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Home My WebLink About2007-159 Contract - Hooper Springs Tree Service Contract for PERSONAL SERVICES Less than $25,000 CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: 541/488-6002 Fax: 541/488-5311 CONSULTANT: Hopper Springs Tree Service CONTACT: Matthew Estillison ADDRESS: POBox 3258 Ashland OR 97520 TELEPHONE: (541) 488-1282 DATE AGREEMENT PREPARED: 3/27/07 BEGINNING DATE: March 27,2007 COMPENSATION: $8,000.00 (see attached Drooosall SERVICES TO BE PROVIDED: Too 32 trees at the Ashland Municipal Aimort ADDITIONAL TERMS: Remove and dispose of all debris resulting from the tree topping operations. FINDINGS: Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Contracting Officer finds and. determines that: (1) the services to be acquired are personal s~rvices; (2) the City does not have adequate personnel nor resources to perform the services; and (3) the statement of work represents the department's plan for utilization of such personal services; and (4) the undersigned consultant has specialized experience, education, training and capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints proVided. NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as follows: 1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein. by this reference. 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials requireEl-fer-the-prepeF-peffermaflee-OH;Ueft-serviee;- ...__ 2. Qualified Work: Consultant has represented, and by entering into this contract now . represents, that all personnel assigned to the work required under this contract are fuily qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3 . Completion Date: Consultant shall start performing the service under this . contract by the b~inning date indicated above and complete the service by the , completion date indicated above. . 4 . . Compensation:. City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. . Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. . Statutory Requirements: ORS279C.505, 279C.515, 279C.50 and 279C.530 are made part of this contract. . FAX: COMPLETION DATE: June 1, 2007 5 6 7 . Living Wage Requirements: - N1A If the amount of this contract is $15.964 or more. Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage. as defined in this chapter. to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend. indemnify and save City. its officers. employees and agents harmless from any and all losses. claims. actions. costs. expenses. judgments. subrogations, or other damages resulting from injury to any person (including injury resulting in death). or damage (including loss or destruction) to property. of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to. Consultant's employees. agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any . losses. expenses, claims, subrogations. actions, costs. judgments. or other damages. directly. solely. and proximately caused by the negligence of City. . 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 12. Incorporation of Standard Contract Provisions. Standard contract provisions required by AMC 2.52.040. set forth in Exhibit A attached hereto and made a part hereof by this reference. are speCifically incorporated into this contract. Any more restrictive provisions of this contract, ,or the scope of work control over standard conditions. CONSULTANT I CONTRACTOR CITY OF ASHLAND: BY ~'V ~~ BY LJv4 .J.,.~ ~~~ Signature ~L " FINANCE DIRECTOR - ,. . . ~47T1l)W E. T~ Print ame TITLE OIv.M?!L- DATE r /r /~ 7 DATE Lj"'3-07 FederallD# Q'''2 J - /,J.CjqaI2 .Completed W9 form must be submitted with contract CONTENT~ By: or- City D= nt Head, Date: 6 #.e Vf ' Aceo T ~ # :J-~t?tl@~tfJtfl~7/? ~, (For City purposes only) Revised t"9-07 PURCHASE ORDER # ~'7?"tJ7 ,., CITY RECORDER'S COpy CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 1 / 1 r::~'-~1 r- ~~I VENDOR: 006726 HOOPER SPRINGS TREE SERVICE, MATT ISON, POBOX 3258 ASHLAND, OR 97520 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? No THIS IS A REVISED PURCHASE ORDER FAM Grant Reimbursable Project: TrimminQ of 32 trees at the Ashland Municipal Airport 8,000.00 Contract Date of aQreement: 03/27/2007 BeQinninQ date: 03/27/2007 Completion date: 06/01/2007 Insurance required/On file Project No. 2006-31 Processed chanQe order 07/16/2007 ChanQes for FY2007 - 06/30/2007 Additional safety requirements initiated for oversized trees Additional tree trimminQ at Airport 1,281.00 810.00 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 10 ~ cA.. ~ ~-iiJa ;!J,/U-7 Autho . Signature VENDOR COpy I. I A request for a Purchase Order REQUISTION FORM CITY OF ASHLAND Date of ReqUest:_ THIS IS A REQUEST FOR A: [XX] Change Order (existing PO# 06832 ) Required Date of Delivery/Service:_ Vendor Name: Address: City, State, Zip Phone: Project Title: Project Number: HOOPER SPRINGS TREE SERVICE PO BOX 3258 ASHLAND OR 97520 488.1282 2007 AIRPORT TREE TRIMMING 2006.31 Services Only [ I Sole [)t;~tha~'$5000 Description Total Cost 2007 Airport Tree Trimming - FAM Grant Additional Safety Requirements Initiated for Oversized Trees Additional Tree Trimming at Airport Account Number "Please ettech the Origlnel signed conIT8ct end Insurence C8rt1flC8tes. 280.08.00.00.704200 Employee Signature: Supervisor' Dept. Head Signature: NOTE: By signing this ",qu n form. I certify tha the above request meets with Ctiy of Ashland SoIicltiatJon Process requirements and can be provided when necessary. / Account Number G:PubwrkslEngl2006 Aspha~ Crushing co 1 7 OS.xls Updated on: 7/15102 ,~, Page 1 /1 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 4/20/2007 -1 I 07507 VENDOR: 006726 HOOPER SPRINGS TREE SERVICE, MATT ISON, POBOX 3258 ASHLAND, OR 97520 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Tenns: Net Req. Del. Date: Speclallnst: Req. No;: Depl: PUBLIC WORKS Contact: Paula Brown Confinnlng? No r- FAM Grant Reimbursable Project: Trimminj:l of 32 trees at the Ashland Municipal Airport 8,000.00 Contract Date of aj:lreement: 03127/2007 8eQinninj:l date: 0312712007 Completion date: 0610112007 Insurance required/On file Project No. 2006-31 BILL TO: Account Payable . 20 ~ST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL ~~ t'~ Autho. . SI~na;re VENDOR COPY