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Home My WebLink About2007-079 Proposal - Architectural Design Works ~rchitectural VV'D~sign Works, Inc. David Richardson AlA Architect Jac Nickels AlA CSI Architect February 1. 2007 City of Ashland Ashland, OR 97520 Re: Ashland City Hall Exterior Remodel, ASHLAND, OREGON: PROPOSAL FOR ARCHITECTURAL AND ENGINEERING SERVICES Weare pleased to submit our Proposal for Architectural and Engineering services for a remodel of the Ashland City Hall Building located building at 20 East Main Street in Ashland, Oregon. This proposal is based on photos and narrative information provided to our firm titled "Ashland City Hall Proposal: City Maintenance Department". Definitions For the purposes of this proposal, the term "Client" or "Owner", shall refer to: City of Ashland, and the employees and project representatives for this Project. For the purposes of this proposal, the term "ADW" or "Architect" shall refer to Architectural Design Works, Inc., their Principals, employees, project consultants and project representatives. PROJECT TEAM ADW has assembled an experienced and highly qualified team of design professionals for your project. Our team includes a structural engineer for limited structural engineering. The ADW team will include: Partner-in-Charge: Project Architect: Jac Nickels, AlA, CSI Thomas Lamore Our proposed consultant team includes: . Structural Engineering: ACE Engineering, LLC; Ashland, OR 1105 Siskivou Blvd. Ashland. OR 97520 541.488.0719 FAX 541488.1336 w PROJECT SCOPE · A remodel of the Existing Ashland City Hall building located at 20 East Main, Ashland, OR. The remodel consists of changing the entrance at the North comer of the building by removing the existing door and replacing it with a window and opening up the comer to resemble a previous historic period. BASIC SCOPE OF SERVICES The Basic Scope of Services will include the following phases of work and associated tasks: Design The scope of services will include preliminary design including floor plan and exterior elevations, review with Owner, and review with Historic Commission. We understand there is no requirement to take this Project through Pre-App or Site Review, so we have not included these items in our Scope. Construction Documents This phase of the process will include the preparation of one set of construction documents suitable for building, permit approval, bidding and construction of the project. Meetings The following meetings have been included within the Basic Services for this phase of the project: . Two (2) Owner Building Design Review Meetings . One (1) Historic Commission Review Meeting. Owner Responsibilities: The Client and/or their consultants will be responsible for providing the following for this project: . Agency submittal review and permit fees . Boiler Plate bidding documents Bidding and Negotiations The City of Ashland will prepare the boiler plate bidding documents. ADW will prepare one set of bid documents and issue them to the pre-selected bidders as determined by ADW and the Owner for this project. ADW will prepare any required bid addenda and answer bidders questions during the bid period. Deliverables: . Bid Documents . Bid Addenda (if required) · The City of Ashland will be responsible for the Owner-Contractor contract, which will be included in their boiler plate bid documents. 1105 Siskivou Blvd. Ashland. OR 97520 541.488.0719 FAX 541488.1336 w Meetings The following meetings have been included within the Basic Services for this phase of the project: . One (1) Review bids with Owner . One (1) Meeting with Owner and Contractor Construction Administration ADW will provide limited Construction Administration services. ADW will respond to Contractor Request for Information (RFI), review any required submittals, attend critical construction meetings and review payment requests. This item will be a separate item under Additional Services. COMPENSATION Basic Services: Architectural Design Works, Inc., proposes to provide the services described under the Basic Scope of Services excluding Construction Administration section of this proposal for a stipulated total fee of$4.995.00 (FOUR THOUSAND NINE HUNDRED NINTY-FIVE DOLLARS) Construction Administration Construction Administration is not included in this proposal. This will be considered an Additional Service. See paragraph below. Additional Services Additional services are defined as those services that are not specifically described herein within the Basic Scope of Services section and/or otherwise qualified within the Compensation Section. Additional services will be compensated on a "Time-and-Materials Basis" using the attached ADW Hourly Billing Rates and Reimbursable Expenses Schedule or as agreed to in writing by the Owner and ADW prior to the delivery of said services. Reimbursable Expenses Reimbursable expenses include, but are not limited to, project-specific supplies and project- related plotting, printing, copying, photography, postage, travel, etc. Please see the attached ADW Hourly Billing Rates and Reimbursable Expenses Schedule for standard rates and items. These costs are in addition to the fees shown above. Exclusions (see also "Client Responsibilities" section) The following are excluded from the scope of this proposal: . Agency submittal and permit fees w 1105 Siskivou Blvd. Ashland. OR 97520 541.488.0719 FAX 541488.1336 We hope that our proposal has addressed all of your project needs and concerns. If this proposal is acceptable, please return one signed original to our office and we will prepare a draft AlA Owner-Architect Agreement for your review. Jac ckels, President Architectural Design Works, Inc. W. David Richardson Jr., ecretary/Treasurer Architectural Design Works, Inc. ~~ Title pl'/ANar PI 5/~); 7 . Date ~L61-cJ L. 1~~6~ Printed Name ~b r"l..I~elZ-t- ~ 11A-1 4'f / ~~~,J f)l1'r~p fw OI~ 111'/ /u it /It- 1105 Siskivou Blvd. Ashland. OR 97520 541.488.0719 FAX 541488.1336 w ~A' CITY RECORDER'S COpy CITY Of A~~ ~~~ D f ~A;5;:~:~ ASHLAND, OR 97520 (541) 488-5300 Page 1 / 1 VENDOR: 005394 ARCHITECTURAL DESIGN WORKS INC 1105 SISKIYOU BOULEVARD ATTN: JAC NICKELS ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Special fnst: SHIP TO: Ashland Building Maintenance (541) 488-5358 90 N MOUNTAIN AVENUE ASHLAND, OR 97520 Req. No.: Dept.: PUBLIC WORKS Contact: Mike Morrison Jr. Confirming? No @11- Project scope: A remodel of the exisitnQ Ashland City Hall bUildinQ located at 20 East Main. The remodel consists of chanQinQ the entrance at the North corner of the buildinQ by removinQ the existinQ door and replacinQ it with a window and openinQ up the corner to resemble a previous historic period. ;UhitrUrf'e ~ _ 4,995.00 DesiQn Services: The scope of services will include preliminary desiQn includinQ floor plan and exterior elevations, review with Owner, and review with Historic Commission. Per attached proposal dated February 1 , 2007. SUBTOTAL TAX FREIGHT TOTAL -d;f -L- ..~~ .5/7"7 Au zed Signature VENDOR COPY A' "'{.:1'q' .'l:Ocot ;:;nr' ,~ ;:::,\, n.r.I(....;};;';...., ~...." .t..,~~o",)'(l, !....i -g ~ ",,4l 'lv ~a~?iG CITY OF ASHLAND REQUISITION FORM THIS REQUEST IS A: o Change Order(existing PO # Date of Request: 5/04/2007 Required Date of Delivery/Service: Architectural Design Works Inc. 1105 Siskiyou Blvd. . Ashland Or. 97520 Tel: (541) 488-0719 Fax: (541) 488-1336 Jac Nickels Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name SOLICITATION PROCESS Small Procurement 181 Less than $5,000 o Sole Source o Written findings attached o Invitation to Bid (Copies on file) o Reauest for Proposal (Copies on file) o Special! Exempt o Written findings attached o EmerQency o Written findings attached Intermediate Procurement o (3) Written Quotes (Copies attached) Cooperative Procurement o State of ORNIA contract D Other government agency contract o Copy of contract attached o Contract # Description of SERVICES 181 Per attached PROPOSAL Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Project Number ~ _ _ _ _ _ . _ _ _ o Per attached QUOTE Account Number 410.08.24.00.604110 . Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. ~ Employee Signalure: -~ ~ SupeovisorlDepl. Head Signature: /fff;.. . ./ . G: Finance\ProcedureIAP\Forms\City Hall Rernodel.doc Updated on: 5/412007