HomeMy WebLinkAbout2007-058 Contract - Portland Mack
CITY OF ASHLAND
CONTRACT FOR PURCHASE OF EQUIPMENT
Contract made this 21 st day of March
Northwest Volvo Trucks. Inc.
,2007, between the City of Ashland ("City") and
("Contractor").
City and Contractor agree:
1 . Contract Documents: This contract is made as a result of an Invitation to Bid issued by City
entitled "INVITATION TO BID" for 12-YARD DUMP TRUCKS - TWO EACH,
Bid No. #2007-101, Contractor was awarded the bid as the lowest responsible bidder on
03/21/2007 . In the event of any inconsistencies in the terms of this contract, the
contract documents defined in the invitation to bid and Contractor's bid, this contract shall take
precedence over the contract documents which shall take precedence over the bid.
2. Scope: Contractor shall produce and deliver the equipment described in the contract
documents within the time prescribed in the contract documents. The following exceptions, alter-
ations or modifications to the contract documents are incorporated into this contract:
3. Price and Payment: City shall pay Contractor the sum of $261.388.08 for the new
equipment.
TRUCK #1 -12-Yard Dump Truck eQuipped with SQuare box style bed
Amount for "new" equipment:
Amount in dollar form: $127,322.54
TRUCK #2 -12-Yard Dump Truck eQuipped with elliptical tub style bed
Amount for "new" equipment:
Amount in dollar form: $134,065.54
Delivery shall be
120
days after receipt of order.
CITY OF ASHLAND
BY ~;r:Z-- -- .~
Lee T;:berg
Finance Director
BY ,,:TE OFFICEU {/
Signature
j{IiTlreYl'-ll. ;YJllljfJrty
Print Name /
Title: vlu tee/Ot5NT
Fed I D # ct3. / / 'f 5- / ~ 8
REVIEWED AS.:LO CONTENT:
BY t;lt~-,,--
Department Head
Date 7-, /1-1.ffZ, (; rl
I
Coding 73 C (:iff> / v' c {i 7(: ?it; (': ()
Purchase Order ~:? /l~ 6
(for city use only)
PAGEl of I-CONTRACT
A request for a Purchase Order
REQUISITION FORM
CITY Of
ASHLAND
Date of Request:
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
Northwest Volvo Trucks Inc.
1110 East Vilas Rd.
Medford Or. 97502
Phone: (541) n0-6861 Fax: (541) 245-2531
Casey Jones
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Not required)
Sole Source
o Written findings attached
Invitation to Bid
(Copies on file)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
Cooperative Procurement
o State of ORIWA contract
o Other government agency contract
o Copy of contract attached
o Contract #
Reauest for ProDOsal
(Copies on file)
Special I ExemDt
o Written findings attached
o Emeraencv
o Written findings attached
Description of SERVICES
I 0 Per alIached PROPOSAL
-
Item # Quantity Unit
Description of MATERIALS
12 Yard Dump Truck equipped with square box style bed
Unit Price Total Cost
,?~
$127,322.54 $127 ~54
Truck 1 Ea.
Truck 2
Ea.
12 Yard Dump Truck equipped with elliptical tub style bed
$134,065.54
$134,065.54
Project Number ______ - ___
~
tJ 7 ,.f'~6
tJ 7.<1 ~ {- J
,
o Per attached QUOTE
Account Number 730.08.10.00.703000
"Items snd services must be charged to the appropriate sccount numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:;?f$ / ~ .
~ 1-VI
SupervisorlDept. Head Signature: I -
G: Finance\ProcedurelAP\Forms\07 Dump Trucks.doc
Updated on: 3/712007
CITY OF
ASHLAND
Memo
DATE:
TO:
FROM:
RE:
March 7, 2007
Paula Brown, Lee Tuneberg
Michael J. Morrison
12 Yard Dump Trucks
The lowest price bid that meets our specifications was received from Northwest Volvo
Trucks Inc. One dealer bid a lower price but the truck quoted did not meet our
specifications in 15 different areas. My recommendation is to purchase the units quoted
by Northwest Volvo Trucks Inc. The total for the two units came to $261,398.08. We
budgeted $260,000.00 but due to unanticipated cost increases attributed both to raw
materials and stricter emissions regulations, the purchase price is at current market value.
Maintenance Departme.nt
90 N. Mountain Ave.
Ashland, Oregon 97520
morrism@ashland.or.us
Tel: 541-488.6002
Fax: 541.552.2355
TTY: 800-735-2900
r~'
CITY RECORDER'S COpy
Page 1 / 1
~~,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
r-
-~~
3/21/2007
[..-. 0::8
-I
VENDOR: 006755
TEC EQUIPMENT INC, DBA PORTLAND MACK
POBOX 11272
PORTLAND, OR 97211
SHIP TO: Ashland Fleet Maintenance
(541) 488-5358
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Kari Olson
Confirming? No
1.00 Each Invitation to Bid 2007-101
12-YARD DUMP TRUCK
SQUARE BOX STYLE BED
Per City of Ashland Specifications
Lead time: 120 Days
1.00 Each 12- YARD DUMP TRUCK
ELLIPTICAL TUB STYLE BED
Per City of Ashland Specifications
Lead time: 120 Days
127,322.54
127,322.54
134,065.54
134,065.54
~
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
~
VENDOR COPY