HomeMy WebLinkAbout2007-175 Contract - Pauly Rogers & Co. (Parks)
Contract for Personal Services · MunlCl Audit 8ervIcea
CONTRACTOR: PUy, Rogers and Co., P.C.
CONTACT: Kemy Allen, ~A
ADDRESS: 1'2700 S.W~ ~ Ave, PO Box 23884
,TIg8rd, OR 97223
,TELEPHONE: (603) 8~2832
DATE ~ PREPARED: Apd 17, 'JIXT1 FAX: 503 884-7623
BEGINNING DATE: 202007 , COMPLE11ON ,DATE: NcMmber 15 2009
COIIPEN8A11ON; ,CIty &gnI88 to pay the COhbact.)( fOr the CIty audit and the Parka Con'InIlelon audit for:
, FY 2008-07, the Un of $38.000 and $.11.000 181p8Ct1ve1y."
FY 2OO7~, 1M un of $39.140 and $.11.330 ' reepectIveIy.
FY 2008-09, the un of $40.300 and $.11.870 reepectIveIy.
CITY O'
, ASHLAND
20 East MaIn Street
'AIhIand, Oregon 97520 '
Telephone: 641/488-e002
Fax: 641/~11
For a det8IIed lilt of the proposed '-, '!8 F8e ~ Worlcahe8t 18 attached .. ~ .A.
8EIMCE8 TO BE PROVIDED: CoId1acb Ih8II conduct an audit of the 8CCOUnta and ftecaI aIf8IrI of the CIty
and the Parka CornmIIeIon, ..'well., addItIOnat audlla for Food & 8e\w1Ige Tax and T......-nt Occupency
T8x for the fIeCII )WII"I nlng JLI18 30,2007, 2008, and 2009, .. eel for1h within the Requeet for PropaeaI
AlIS8Sed December 28 2008 for AudIt eerw..
AQDITIONAL'TERIII: ThII contract may be ~ amualy, by rnutIB consent Of both' p&rtIeI. for up to
two 2 addlllonel, for a maximum of ftYe 5
A~: ,
Plnuant to AMC 2.62.04C)E &rid AMC 2.62.080, ....1I1.Di18bIe Inquty Md 8VIIIuation. the undlrllgned Dep8rtmenl
HBi tInda end del8rm1rMll thIIt (1) .., ..... to be ~ .. per'ICInII ......; (2) the, CIty doeI not hive
....... per'IGI'i'III nor ~ to perfarm the ......; (3) the .......... clWark reprlllnII the ~I plan far
uULaUan cllUCh pncnIlervIcee: (4) the underllgned COlllrlleD has epecIibJId experIenoI. .ducllllon, ~ ...
wpIIbIIly IUIIIcIent to perform the quIIly. qumIy w type'cI work iequeII8d In the ecope cI work w.tI*''' time ...
1InIncI8I con..... provided; (5) the COllb~. prapoIIII wi beet ..". the needa fI the CIty; Md (8) the
compenaallon ~ IweIn .. fIIIr II1II NIIO.-". '
NON THEREFORE. In conaIdendion cI the muIu8I coveiWda contained hnIn the crtv AND CONTRACTOR AGREE
.1oIIowI:
1. PIncIInga I ~. The fIndInga 'w recllIItIO.. Nt forth .1IbcMt .. true . 'correct end ..1ncorpcnIt8d herein
by thIa ..... ,',
2.' Iaope ~Work. eo....... ... conduct .. aucltd the ......II1II fIaCII.... fib CIty ..the ComrnIIaIon,
. cln far.. .. ending..... SO. Pl. 2008, Md 2008. The audit wi be m8de In ~ will the '
Mlnmum .....far AudIa fI MuncIpeI CorpondIoI. . pleacrIIed by IIIW. Tbe audit lhIII'be ~ In order
to -"111 .. unquIIIIed opinion .. the ..ICIII...."..... cI the CIty.. Commll8lon .. fIIIrty ...........111
ooiIfarmly will gennIy ~ ....ang pr".a.- conaIIt8nIIy 1IppIIed. n to ......Ine I the CIty n
~",1aIon ... complied IUl:JMlllllly wllllIppIapI'I8Ie IegII provIIIonI. I the Cu........ opinion .. other..
unqulllIed. ..,ContI__ wi fuIy cilia. "1'1.0.-. wIIh.. cay 1ft..... of __ the opllllo...
3. AI COIII8 by Coull~ Cor"'" ....... own rtak n .......pIIIfonn the.......w. ~
8bove. n, ..... CJIher\Wte epecIIed. fwnIh "18bor. tICIIlprnR.n m....... requ~ far the prapII' p.llom....
cI"1UCh ..... ' ' '
4. QuIIIIIed Wortc The Con'.... "II that.. ........ by COlllb**, ... be ....... by. c.tIIed PublIc
AcoountIn. CPA, 01' ..... "..--ria aupervIIIon. n that.. work wi be fIIhfuIy performed ~ en ...
dIIgence. Con...... 11M ,....nIIId. n by enI8rtng Into thIa COillbu now "'1._ Nt.. ......... .'VIed
'to" work ....... ..... ,thIa COiIlb~ .. July ~ lID peI10rm the . vice to which theywll be II1Igned In .
IIcIIed ilnd ........ ....... n. f NIqIftd to be regII,.red. ..... 01' bonded by the SIII8 cI Q.,n. RIO
regIRnd~ ...... n bonded. . . , ,
5. CoInIMnoIiiIent ~ ..... eu....,. .. to begin the ad... 45 ___ following JWy 1 cI.a. ~'-
oom..... ad by NcMimber 15 cI..... ~. Upon complellon. wrIIIn reporta .. to be del"" to.. Audl
Comm.... far COIlllder8llon n nMew .. comm..... Ak ..... n . the AId eonvn... 25
,.,., MLncIpIII Audt Ccnnlct
PIge 1 el7
copIeI tI the fIn8I CIty report ~ 2fS capIee tI the ftnII million nIpart .... be deIIv8r8d to the CIy. The bin
.. contIInt tI the reparta .... be In IlCCORIIInce with. 8nd riot .. hn. thIIt reqund by the Mlnknl.lll S18ndnI for
Audia tI 0nIg0n MunIcIpIlI CarpcnIIanI. .
8. FInMCIII__.... CIy wi provide for IUCh ..ICIII........ . may be nec"'1ry to fuIy dIIcIaIe ... fIIIrty .
PAlIIN the ....... tI operallanl for.. perIadI under ... 8nd the ..... candllJon at the end tI.... perIoda.
. Although III CIty'a ~. the reporta...to be cIndI8d 8nd pMpnd by.the eo....actof. The COlt tI prepIf'~lQ
IUCh finwIcIII............ .... be IncIlIded In .. fee for caoducIInG .. .. . let farth.libcMt. .
7. ........ CondIIoM. ShcUd &n8IIII candIIane .... CI' be........ ch.Itng" CXUI8 tI the .. wher8by" .
...... tI the COlllluo. .. nee..lery be)aMI'" 8xtent tI the work OOIdlmplllted. WIllen noIIftcIIIIon tllUCh
UI'IUIU8I condIIIona Ih8I be delivered to .. C1y. who ....1nItruct.. COlli..... In writing COIICIIftng IUCh
8dd1tlonlll..... A IIgned copy.tI eICh IUCh notIIIcatIon 8nd InItructIon .... be dellvenMllrnmedIat8Iy to ..
SecNt8ly tI State by" CIty. .
8. eo.,.l*IllIIon: CIty IhIII P8Y CoI"J~ for.... perfarmed.1ncIudIng COllI and ...... ..aum apecIIIed
1IboWt. Once work comm..... 1nvaIceI..... be pr.p.ed Md ..bmltl8d by" tenth tI the monIh for work .
completed. In .. prior month. PayinenIa ahII be made within 30 dayI ~.. d8I8 tI..lnvaIae. Should "'COiltrW
be prwnaIInIy termlnlted. ~ wi be made for work com..... ... 8CCIIPI8d to elite tI tlrmlnallan. .
8. Compllllon DIlle: CoI...adoI.... af8rt performing .. .... under this "","'u by" beginning dill ~
8bove 8nd complete.. ..we by" complellon d8I8 hbIIed 1Ibove. . . .
10. Col.. ExIerIRIn. cay.... Coutl.. may eJdIndthll ~.aQt for up.to two fIIc8I Y8II'I beyond FY 2008-2008
upon IUCh tIrmI end candItIonI_ they... mutully.... '
. 11. OwneNhIp of DocuinInIa: All cIocumenII........ by CoI...1dor p&n&.IR to this ~"'1h8I be .. propIIty tI
. CIty. .
12. ItIINtoIy R8qu1........: ORB 278C.606. 278C.516. 278C.&20 nl278C.630.. made pII't tI thII ~.... .
13. LIvIng..............: If.. 8mCU1t tI this _111.11118.838 CI' men. eu..bldor II reqund to comply with
ch8pt8r 3.12 tI.. AIhI8nd.M&in1c1p81 Code by ~ alvlnQ .... . dIIIIned In this chapIiIr. to" ~
peIformlng work ...... coi.~ nI to My ~.~ who performs BCNt CI' men tIo..-vIce work WIder
this cot"'. Cotlb.... II also requftd to paM .. notice attaChed ..... . Exhibit C predOmlrwltly In - ....
. wit. be ..... by all employell. . . . .
14. 1iIdImnIIIaIIIo: Cotltr... ..,.. to defMd. indemnify 8I'ld ..,. C1y. .. aIIkBa. employe II and agenIa twn IIII
hm any and'a11Ioae1. dame. ilctIana. COlla. ....11. jUdgmenIB.lUbroptIona. CI' oIt.- darnageI ~ from
~ to any pnon (including ~ ~ In dedi). CI' cIarnIIge (inducing loll CI' deItructIon) to prapIIty. tI
whaI80eNr nIIIn &riling out tI CI' IIIC1deN to .. pert'annance tI this COliIlr. by Qu..1dor (inducing but not llmlld
. to. eu....".. employell........... othndeillgnlltld byeu."ACU.to perfarm workCl'...... aIIIldarttothll
(Mltract). CoIIIrUut IhIIl not be held ........ for My..... experIl...cIaIina.lUbrogIIonI. 8CtIanI. COllI.
JudsJn**. CI' other darnageI. chctIy.lOleIy.and proxIrn8aIIy _lied' by" negIIgInaI tI C1y.
16. T...............: .
a. ......~~ ThIs -"'.'may.be termlnlled It iIny time by mutual ~.tI both ....... .
b. ~ ~. ThIs eo."'~ may be term~ at My time by CIty upon 30 dIlya' naIcIln writing
and delivered byclltlled mal CI" In peI'8OII.. . . . .
c. Fer r..- r ' CIy may termlnllt8<< rnodfy this co.ciI_ In whole CI' In pM. effeatlve upon dIIIvery tI
wrItI8n notice to "CoIdr1dot. <<.. IUCh ....... _ may be eltabllIhed ,by CIty under My tI the faIcMlng .
concItIonI: .
. I. If CIty funding from feder8I. ...... county CI' oIher ICUceIII not obt8lned n contIrued It ..
euIIIQent to allow for the pur~ .11 tI..lndk: IIi d ...,aty d ....bI;
II. Iffedenil CI'.... regulallor. CI' ~.. modIIed. cIw1ged. CI' 1I1t8rpn1led.1n IUCh ~ war..
that the ....... ... no longer IIIcrnbIe CI' IIppR)prIate for p&.I'dtMl. under thlsCOl*_ CI'''
no longer eligible fer.. biding IJrOpaIed fer peymenII auIharIzIid by this tiOI*_ CI' . .
,11. If any ncer.e or aertlltJm. reqUnd by 1M CI' regWatIan to be hIkt by eu....-=- to provide"
...... ~ by" cotabu II for MY...... denied. revak8d. .....Ided. or not ..--...d.
d. 'Far~"ara,-lh. . '.
I. EIIIw' cay CI' eo."'aca III8Y tw'InNII this COI"'. In o. eveN d a ..... d the OWl'. by
.. ott.. PrIor to IUCh tllrmlnllan the pII'ty ....dng termination IhaII gNe to the oe. party
wrtIIIn naIIce d.. ...... Md IntR to 1InnhIt8. I" pIrty.cammllq" an.n .. not
IinIIreIy and .. ...... .... 15 ~ tI.. .. d.. noIIce. CI' wIhIn IUCh oItw partod .
the pmy ~ th8 notICe may.authorIz8 Cl'req&ft, ...the UUI.. may be tIIn'nNI8d It my
time ....... by. wrIIIn naIIa8 d termlnllan by the pII'ty giving notice.. . .
.. TIme" d.. Iii I'" fer.CoI........ perfamwIce d.-:ll and fMIY obIQI4'Gn ... duly &I"idIr
this COI"'''' CIty by'wrIIiIn notice to Cot..... d .,.. CI" breach may at MY time ........
-.. whole CI' .-.y part d.. QQtltrul ea.1Ir__ fall to pnwIde ....-m. called fer by thII
COIItnd .... .. time epacIIed .... CI' In .. exllllIIan thend. .
II. The _ rwnedIl. d . In .. .1bMatIon .. not...... and.. In
DJ7 ......... AucIt Conhct P11g12 tl7 .'
.
8ddIIIon 10 My aIher rW* Met rwnedIeI provided by law or under this ~nct.
e. ~ ....Ilv d FWtIM. Termlnlllan or mocIIIIcIIIIon d this "",.act pwIU8IIt to IUbIectIaII8 .. b. or
c 8bove Ih8I be wIhaut prejudice 10 My obIg8tkn ai' IIabIIIIII d .....pmy -...y .xrued prtar to IUCh
terrnlnlllort or mocIIIIcIIIIon. HoMwer. upon naIvIng a notice d tIrmInIIIIon (11IQId... whIIt8' IUCh .notIce II
given ~ to 1I1bIecIIanI.. b. cord d this....,. ea..~ 1hIII.lmmedlatllly ~ II acMIII &I'Ider
tis CDlibw. unIeII exp;.IIy dlnlclld ottwwIIe by CIty In o. notice d ....1nIIIon. F&dIer. upon tlrmln8llan.
CoI....... __ .... to CIty.. CDllIIact documenII.1nfonn8IIan. ~ Md.__ property that..
or would be dIllvwIIbIeI had o. co...4 been complel8d. . CIty.... pay Co.IIr&tor for work performed prior to
o. termlnlllort d8t81111.1Ch work was peIfarmed In accord8Ia wlIh o. Cornet.
18. 1.............U:o..,...........: CGlltracb II... Independent CDlnctor Met not... employee dthe cay.
ea. ..... ... hawt o. com.... r8IpOI'1II)Illy far.. perform... d this COi dract. eu..6CW Ih8!I provide .
workerI' compeneallon ...._ required In ORS Ch 858 far all peI'IOI1I employed 10 perbm work ~ 10
tis COlIb_ CoI....... II 8 aubject emplo)w that wII comply will ORS 858.017.
17. AaaIgnment.... ~...: CoIllractor Ih8II not MIIgn thII co.. act or lUtM)....act eny portion d the work
wIIhout o. wrtiItn COMent d CIty. Any altllmplBd alignment or IUboo. . act without wrttten ~ d CIty .... be .
void. COli"'" IhaII be fuIy...... far.. acIa or omlllloni d my 8IiIgnI or SWXM...... Md d III
penIOI'II emplo)wl by them. Met the IIppnMII by CIty d My M8lgllIftent or ~.IraCt.... not cnaI8 My
COIdr1IlCtuII relation betu.reen o. .... or IUbCDIllracb and CIty.' .
18. o.r.uIt. The CoIIb..... .1haII be In dIIIUt d thII ~ r eu...Aor. commlla any m.-.. n.:h or dIfUt d
my COV8IWIt. WllTMty. oerIIfIcatIan. or obligation It ow. under o. eo...act .11 QRF .......... to the QRF
Rules or.... any 1--' cer1IIIcaIrt or CII1IIIc8IIon thalli requInKI to peIfarm o. ServIcM or to tpIIIy.. 8 QRF II
ea.... .. qualified . 8 QRF for tie aar8ement 1nItIIuteI... action far relief In MnkruI*Y or 11M InItIIuted
agaInet .... action far hIoIvency. ....... 8 aeneraI......ent far.. benIfI d credItars: or...... doing .....
'on 8 regu8" belli d.. type IdeIdIIIed In II obIlg8IIonI under.. COI.II. or IItt8mplalD MIIgn'",,* In. or
. del.gate duIIeI under. .. Cornet.
10. I.......... CoIllledbr.1haII .Ia.own..... provIde"foIowIng 1nM.nncI!: .
. ~. wartcr. ec.n....................... In compliance with ORB ..017. which requ_ IIIbject em~ 10
provide 0nIgan ...... compeneallon COV8I1Ige far .. their JUbject wark8rI .
b. Pmf-a-w.. I""'" DInnce with a combined lingle ...... or.. equivalent. fl notlea", S5OO.000.
far .... daIm. incident or occurence. 'mill to ctMI darnageI call.eeI by error. omIIIIan or negligent acta
r8I8t8d 10 o. pral'1I.1onaI ~bI to be pruvIded UI)der" cC:R-'act. '. .' .
C. G8IwIIII WIIIIv ...... with a combined "11m,, or" equivalent. d not lea than _.000. for
.... 0CCQIWIC8 far Badly IrtJry and Property Damage. It.. 1ndude.~dr""'lIabIIly cov.rIlgI for..
indemnity provided under.. COi..4. . .
d. ~ 1 ....Itv...... with 8 combined lingle Iml. or the equivalent. d not ilia "1500.000; .
far ... aoddent far BodIy 1t1WY and Property Damage. including covel age far owned. hnd or narHMnICI
~ ................ .
Y81_. .'.,..--.
e. NaIIa8 d .......-........ or cNnaB. There.... be no c:anoIIIaIIon. mat8rtaI Change. nIdIlCIIort d 11mb or
Intent not to __"1nIurInoe CDWenIge(.) WIthout 30 dayI' wrtItennotlce fnJm .. ea...... QI' lllIanr(.) to
..~ .'
f~ AddIllan8lI~-- d 11WJI'8Ial. CoIdRIlctor IhaII nllime The CIty d AahIInd. 0rIg0n, nil'
.1.cIad allk:18I1. GIllen n employa.. _ Addllonall..... on any ...... poIlcIeI requNd hnIn but any
with ~ to ea.......,.. ...-..-IceI to be provIded.under this eu. . act. Aa evidence dO. ...... CCNII'IIgII
. required by thIi CoII11W. .. CoII11.. .... ~ accept8bIe N&Iw1ce oertIftc: 11111 prior to 00In1llll1dng work
UI1der" COIlbaL The C8tIIcI8 wII apecIfy all ~..1BtIeI who .. AddItIOi18l1...... I....., com.....
.or ...... ..1Ubject to.. .CItY. aocept8nce. If requeiIted. complete __ d mnnce paIcIeI: truIt . .
ilgreementa. ell:. .... be provided to.. CIty. The COIlIr__.... be tInancIaIy....... far.. pd-
cIeductaJfeI. ...,~ retenIIoI. and/or .............. '. .
20. ~ a.-: ~; V_ ThIs oo..i.et ahIII'tJ8 govemecl and conatrued In accordance wIh the IawI
d.. StIII8 d Oregon wIIhout __10 My~'. conIIIct dl8wl. ruIeI oi ~_. Any daIm. acIIon.lUIt or
praCeedlng (coI8ctIveIy. .... claim' bItt~ .. CIty'(andlor any aItw or depeItmert d.. .... d 0nIgan) n
.. CoIdrador thIt.... fran or __ ~ this co......... be ~ and conductiId aaIeIy and 8JCduIIveIy wtiI
. IM.CRuIl Ccu:t d J8CkIon Countyb" 8IIIte d Oregon. Ifi however. .. claim must be ~ In a fIdnI .
. fanIn. .., It lhaII'be IIro&9It n'oanduct8d IOIIIy n exduIIvIIy wIIhIn 1M UnI8d ... 0IIIrIat CUt b'''
DIIIrIct ~ oreoon tied In JIlCIcIon County. Oregon. eo........ by the IIgnIUe hnIn dll aulhurlz8d.
".1.1...11.... hereby 0011"_ to the In peI'IOI.... jwIIdIcIIon'dlllld autI. In no....... thlllIlClIIDn be
conatrued _ 8 WaIver by CIty d any farm d ....... br Imm~. __ on the EIevenIh AmIndmert to the UnI8d
St8t8I ConIIIIutIon. or oItwwIIe. franJ My daIm or fnJm .. ptMUon. .
21. THIS CONTRACT NG ATTACHED EXHIBITS CONSTITUTE THE ENTIRE ABP~ BETWEEN THE
. PARnES. NO WAIVER. CONSENT. MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT 8tWJ.
BIND EITHER PARrY UNl.E8S IN WRITING AMJ SIGNED BY 80TH PARTIES. SUCH WANER. CONSENT.
MODIFICATION OR CHANG IF SHAU. BE EFFECTIVEONL Y IN THE SPECIFIC INSTANCE AND FOR
. 2007 MIricIpIII AucIt ecm.ct P1g13 f#7
r- I
THE SPECIFIC PURPOSE GIVEN; THERE ARE NO UNDERSTANDINGS. AGREEMENTS. OR
REPRESENTATIONS. ORAL OR VfflfTTEN. NOT SPECIFIED HEREIN REGARDING THIS CC>>lTRACT.
.CONTIWrrOR; BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE. HEREBY ACKNOWLEDGES THAT
HeSHE ~ READ THIS CONTRAcT. UNDERSTANDS IT. AND AGREES TO BE BOUND BY rrs TERMS AND
CONDITIONS. .
22. ~ (:1_, FundI AVIII8bIe and AuIhortzed: CIty hMlUtIIcIent fundi CUIW1IIy .wI1bh and
auIhorI2IId far expend-.- to fInInce .. caeta d.. coull6tl wIII* .. CIly'. ftecII yew budget. eu.....
undel..... 8IId ..... that CItY. ~ d ~ under thII CQflba4t IIIIrbdIIbIe to wark performed ......
I8It d8y d the amnt tIIcII yew 18 COIItIIIgII'1t on CIty epproprtIIIcn. or ott. expendlbn authority aiIIIcIent to 8Iow
CIty In .. exen:IIe d.. rel.D..'" lIdrn~lIIII8II~ dllcntlon. to ~ to make ~ under thII COJ...act. In
the event cay -1nIufIIcIent epproprtIIIcn. UmIt8tlonl or oIhet expendIb.n authCJrIly. CIty may t8rm1nllla tNI
COIIlr6Ct without penBIty or IIIIbIIty to CIty. ertecIIve upOn .. delivery d wrttten naIIce to Co.lbador. with no.furIher
liabiiity to Conb..... . ., . .
c...1I........ CoI...... Ih8II the certIfIcaIIon 8IIIlched henIto .. ExhIJI B and herein rerer..ce.
~. ~OFAIIUN~
DATE'
~o/e-?
DATE
CONTRACT AW~ IRJ FtONGS DETERMIE) BY:
By.
nn.E
FedIfIIIDf
.~--~ t:f ~&/Z~
CIty DIpM/Il!IIIt ..... 011I: oS;
~ ~ ?~, '6'''t:J~ '#e)
ACCOUNT'/~ P--.~'~P41p "~~f'I''''d
(Far ~...... only) .
. ~ ~ 4!l7r~f!r
PUROIASE ORDER' ~ ~iI1 ", If:) t;
~11"d Wlbm nut be ........... ClIIIhct
"
2007 M&ncIpaI AucIt Cornet
Plge4of7
..' '.
CIty of ~Iand
.... ~.Propoeai
.lIunIoI....A.udIt .... .
, .
EXHIBIT -All
CITY PARICB . 'TOTAL,
*~OAOOO . * R.~M .'Rr~nn
1,400. .700 2,100
2,200 1,880 4.000
'.
A&dt ~ .
FWmlIII...... PrIIwIIOI.'
sqllAIII(I ~)
oe.
GFPAcwa.~Ai:HlJ_
-!'-
-"- -"-
~'. -0-
-0- 2.300
..0- '.lon
, ' .
. ..;JU, 000 .149.000
'. "
'.11,330 . '50,470
, .
ot.'TIChnIDII.- T'UII..
-0-
,--.. AulIII~ FGocf 1-' ~
, '
.~~~TRnIIln~TiX~.~' ,
. "2,,300
. .
" 2.100
, '.
ToIII tar v_ 0i1I
"38,000
ToIII tar Y_lWo
. '39',140
. .'.
T* tar Y_1'tIIIe
J40.300,
~~.
. .
. . .~,
.,. "'i
'.
.....1II81rva1 by fbr:
PIrM
1125
I.
I.
I ."
I '
, AFP.. ExhIII.A.,.FeI ArrIi1ann wOrIit-. "1 ~ 1
I .... " . ,:' :
.. MIiIIgIr
.1aloIJIIIIt
~
'100
,. 80
, 45
. .
10
IXH1IIll
CER11F1CATIONIlREPRESENTATION8: Contractor. under penalty of perjury.. certIfte8 that (a) the .
. number shown on the attached W-8 fOrm Is Its conect taxpayer 10 (or 18 waiting for the runber to be
Issued to It and (b) Contractor Is not subject to backup withholding becau. (I) It Is.exempt from
backup ~hoIdlng or (U)'1t has not been notified by.the Internal Revenue ServIce . (IRS) that It Is
subject to baCkup withholding 88 a result of a faHureto report aU Irfterest or d1vldend8. or (III) the IRS .
has notified ~ that It Is no longer subject to backup withholding. Contractor further I8pI888I'It8 and
warrants to CIty that (a) It has the.power and authortty to enter Into.and perform the work. (b) tt:-
Contract, when executed and delivered. shall be a valid and binding obligation of ~
enforceable In accordance with Its.terms. (c) the work under the. Contract shall be perfonned In
accordance with the hlghestprofeselonal standard8. and (d) Contractor 18 qUalIfIed. profelllonally
competent and duly licensed to perfOrm the work. Contractor aI80 certifies under penalty of perjury
that Its business 18 not In violation Of any Oregon tax laws. and.1t Is a corporation 8LJthorDd. to act on
. behalf of the entity designated above and authorized to do tulness In Oregon or 18 an Independent
Contractora8 defined In the contract docunenta. and has checked four or more of the following
~: .
.,,-
.,,--
. (1) I cany out u,. labor or 88I'YIce8 at a location separate from my resldMCe or Is 10 8
specific PortIon of my residence. set aside 88 the location of the ~.
(2) ConvnercIaI adV8l'tl8lng or business cards or a trade 888OC18t1on rnernbfnhlp are
. purchased for the business.
(3) Telep.-a.ll8tlng Is used for the business separate from the peraonaIl88Idence listing.
(4) Labor or 88I'YIce8 are performed only PUI'8U8l1t to wrttlen contrada. .'
-- (5) Labor or ..rvlcesare perform8d for two or more dltfer8nt pensons WIthIn 8 period of one
~.
(8) . I 888Lm8 financial ~nslblllty for defective wortcmanshlp or for service not provided
88 evidenced by the own&r8hlp of performance bond8. warranties. MOr8 and oml88lon
Insurance or liability Insurance relating to th8 labor or 88I'YIce8 to be provided.
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2<<J7 MLncIpBI AucIt CanIiIIct
p.g.efl7
CITY or I\SHLI\ND. OHEGON
EXIIIIII.C
City of Ashland'
. '.' . LIVIN'G .
,.,
E m p ! 0 Y (" p~; m U ',t b p p:l i d ;1
f iV' n ~l '~'l.l 'j P:
> For II'" warIc8d ..... a
-- COI*actbetwlen..
employer ancUhe cay of
AIhIIhIlthe coubu
......... or men.
.> For II houri worIc8d In a .
monIh 1 the ~ epends
.50% or men of the .
~'. tIme.ln th8t monIh
. working on a ... or
portion of~ of..
. ~,lthe.empIoyer has
IIn Or men employee., n
his IICIMid bIcIaI
. lInlll8nce for the proJect or
...... from the cay of .
AahI8nd In __ of........
~ I" employer II the cay of
AahIIRIIncIucIq the P8rb
and R8cnNIIIon [)epeI1rrMn.
> in Clbllllq the IvIng wage,
emPbYtn may add the value
of he8IIh CR,I1Ihnrd.
401K &nd IRS eligible
mdelli pin (including
chIdc:aI8) ben8III m the .
__ of... received by
the ernpIoyIe. .
~ Noll: -employee' does not
Irdude temponIy or part-time
employees' hied for leas tt8'I
1040 hQurs In -rt twelve- .
month period. For more
detaIIa on appIcibIty of this
poley, pIeaM _ AahI8nd
MooicIpaI Code SecIIon
3.12.020.
For :ldditiof1:l1 info:rn"tpl:1:
.
Calthi Ashland CIty AdnmIsba,(. oIIIce 11541~ or WIle to the cay ~., city Hal,
20 East MaIn Str8et. AsNand, ~ 87520 orvlllt ~ cIly'l W8b8I8 II~. '.
Mollet to ~: ThIs noIIce must be posted predomNlllly In .... ....1 can be eeen Irt II
MIpIoye.I. C I 'I yO,
. ASHLAND
2007 ~ AucltCcnrid
. PIIge 7 al7
CITY RECORDER'S COpy
Page 1 / 1
Ashland Park Commission
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
r:;:~II.~
7/30/2007
~~
00012
,
VENDOR: 000632
PAULY, ROGERS AND CO., P.C.
12700 SW 72ND AVENUE
TIGARD, OR 97223
SHIP TO:
FOB Point:
Tenns: net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: Park and Recreation
Contact: Lee TuneberQ
Confinning? No
Municipal Audit Services FY 2007-2008
(Year 2 of initial 3-year contract)
Per attached fee arranQement worksheet
Request for Proposal
Contract for Municipal Audit Services
Contract terms: FY 2007,2008,2009
BeQinninQ date: February 20, 2007
Completion date: November 15, 2009
11,330.00
This contract may be extended an
additional two (2) years for a maximum
period of five (5) years.
POs to be issued annually
BILL TO:
SUBTOTAL
TAX
FREIGHT
TOTAL
,<M ~r1
lL~ 7/Jd~7
A orized Signature
VENDOR COPY