HomeMy WebLinkAbout2007-120 CONT Addendum - Univar USA
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR PURCHASE OF GOODS AND SERVICES
Addendum made this 6th
("City") and Univar
day of June ,2007, between the City of Ashland
("Consultant").
Recitals:
A. On Julv 27, 2006, City and Contractor entered into a contract for
for the Water Treatment Plant resulting from Bid #2006-103.
Chemicals
B. The parties desire to amend the agreement to extend the contract for another
fiscal year - Julv 1, 2007 throuqh June 30, 2008 - for the same usaqe and terms..
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City and Contractor agree to amend the agreement in the following manner:
1. The date for completion as specified in the bid specifications will be extended for an
additional fiscal year, beginning July 1, 2007 and ending June 30, 2008.
2. The scope of services, chemical usage and terms remain the same, .;, 1((( I"t r~")c
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
CONTRACT.OR:
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BY y,?! ( J/h iLlc-- {':A:'4~} l:;j{,\~ \-\"-\.-
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Its 1 h<..1i \ ~ l ',~)~j.\ '),')( (' ,') L", i -
.. ,
CITY OF ASHLAND:
BY
<, /'
,etL- ",J..-'~-&--:l.
:....
/ Finance Director
7 / //_
1,/ b / (..or7
/ r
Date
Fed. 10 # q \. \ 6L\ 1 q '.~':.:)-
OR Social Security #
CONTENT REVIEW: ~~
Date: ,~ /7 (~il:~~p~..H~ad)
Purchase Order # . " '. /
DATE
. )
. v\i \C
:X6 I )L' "
Acct. No.:
/' ,.'..-- !..,; /"" ,,/.< r . "
,~ ,. r I ~ '" ,.
(For City purposes only)
, /
1- Addendum to City of Ashland Contract for Goods and Services
Univar USA Inc.
8201 South 21 ih Street
Kent, WA
98032-1994 USA
nlVAR
T 253 872 5000
F 253 872 5041
www.univarusa.com
June 28, 2007
Kari Olson
Purchasing Representative
City of Ashland
90 N. Mountain Avenue
Ashland, OR 97520
Subject: Contract Renewal #2006-103, Chemicals for the Water Treatment Plant
Dear Kari:
Univar USA, Inc. is pleased to extend the current contract through the next year with the following updated
pricing effective immediately; all other terms and conditions will remain the same:
Product
Cytec Superfloc N-300
Fuel Surcharge
PKG
25 KG Bag
Per Delivery
PIN #
730328
600973
Price
$2.625 LB
$35.00
New Quote
$2.625 LB
$45.00
FOB
DLVD
Deposit
Terms: Net 30 days
Order Phone: 800.452.4912 - Portland location
Univar appreciates your business and looks forward to continuing to supply your chemical requirements.
Should you have any questions, please call my office at 253-872-5075.
Sincerely,
);rlJ4 4'.~-tk--
Laura La~i~r
Municipal Specialist - WER
Univar USA, Inc
Kent, Washington
Phone: 800-562-4860 x 5075
Fax: 253-872-5041
o
UnlVAR
June 1 S\ 2007
Subject: Fuel Surcharge
Dear Valued Customer:
Due to the continued escalating cost of diesel fuel, Univar USA Inc. will be utilizing the following fuel
surcharge schedule for all deliveries, both packaged products and bulk deliveries, effective June 1 sl 2007.
1. The U.S. National Average On-highway Diesel Price will be utilized to determine the applicable fuel
surcharge on a quarterly basis. You are able to review the current diesel fuel price by calling the
Department of Energy at 1-202-586-6966, 24-hours a day, or via the Internet at Weekly On-Hi~hway
Diesel Prices.
2. The fuel surcharge will be applied to each Univar USA, Inc. invoice. If multiple invoices are delivered to
the same ship point, the fuel surcharge will be applied to only one invoice. The fuel surcharge will not
include any accessorial revenues applied to the Univar invoice, which does not consume fuel.
3. In the case of business governed by contracts, the applicable surcharge will be applied as noted in the
agreement. If a fuel surcharge is not addressed in the contract, the scale as outlined below will apply.
If you have any questions concerning the fuel surcharge, please contact your Univar Sales
Representative.
FUEL COST PER GALLON
$1 .499 or Below
$1.50 - $1.999
$2.00 - $2.499
$2.50 - $2.999
$3.00 - $3.499
$3.50 - $3.999
$4.00 & Above
Univar USA Invoice
Surcharge
$30.00
$35.00
$40.00
$45.00
$50.00
$55.00
$60.00
Univar USA Inc.
3950 NW Yeon Ave
Portland, OR 97210-1412
USA
T 503-222-1721
F 503-222-2714
800-452-4912
www.univarusa.com
unlVAR
GENERAL INFORMATION
ReQular Office Hours durinQ which orders may be placed:
Monday - Friday
7:00 am - 5:00 pm (PST)
In case of an emerQency durinQ non-business hours:
For Non-Chemical Emergencies:
After-hours emergency pager - 24-hour response:
For Chemical Related Emergencies:
ChemTrec:
(800) 424-9300
(503) 804-7015
Names, telephone/FAX numbers of those responsible for takinQ orders and initiatinQ delivery:
Office Phone:
Office Fax:
(503) 222-6260
(503) 222-2714
Jim Craig - Customer Service Representative
Dan Deale - Customer Service Representative
Jamie Brown - Dispatcher
Rob Matteson - Plant Manager
For anythinQ pertaininQ to bids:
Please send all bid packets/documents to:
Contacts: Shawnasey McCarthy OR
Municipal Specialist
Phone: (253) 872-5052
Fax: (253) 872-5041
shawnasev. mccarthv@univarusacom
Remittance Address:
Univar USA Inc.
File No. 56019
Los Angeles, CA 90074-6019
iames. craiq@univarusa.com
dan iel. deale@univarusa.com
iames. brown2@univarusa.com
robert. matteson@univarusa.com
Univar USA Inc.
8201 S. 21ih
Kent, WA 98032-1994
Laura Lanthier
Municipal Specialist
Phone: (253) 872-5075
Fax: (253) 872-5041
laura.lanth ier@univarusa.com
Standard Payment Terms:
Net 30 days
CITY OF ASHLAND
CONTRACT FOR PURCHASE OF GOODS AND SERVICES
Contract made this
and UNIV AR USA
27th day of Julv ,2006, between the City of Ashland ("City")
("Contractor").
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City
entitled "INVITATION TO BID" for CHEMICALS FOR THE WATER TREATMENT PLANT, Bid
No. #2006-103. Contractor was awarded the bid as the lowest responsible bidder
on 07/27/2006 . In the event of any inconsistencies in the terms of this contract, the
contract documents defined in the invitation to bid and Contractor's bid, this contract shall take
precedence over the contract documents which shall take precedence over the bid.
2. Scope: Contractor shall produce and deliver the goods and services described in the contract
documents within the time prescribed in the contract documents. The following exceptions, alter-
ations or modifications to the contract documents are incorporated into this contract:
3. Price and Payment: City shall pay Contractor the following prices for the following chemicals:
Chemical #3 Cvtec Superfloc N-300 LMW Flocculant
Estimated usage - July 2006 through June 2007 - 24 Bags
55.12 Lb/Bag, (6) Bags per order, Delivery charge per order $35.00
$2.6250/Lb
4. This contract may be cancelled by either party with 30-days written notice.
CORPORATE OFFICER
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BY", "'c\"'~~U . -
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Print Name
CITY OF ASHLAND
/
BY 'te~. .7j; C7
Finance Director
Title: rVL ,,"\, ( ~'O~J I Sxc',;-.l ."'..;,
, .,
REVIEWED S TO CONTENT:
BY
Fed 10 # q, . \'~q lq :~::;
D~~ent Head
Date ('~"1
(~ /.-..;. -_.:, /' /'
Coding
Purchase Order
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CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
\,.,/.; ;
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L..,,,~ .,.m;"
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Page 1 / 1
",
) 1. ~
DATE~.
7/6/2007
.PO"NUMBER .
07647
VENDOR: 000191
UNIVAR USA INC, ACCT#146175
FILE #56019
LOS ANGELES, CA 90074
SHIP TO: Ashland Water Treatment Plant
(541) 488-5345
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Daryl McVey
Confirming? No
unit' ,.," ,., ' ......... .'..... . "'.'] f.",," "',
CYTEC SUPERFLOC N-300 FLOCCULANT 3,652.56
I nvitation to Bid 2006-1 03
Price per pound $2.6250
Cost per 55.12 Ib baQ $144.69
Cost per order (6) each 55.12 Ib baQ
$868.14
Delivery charQe per order $45.00
*Del chQ increased July 1,2007
Estimated UsaQe June - July
24 BaQs - 4 Orders
SUBTOTAL 3652.56
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 3,652.56
ASHLAND OR 97520
,
A~~()lIlll.@rnJiel'.' /' 'Rr(.>ject Number . Amoul'1t Accour;ltNumb.er ~roiect ..:.
E 670 .08 1 9 .00 .60 1 501 3 652 56
,4< ~eds~~7
VENDOR COpy
CITY OF
ASHLAND
REQUISITION FORM
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: I 7/1 L{/o I I
Required Date of Delivery/Service: 17/"f7 - 6/+ f 8
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
Urv ~ vAJL
SOLICITATION PROCESS
Small Procurement D Sole Source ~ Invitation to Bid
D Less than $5.000 D Written findings attached (Copies on file)
D Quotes (Optional) D Quote or Proposal attached
Cooperative Procurement D Reauest for Proposal
D State of ORNJA contract (Copies on file)
Intermediate Procurement D Other govemment agency contract D Special! Exempt
D (3) Written Quotes D Copy of contract attached D Written findings attached
(Copies attached) D Quote or Proposal attached
D Contract # D Emeraencv
D Written findings attached
D Quote or Proposal attached
Description of SERVICES
/3tAI'I)!(IL't .0, ;CtNZ
vJ~r~1C... j'zIiA-',mliJ1l/ CHIZ-,z,-ttCI4 L
o Per attached PROPOSAL
Item #
Quantity
Unit
Description of MATERIALS
~
Unit Price
~
+
Total Cost
!
:JV
15
5 &/2..;-(0
/P"eJ ~ tP-c'
Project Number _ _ _ _ _ _ . _ _ _
Account Numbe412.e8. tr.qq.(PQ!{p_O
. Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
o Per attached QUOTE
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can rovid pon request.
Supervisor/Dept. Head Signature: ~ '"\."C ~~
Employee Signature\}
G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc
Updated on: 7f7/2006