HomeMy WebLinkAbout2007-166 IGA - City of Medford Bldg Inspection
INTERGOVERNMENTAL AGREEMENT
FOR BUILDING INSPECTION SERVICES
This Agreement is entered into this il day of ~ ' 2007 by and
between THE CITY OF ASHLAND, Oregon, and THE CITY MEDFORD, Oregon.
A. ORS 190.010 permits units of local government to enter into intergovernmental
agreements for the performance of any or all functions and activities that a party to the agreement
has authority to perform; and
B. The City of Medford requires the services of qualified building inspectors for the
performance of routine building code inspections; and
C. The City of Ashland employs building inspectors with the particular training,
ability, knowledge, and experience to meet the needs of the City of Medford; and
NOW, THEREFORE, in consideration for the mutual covenants contained herein the
receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. RECIT ALS. The recitals set forth above are true and correct and are
incorporated herein by this reference.
2. DURATION. [ORS 190.020(1)(e)]. The term of this Agreement shall be after
execution by both parties and shall expire on June 30, 2008, unless administratively extended in
writing as provided for herein. The Ashland City Administrator may extend this Agreement
twice, by twelve (12) months each extension, by indicating in writing to the City of Medford that
an extension of the Agreement is sought under the same terms and conditions, * of this
Agreement. *Provided however, that the rate of compensation set forth in paragraph 4 below is
subject to any cost of living increase paid the applicable City of Ashland Building Department
staff for the extension period. The extension shall be effective only upon receipt of a document
from an authorized City of Medford representative consenting to the extension under the same
terms and conditions* .
3. FUNCTIONS OR ACTIVITIES. [ORS 190.020(1)]. The City of Ashland shall
make available to the City of Medford, City Building Department personnel with the
qualifications and state certifications necessary to perform the inspections requested by the City
of Medford. Inspectors shall be made available on those dates and at those times as are mutually
agreed upon between the Ashland Building Official and the Medford Building Official. A
statement of work is contained in Exhibit A attached hereto and made a part hereofby this
reference. The City of Ashland Inspectors providing services to the City of Medford pursuant to
this Agreement shall have all jurisdiction, authority, powers, functions, and duties of the City of
Medford Building Inspectors with respect to any and all violations of State Law, the City Charter
or ordinances of the City of Medford.
Intergovernmental Agreement for
Building Inspection Services
Page I of3
4. PAYMENT. [ORS 190.020(1)(a)]. The City of Medford shall promptly
reimburse the City of Ashland for the actual expenses incurred for the services provided. For
purposes of this Agreement, actual cost shall be considered a flat rate costs in an amount of
$65.00 per hour, not to exceed $ for the initial contract term. Additional
reimbursable costs, if any, shall be set forth and contained in Exhibit A, attached hereto and
made a part hereof by this reference:
5. REVENUE. [ORS 190.020(1)(b)]. All costs, fees, fines and charges, collected as
a result of the work performed by City of Ashland building inspectors pursuant to this Agreement
shall be the property of the City of Medford. No revenues expected to be derived pursuant to this
Agreement need to be apportioned between the parties.
6. PERSONNEL. [ORS 190.020(1)(c)]. No employees will be formally transferred
pursuant to this Agreement. The City of Ashland will continue to pay its employees and shall
keep accurate records of hours worked pursuant to this Agreement. The City of Medford and the
City of Ashland are subject employers under ORS Chapter 656, and shall procure and maintain
current valid workers compensation insurance coverage for all subject workers throughout the
period of this Agreement. This Agreement does not change the status of any employee,
contractor or officer of the respective Cities.
7. REAL OR PERSONAL PROPERTY. [ORS 190.020(1)(d)]. There shall be no
transfer of title or possession to any real or personal property pursuant to this Agreement.
8. TERMINATION. [190.020(1)(f)]. This Agreement may be terminated by
mutual consent by both parties; or by either party at any time, upon sixty (60) days notice in
writing and delivered by certified mail or personal service. In the event of termination ofthe
Agreement the City of Ashland shall pay for services rendered to the date ofterrnination. Such
termination shall be without prejudice to any obligations or liabilities of either party accrued
prior to such termination.
9. HOLD HARMLESS. It is the intention ofthe City of Medford to be solely
responsible for the actions of the City of Ashland inspectors while acting pursuant to this
Agreement for the sole benefit of the City of Medford with the full power and authority of the
City of Medford Building Department. Accordingly, to the extent permitted by Article 11,
Section 7, and Article 11, Section 10 of the Oregon Constitution and the Oregon Tort Claims
Act, the City of Medford shall hold harmless, defend and indemnify the City of AsIiland from
any and all claims, demands, damages or injuries, liability of damage, including injury resulting
in death or damage to property, that anyone may have or assert by reason ofthe any error, act or
omission of City of Ashland building department personnel, arising out of or in the performance
ofhislher duties under the terms of this Agreement. Provided however, the City of Medford shall
not be held responsible for any claims, actions, costs, judgments or other damages, directly and
proximately caused by the criminal or wanton acts of Ashland employees or the negligence of the
City of Ashland employees. Such indemnification shall also cover claims brought against either
party under state or federal employees' compensation laws. If any aspect ofthis indemnity shall
be found to be illegal or invalid for any reason whatsoever, such illegality or invalidity shall not
affect the validity of the remainder of this indemnification.
Intergovernmental Agreement for
Building Inspection Services
Page 2 of3
10. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS,
AND MAKING PAYMENTS. All notices, bills, and payments shall be made in writing and
may be given by personal delivery or by mail. Notices, bills, and payments sent by mail should
be addressed as follows:
City of Ashland
Attn: Martha Bennett
20 East Main Street
Ashland, Oregon 97520
Phone: 541-488-2100
City of Medford
Attn: Christy L. Davis
411 W. 8th Street
Medford, Oregon 97501
Phone: 541-774-2351
and when so addressed, shall be deemed given upon deposit in the United States Mail, postage
prepaid. In all other instances, notices, bills, and payments shall be deemed given at the time of
actual delivery. Changes may be made to the names and addresses of the person to whom
notices, bills, and payments are to be given by providing notice pursu~nt to this paragraph.
11. MERGER. This writing is intended both as the final expression of the
Agreement between the parties with respect to the included terms and as a complete and
exclusive statement of the terms of the Agreement. No modification of this Agreement shall be
effective unless and until it is made in writing and signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in two
(2) duplicate originals, either as individuals, or by their officers, thereunto duly authorized.
. Dated this lL day of
~
, 2007.
City of Ashland, Oregon
City of Medford, Oregon
.,.
By:
Gary Wheeler, Mayor
City of Medford
Approved as to Form:
City Attorney
Intergovernmental Agreement for
Building Inspection Services
Page 3 of3
II INTERGOVERNMENTAL AGREEMENT
EXHIBIT A
II
III. STATEMENT OF WORK
Through this Agreement the City of Ashland agrees to perform site built electrical, plumbing, and
structural/mechanical and manufactured home set up inspections on behalf of the City of Medford.
A. The City of Ashland shall:
1. Comply with all requirements and regulations of the ORS's and OAR's
pertaining to the electrical, plumbing, and structural/mechanical programs
and manufactured home programs.
2. Provide State of Oregon certifie<;illicensed inspectors.
3. Perform electrical, plumbing,structural/mechanical and manufactured home
inspections as requested by the City of Medford with 48 hours.
4. Complete Inspection Report Form at the time of inspection (fonn provided
by the City of Medford).
5. Provide identification upon entering a job site and the reason for the site
visit.
6. Comply with the inspection notification requirements of applicable ORS's
and OAR's.
7. Provide to the City of Medford a monthly request for payment to be
submitted with a detailed spreadsheet listing date and location of inspection,
type of inspection and inspection time spent.
B. The City ofMedfm:d shall:
1. Provide all necessary forms
2. 9i~~-,!)!!i!lil!l1l1l1gf one day notice prior to an inspection. _
3. Provide site location, type of inspection needed, and permit number and
information.