HomeMy WebLinkAbout2007-107 PO - City of Medford
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~.,
CITY Or
ASHLAND
20 E MAIN ST.
J\SHLAND, OR 97520
(541) 488-5300
DATE
7/6/2007
PO NUMBER
07648
VENDOR: 002503
MEDFORD, CITY OF
411 WEST 8TH STREET, #358
MEDFORD, OR 97501
SHIP TO: City of Ashland - Police Dept.
1155 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: POLICE
Contact: Gail Rosellberq / Keith Woodley
Confirming? No
Quantity Unit Description Unit Price Ext. Price
911 Dispatch Services Contract 589,000.00
Roque Valley Central Communications
(RVCCOM) July 2007 - June 2008
To be billed quarterly
POLICE $Ei47,770.00
110060900604160
FIRE $41,~~30.00
11 0 07 12 00 604 100 $14,230.00
11 0 07 13 00 604 1 00 $27,000.00
SUBTOTAL 589 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 589,000.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 11 0.06.09.00.60416( 547,770.00
E 110.07.12.00.60410( 14,230.00
E 110.07.13.00.6041 Ot 27,000.00
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Authorizgfl SignaturE! VENDOR COpy
C~1S i
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CITY OF
ASHLAND
REQUISITION FORM
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: 7/03/07
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
eity of Mp.rlforrl - RVer-OM
411 West 8th Street
Medford OR 97501
Attn: Kelly M. Dutra
SOLICITATION PROCESS
Small Procurement XX Sole Source 0 Invitation to Bid
o Less than $5,000 o Written findings attached (Copies on file)
o Quotes (Optional) o Quote or Proposal attached
Cooperative Procurement 0 Request for Proposal
o State of OR/WA contract (Copies on file)
Intermediate Procurement o Other government agency contract 0 Special I Exempt
o (3) Written Quotes 0 Copy of contract attached 0 Written findings attached
(Copies attached) 0 Quote or Proposal attached
0 Contract # 0 EmerQencv
0 Written findings attached
0 Quote or Proposal attached
Description of SERVICES
2007 Annual Emergency 9-1-1 Dispatch Services Contract
Rogue Valley Central Communications (RVCCOM)
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _ _ _ _ _ _ - _ _. _
D Per attached QUOTE
Account Number 110-07-12.00-604100 $14,230.00
110.07 -13.00.604100 $27,000.00
* Items and services must be charged to the appropriate account numbers for the financia/s to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:
~i.r1A;4c..< {- U 10~f.lL.,
SupervisorlDept. Head Signature: (- _
G: FinancelProcedurelAPIForms12007 Dispatch Service Contract. doc
Updated on: 7/3/2007
u
fa
CITY Of
ASHLAND
REQUISITION FORM
THIS REQUEST IS A:
o Change Order( existing PO #
Date of Request:
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
City of Mprlfnrrl
411 W Fighth St
Medford OR 97501
SOLICITATION PROCESS
Small Procurement ~ Sole Source 0 Invitation to Bid
o Less than $5,000 o Written findings attached (Copies on file)
o Quotes (Not required)
Cooperative Procurement 0 Request for Proposal
o State of ORfWA contract (Copies on file)
Intermediate Procurement o Other government agency contract 0 Special I Exempt
o (3) Written Quotes ~ Copy of contract attached 0 Written findings attached
(Copies attached) 0 EmerQencv
0 Contract # 0 Written findings attached
Description of SERVICES
D Per attached PROPOSAL
Medford contract for Dispatch for Police and RMS
To be billed quarterly
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _ _ _ _ _ _ - _ _ _
D Per attached QUOTE
Account Number 110.06.09.00.604160
* Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
SupervisorlDept. Head Signature: ~ H~
G: FinancelProcedurelAPIF sl8_Requisition form revised.doc Updated on: 6/28/2007
,~alsh - 021507 07-08 Cost Allocations APD SOU. xis
___ ___ __~____ __u--,=,-ag~ 1
Dis~h, CAD and RMS Expense Allocation 2007-2008
Budgeted Cost
Total RVCCOM Dispatch Budgeted Cost
Total RVCCOM CAD/RMS Budgeted Cost
Medford Police Budget for Dispatch, CAD and RMS TOTAL
$ 2,020,580
$ 295,964
$ 2.316.544
Current Charge to Ashland
Current Charge to SOU
$ 536,000
$ 14.000
Cost Allocation based on J Cases
SOU
Medford
Ashland
TOTALS
J Cases Percent
3,273 1%
153,007 73%
54,617 26%
210,897 100%
Allocation
$ 23,000
$ 1,691,544
$ 602,000
$ 2.316.544
Discount
$ 9,000
New Billing 06/07
$ 14,000
$ 1,713,544
$ 589,000
$ 2.316.544
$ 13,000
$ 22.000
Additional/Enhanced Services:
Ashland Public Works Call-Out _ .!.
Ashland Fire/Rescue Dedicated Frequency $"<;1 J .230. t) 0 == ~ fcJi...'t-<-~
APD split frequency as staffing allows, currently 1400-2300 hours da~
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