HomeMy WebLinkAbout2007-059 Contract - Terrex Utilities West
CITY OF ASHLAND
CONTRACT FOR PURCHASE OF EQUIPMENT
Contract made this 21 st
Terex Utilities
day of March , 2007, between the City of Ashland ("City") and
("Contractor").
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City
entitled "INVITATION TO BID" for UNDERGROUND CABLE PULLING TRAILER,
Bid No. #2007-102, Contractor was awarded the bid as the lowest responsible bidder on
03/21/2007 . In the event of any inconsistencies in the terms of this contract, the
contract documents defined in the invitation to bid and Contractor's bid, this contract shall take
precedence over the contract documents which shall take precedence over the bid.
2. Scope: Contractor shall produce and deliver the equipment described in the contract
documents within the time prescribed in the contract documents. The following exceptions, alter-
ations or modifications to the contract documents are incorporated into this contract:
3. Price and Payment: City shall pay Contractor the sum of $93,573.00 for the new
equipment.
OPTION #2 - Underaround Cable PUllina Trailer with a Water Cooled Diesel Enaine
Delivery shall be
90-120
days after receipt of order.
CORPORATE OFFICE~
B~-~
~"----"') Signature .
.L FE ::J;, c (/~s " ,;,1
Print Name
CITY OF ASHLAND
BY_~~ :;,i-07
Lee Tuneberg
Finance Director
Fed 10 #
93- (..d-~-7?03
REVIEWED AS TO CONTENT:
BY 'tfi"
/ epartment Head
Date ~ J {lMIZ c 7
Coding -7 ~t? t'?t3 "t? OcY7 o~ 06 CJ
Title:
V,P c;.- S;u..[S
Purchase Order
CJ74J~9
(for city use only)
PAGE 1 of I-CONTRACT
r.,
CITY RECORDER'S COpy
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 001238
TEREX UTILITIES WEST
FILE 57239
LOS ANGELES, CA 90074-7239
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Page 1 / 1
SHIP TO: Ashland Fleet Maintenance
(541) 488-5358
90 N MOUNTAIN
ASHLAND, OR 97520
Req. No.:
Dept: PUBLIC WORKS
Contact: Kari Olson
Confirming? No
1.00 Each Invitation to Bid 2007-102
UNDERGROUND CABLE PULLING TRAILER, Per
City of Ashland Specifications
Lead time: 90-120 Days
/1 /., ~..L .<
93,573.00
93,573.00
C<../ ~yU' r e (;~ ~ ~ cL.-
~.-<c...e'~? ~Pt #---c~
..
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
~, ~~ - l' r '0-7~ ,., ~ -. r,"h~ .~;r:~. ~~-~! "=:'1: ;4". N~lrj:.," '-'~:;r:;r t -. '%~' '.
~"!i"Y ,1 . I ~ l=,:g' , .: or. r- ,,~-" . .- r ~'i/\"""-___'""""j; .r~~"ll!,;rp~~~,,,:~ . .
r I , ," I, ) P,l" ~ , , ..." 'Ie
E 730.08.10.00. 70300l 93 573.00
~~ 3~/~
Author ed Signature /' v /"
VENDOR COpy
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request:
Required Date of Delivery/Service:
T erex Utilities Inc.
12805 SW rrm Place
Tigard Or. 97223
Phone: (503) 620-0611
Lee Jacobson
Fax: (503) 684-7579
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Not required)
Sole Source
o Written findings attached
Invitation to Bid
(Copies on file)
Reauest for ProDOsal
(Copies on file)
o Special I ExemDt
o Written findings attached
Emeraencv
o Written findings attached
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
CoODerative Procurement
o State of ORfWA contract
o Other government agency contract
o Copy of contract attached
o Contract It
Description of SERVICES
D Per attached PROPOSAL
Item # Quantity Unit
tion 2 Ea.
Description of MATERIALS
Underground cable pulling trailer with water cooled Diesel
en ine
Unit Price
Total Cost
$93,573.00
$93,573.00
Project Number ______. ___
f!9 .tJ
~,tJ,_
.:7 7 -</.-/ "? ~
~'1-</~g-
D Per attached QUOTE
Account Number 730.08.10.00.703000
· Items and services must be charged to the appropriate accoont numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon '"'lues!. ~
Employee Slgnature:~~ ~~ . SupervisorlDepl Head Signature: tj ..
G: Finance\ProcedureIAP\Forms\8_Requisilion form revised.doc
Updated on: 31912007
CITY OF
ASHLAND
Memo
DATE:
TO:
FROM:
RE:
March 9, 2007
Lee Tuneberg, Dick Wanderscheid and Paula Brown
Michael J. Morrison
Underground cable pulling trailer.
We received the bids for the underground cable pulling trailer. The unit with the lowest
bid meets our specifications. It is my recommendation that we accept the bid from Terex
Utilities Inc. The bid came in at $93,573.00. We budgeted $80,000 for this unit. The
price increase has been attributed to unanticipated cost increases in raw materials. Due to
several purchases put on hold for the 07 fiscal year, the equipment account will still be
under budget.
Maintenance Department
90 N. Mountain Ave.
Ashland, Oregon 97520
morrismOashland.or.us
Tel: 541-552-2355
Fax: 541-552-2304
TTY: 800.735.2900
~A'