ASSIGNMENT OF AMBULANCE SERVICE AREA
AGREEMENT BETWEEN ASHLAND FIRE & RESCUE AND JACKSON COUNTY
FOR THE PERIOD BETWEEN JANUARY 1, 2005 AND DECEMBER 31,2010
The undersigned hereby ratifies the re-assignment of ambulance service area agreement,
attached as Exhibit A, pursuant to Jackson County Ordinance 208.17, Jackson County Local
Contract Review Board Rule Section 4 and ORS 291.049: "Ratification of public contract when
performance begun prior to contract approval; conditions; effects; rules. (1) If the parties to a public
contract perform under the contract before the contract is approved for legal sufficiency by the
Attorney General as required under ORS 291.047 and section 3, chapter 869, Oregon Laws 1997,
the agency may ratify the public contract if the Attorney General determines that the contract is
legally sufficient prior to ratification. As a condition for approval, the Attorney General may require
that the contract be amended as necessary to make the contract legally sufficient. (2) Upon approval
of the public contract for legal sufficiency and ratification of the public contract by a state agency
under this section, the public contract is effective and the state agency may make payments on the
ratified public contract even if the payments are for services rendered prior to ratification."
/'~~
..s;v-~ Jordan
County Admi/trato~.
Dated: I ~c:> 0 7
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Ratification
RE-ASSIGNMENT OF AMBULANCE SERVICE AREA #3
TO ASHLAND FIRE & RESCUE
This agreement is made between Jackson County, a political subdivision of the State of
Oregon, and the City of Ashland, referred to below as Ashland Fire & Rescue or Provider.
RECITALS:
1. This agreement is made pursuant to ORS 682.062 and Jackson County Ambulance
Service Area Plan and Ordinance, published in the Jackson County Codified Ordinances ("JCCO"),
Chapter 1075.
2. Pursuant to JCCO Chapter 1075, the Board of Commissioners awarded ambulance
service rights in ASA #3 to Ashland Fire & Rescue December 7, 2005.
3. Ashland Fire & Rescue, submitted a request for reassignment to provide ambulance
service within time frames established by the ASA plan.
4. No other applicant submitted an application to serve ASA #3. Pursuant to JCCO
Chapter 1075 on December 7, 2005, the Board of Commissioners held a public hearing and
approved Mercy Flights, Inc. reassignment to serve ASA #2, Board Order No. 584-05.
IT IS AGREED:
Ashland Fire & Rescue. is assigned the exclusive right to provide ambulance service in ASA
#3 under the Jackson County Ambulance Service Area and Ordinance, Jackson County Code
Chapter 1075, subject to the following conditions:
1. Provider will conform to the requirements of JCCO 1075 and its amendments.
2. All of the Conditions of Contract described in Exhibit A apply to this agreement.
Exhibit A is attached hereto and by this reference is incorporated herein in its entirety.
3. This assignment is effective and extends through midnight, December 31, 2010.
Renewal will be subject to the Jackson County ASA Plan and Ordinance, as then amended.
JACKSON COUNTY
~~
~ Y Jordan, County AdmInIstrator
I!SO(07
DATE:
APP~.ED;
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Idisti Hagey
Senior Assistant County C()lm~el
EXHIBIT A
CONDITIONS OF CONTRACT
1. Provider will maintain a record of response times for each call in each time zone of the
service area. Provider will prepare an "exception" report for each call that exceeds the
designated response time for the zone. The exception report will explain why the required
response time was exceeded and note what corrective measures, if any, have been
implemented. The exception reports will be submitted to the Director on a quarterly basis
or as requested by the Quality Assurance Committee.
2. Provider will be notified by a Public Safety Answering Point (PSAP), which shall dispatch
provider by direct dispatch or call relay. Provider's response time records shall be
compatible with records of the designated PSAP so that system response times can be traced.
3. Provider shall provide at least the minimum level of care required by Oregon law and the
Jackson County ASA plan. Provider shall provide Paramedic level of service (ALS) to
suburban and semi-rural areas, and all calls that are triaged as requiring ALS.
4. Provider will notify the Director immediately of any change in level of care provided.
Copies of all licenses and certificates for EMTs shall be provided annually to the Director
by March 1.
5. Current standing orders shall be provided in each unit. Each EMT shall review and sign off
on standing orders before practicing in the field.
6. Basic level of service (BLS) units shall be staffed with a minimum of one EMT-B and a
certified driver. All ALS providers shall staff ALS units with a minimum of one EMT -P and
one EMT-B. Providers shall maintain an in-house Quality Assurance program and peer
review program. Provider's EMTs shall remain current with continuing education
requirements.
7. Provider shall promptly submit to the Director all information requested by the Director or
the Quality Assurance Committee. Providers shall submit all complaints regarding patient
care to the Director.
8. Providers shall submit copies of revised mutual aid agreements immediately upon execution.
Providers shall not refuse to respond to an emergency call for service if an ambulance is
available for service. Provider shall not respond to a medical emergency located outside its
assigned service area unless the response is for supplemental assistance, mutual aid,
automatic aid, or in response to a request by the recognized dispatch center.
9. Provider shall remain in compliance with all applicable federal, state and local laws, as they
now exist or shall be amended. Provider shall equip and maintain all units as required by
law, includingORS 682.017 through 682.991 and OAR333-250-000 through 333-265-0100
as these sections may be amended. Provider shall equip each ambulance crew with hand-
held radios as required by 6.6 C ofthe plan. Maintenance histories for each vehicle shall be
submitted annually to the Director by March 1.
CONDITIONS OF CONTRACT
Exhibit A - Page 2 of 3
10. Provider shall comply with Section 7.4 of the ASA Plan regarding assignment, withdrawal
or subcontracting for service in an area.
11. Provider shall not raise the rates charged for services provided from those rates described in
the application for reassignment, without first obtaining the written consent ofthe Board of
Commissioners. If Provider requests an increase in rates, the Board of Commissioners shall
schedule a hearing on the proposed increase within sixty days of receipt of the request.
12. The Board of Commissioners have established a fee to recover the costs of administration
of the ASA plan. Providers shall remit the sums due within 30 days if the end of each
month. Failure to pay fees within 60 days after written notice to do so shall be considered
a material breach of this contract. All breaches of this contract shall be subject to the
revocation procedures of Section 5.8.J or Section 7 of this plan or both.
13. Provider may propose housekeeping amendments or minor changes to its service area by
submitting a written proposal before October 15th of each year this contract is in effect.
14. Provider shall provide and maintain during the term of this agreement Workers'
Compensation Insurance for all non-exempt workers, as required by ORS Ch. 656. Evidence
of current workers' compensation insurance shall be provided to the Director before
beginning service under this agreement.
15. Provider shall obtain and at all times keep in effect a comprehensive general liability
insurance policy, issued by a company authorized to transact business in Oregon, which shall
cover all of Provider' s activities provided pursuant to this agreement. The policy shall name
Jackson County as an additional insured and shall provide for 30 days written notice to the
Director prior to cancellation of the policy. Such liability shall provide limits of at least
$50,000 to any claimant for any number of claims for damage to or destruction of property
arising out of a single accident or occurrence, $200,000 for injury to anyone person, and
$500,000 for total injuries and/or damages arising out of a single accident or occurrence.
These limits shall not limit the indemnities set out below. Evidence of current
comprehensive general liability coverage in the stated amounts shall be provided to the
Director annually as part of the year end report. Provider shall not cancel the insurance
without 30 days prior written notice to the Director, at which time a new certificate of
insurance evidencing continuous coverage must be provided to the Director.
16. Provider shall defend, indemnify and save harmless Jackson County, its officers, agents and
employees from and against any and all claims, suits or actions, including attorney fees, of
whatsoever nature resulting or arising out of the activities of Provider, its agents,
subcontractors or employees, under this agreement.
17. Provider agrees to comply with all applicable requirements of federal and state civil rights
and rehabilitation statutes.
18. In cases oflitigation arising out of this agreement between Jackson County and Provider, the
prevailing party to the litigation shall be entitled to reasonable attorney fees at trial and upon
appeal.
CONDITIONS OF CONTRACT
Exhibit A - Page 3 of 3
19. Provider hereby certifies under penalty of perjury that to the best of Provider's knowledge,
Provider is not in violation of any Oregon tax laws in accordance with ORS 305.385.
20. Provider shall obtain and provide to the Director within 90 days new mutual aid agreements,
any new licenses for the vehicles, any new certificates of insurance, and other necessary
documents.