HomeMy WebLinkAbout2007-178 Contract - CVO Electrical Systems
PERSONAL SERVICES CONTRACT
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: CVO Electrical Systems, LLC
CONTACT: Jerry Witkowski, P.E.
ADDRESS: 1600 SW Western Blvd., Suite 160
Corvallis, OR 97333
TELEPHONE: (541) 752-2829
DATE AGREEMENT PREPARED: Jul 3,2007 FAX: (541) 752-4830
BEGINNING DATE: Jul 3,2007 COMPLETION DATE: June 30, 2008
COMPENSATION: Engineering services billing rates per attached letter dated June 6,2007. Not to exceed
$30,000.
SERVICES TO BE PROVIDED: Ongoing engineering services for the Electric Department, as initially
ro osed in the RFP for the Stud of the Electrical Distribution S stem Feb/2003.
ADDITIONAL TERMS:
FINDINGS:
Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Department
Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have
adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for
utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and
capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and
financial constraints provided; (5) the consultant's proposal will best serve the needs of the City; and (6) the
compensation negotiated herein is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1 . Findings I Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work
completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract
be prematurely terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $16,936 or more, Consultant is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not
limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, 'ud ments, or other dama es, directl ,solei ,and roximatel caused b the ne li ence of Cit .
Contract for Personal Services, Revised by Legal 03/26/2007, Page 1 of 6
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
Hi. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obliqation/Liabilityof Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liability insurance with a combined single limit, or the equivalent, of not less than
$1,000,000 for each claim, incident or occurrence. This is to cover damages caused by error, omission or
negligent acts related to the professional services to be provided under this contract.
c. General Liability insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for
each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the
indemnity provided under this contract.
d. Automobile Liabilitv insurance with a combined sinqle limit, or the equivalent, of not less than Enter one:
Contract for Personal Services, Revised by Legal 03/26/2007, Page 2 of 6
$200,000 $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
u Ing coverage for owned, hired or non-owned vehicles, as applicable.
e. Notice of cancellation or chanqe. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Consultant's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Consultant shall furnish acceptable insurance certificates prior to commencing work
under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies
or entities are subject to the City's acceptance. If requested, complete copies of insurance policies; trust
agreements, etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent
deductibles, self-insured retentions and/or self-insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall si n the certification attached hereto as Exhibit A and herein incorporated by reference.
CONSULTANT CITY OF ASHLAND:
BY
BY
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TITLE
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,
DATE
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DATE
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Date:
FederallD#
20- 2q-2.S?/S"
ACCOUNT #
'Completed W9 form must be submitted with contract
PURCHASE ORDER #
(For City purposes only)
(;77 p cf~
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Contract for Personal Services, Revised by Legal 03/26/2007, Page 3 of 6
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
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(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
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Contract for Personal Services, Revised by Legal 03/26/2007, Page 4 of 6
Form W-9
Request for Taxpayer
Identification Number and Certification
Give form to the
requester. Do not
send to the IRS.
(Rev. January 2003)
Department of the Treasury
Internal Reve~e Service
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Name
Business name. if different from above
\)
Address (number. street. and apt. or suite no.)
~ 0 0 Exempt from backup
l.llII Partnership Other ~ ..... . __ .. __ __.. __ withholding
Requester's name and address (optional)
Enter your TIN in the appropriate box. For individuals. this is your social security number (SSN). I Social security number I
However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on ~
page 3. For other entities. it is your employer identification number (EIN). If you do not have a number.
see How to get a TIN on page 3. or
Note: If the account is in more than one name. see the chart on page 4 for guidelines on whose number
to enter.
Certification
Under penalties of perjury. I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me). and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding. or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends. or (c) the IRS has
notified me that I am no longer subject to backup withholding. and
3. I am a U.S. person (including a U.S. resident alien).
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions. item 2 does not apply.
For mortgage interest paid. acquisition or abandonment of secured property. cancellation of debt. contributions to an individual retirement
arrangement (IRA). and generally. payments other than interest and dividends. you are not required to sign the Certification. but you must
provide your correct TIN. (See the instructions on page 4.)
Sign
Here
Signature of
U.S. person ~
Purpose of Form
A person who is required to file an information return with
the IRS, must obtain your correct taxpayer identification
number (TIN) to report. for example. income paid to you, real
estate transactions. mortgage interest you paid. acquisition
or abandonment of secured property. cancellation of debt. or
contributions you made to an IRA.
U.S. person. Use Form W-9 only if you are a U.S. person
(including a resident alien). to provide your correct TIN to the
person requesting it (the requester) and. when applicable. to:
1. Certify that the TIN you are giving is correct (or you are
waiting for a number to be issued).
2. Certify that you are not subject to backup withholding.
or
3. Claim exemption from backup withholding if you are a
U.S. exempt payee.
Note: If a requester gives you a form other than Form W-9
to request your TIN. you must use the requester's form if it is
substantially similar to this Form W-9.
Foreign person. If you are a foreign person, use the
appropriate Form W-8 (see Pub. 515, Withholding of Tax on
Nonresident Aliens and Foreign Entities).
Date ~
Nonresident alien who becomes a resident alien.
Generally. only a nonresident alien individual may use the
terms of a tax treaty to reduce or eliminate U.S. tax on
certain types of income. However. most tax treaties contain a
provision known as a "saving clause." Exceptions specified
in the saving clause may permit an exemption from tax to
continue for certain types of income even after the recipient
has otherwise become a U.S. resident alien for tax purposes.
If you are a U.S. resident alien who is relying on an
exception contained in the saving clause of a tax treaty to
claim an exemption from U.S. tax on certain types of income.
you must attach a statement that specifies the following five
items:
1. The treaty country. Generally. this must be the same
treaty under which you claimed exemption from tax as a
nonresident alien.
2. The treaty article addressing the income.
3. The article number (or location) in the tax treaty that
contains the saving clause and its exceptions.
4. The type and amount of income that qualifies for the
exemption from tax.
5. Sufficient facts to justify the exemption from tax under
the terms of the treaty article.
Cat. No. 10231X
Form W-9 (Rev. 1-2003)
Contract for Personal Services, Revised by Legal 03/26/2007, Page 5 of 6
CITY OF ASHLAND, OREGON
EXHIBIT B
City of Ashland
LIVING
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a living wage.
~~1I
Ir_~
Employees must be paid a
living wage:
~ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $17,342 or more.
)Po For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or
a!lDper hour effective June 30, 2007
(Increases annually every June 30 by the
Consumer Price Index)
portion of business of their
employer, if the employer has
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of $17,342.
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
~ In calculating the living wage,
employers may add the value
of health care, retirement,
401 K and IRS eligible
cafeteria plans (including
childcare) benefits to the
amount of wages received by
the employee.
~ Note: "Employee" does not
include temporary or part-time
employees hired for less than
1040 hours in any twelve-
month period. For more
details on applicability of this
policy, please see Ashland
Municipal Code Section
3.12.020.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,
20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
Contract for Personal Services, Revised by Legal 03/26/2007, Page 6 of 6
CITY OF
ASHLAND
June 6, 2007
evo
Electrical
Systems, LLC
Mr. Scott Johnson
Operations Superintendent
Oty of Ashland
90 North Mountain Avenue
Ashland, OR 975520
Subject:
Engineering Services Billing Rates
Dear Scott:
Weare very pleased to continue to provide engineering services to the Oty of Ashland. Our
billing rates, as listed below, shall remain the same as in the past though the next fiscal year.
Senior Engineer
Senioi',Engineer
Junibr"Engineer' ~);,
Office Assistance/ CAD
Dave Castor
Jerry Witkowski
Marty Stoddard
Audrey Irwin
$l00/hour
$l00/hour
$85/hour
$45/hour
Should we acquire new staff, depending on their classification their rates will be in-line with
those noted above.
It is our goal to offer quality services at reasonable rates and maintain clients on a long-term
basis. We hope our products meet the Oty's objectives and we enjoy working with the City's
staff. Again we are very pleased to continue working for the City of Ashland.
Please give us a call if there are any questions with our services or rates.
Sincerely,
CVO Electrical Systems, LLC
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1600 SW Western Blvd, Suite 160 . Corvallis, OR 97333 . Phone (541)752-2829 . Fax (541)752-4830
ACORDTM CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYYYY)
7/20/2007
PRODUCER (541) 757-1321 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Barker-Uerlings Insurance Inc ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
340 N W 5th Street HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
POBox 1378 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Corvallis, OR 97339 INSURERS AFFORDING COVERAGE NAIC#
-- CVO Electrical Systems, LLC
INSURED INSURER A Hartford Casualty Insurance Company
1600 SW Western Blvd., Suite 160 INSURER B Twin City Fire Insurance Company
Corvallis, OR 97333- INSURER C. U S Specialty Insurance Company
INSURER D
INSURER E.
CVOELEC-01 LIST
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
INSR ~~~F P~}+~~5~j.!f~~~ POLICY EXPIRATION
LTR POLICY NUMBER LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
A X COMMERCIAL GENERAL LIABILITY 52SBATL7259 7/5/2007 7/5/2008 ~~~~~is lEa occurence\ $ 300,000
I CLAIMS MADE 0 OCCUR MED EXP (Anyone person) $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $ 2,000,000
!Xl POLICY r'l ~~WT n LOC
~OMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
A ANY AUTO 52SBATL7259 7/5/2007 7/5/2008 (Ea accident)
-
- ALL OWNED AUTOS BODILY INJURY
$
SCHEDULED AUTOS (Per person)
-
X HIRED AUTOS BODILY INJURY
- $
X NON-OWNED AUTOS (Per accident)
-
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
R ANY AUTO OTHER THAN EA ACC $
AUTO ONLY AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ 1,000,000
A ~ OCCUR D CLAIMS MADE 52SBATL7259 7/5/2007 7/5/2008 AGGREGATE $ 1,000,000
$
~ DEDUCTIBLE $
X RETENTION $ 10,000 $
WORKERS COMPENSATION AND I X I WC STATU- T IOTH-
I TORY LIMITS ER
B \ t:.MPLu-(ERS' LlABiLiTi 52WECNZ9065 lIb/2007 715/2008 EL EACH ACCIDENT $ 500,000
ANY PROPRIETOR/PARTNER/EXECUTIVE 500,000
OFFICER/MEMBER EXCLUDED? EL. DISEASE - EA EMPLOYEE $
If yes, describe under E.L. DISEASE - POLICY LIMIT $ 500,000
SPECIAL PROVISIONS below
OTHER
C Professional Liability US061147102 9/1/2006 9/1/2007 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
CERTIFICATE HOLDER
CANCELLATION
City of Ashland
Attn: Kari Olson
90 North Mountain Ave.
Ashland, OR 97520-
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 3~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
~ - ~-e. -!!1!1# ~
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@ ACORD CORPORATION 1988
ACORD 25 (2001/08)
"
CITY RECOHDER'S COPl Page 1 /1
~A'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
7/30/2007
L l
VENDOR: 010860
CVO ELECTRICAL SYSTEMS, LLC
1600 SW WESTERN BLVD, STE 160
CORVALLIS. OR 97333
SHIP TO: Ashland Electric Department
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
. Terms: Net 30 days
Req. Del. Date:
Speclallnst:
Req. No.:
Dept.: ELECTRIC
Contact: Scott Johnson
Confirming? No
OnQoinQ EnQineerinQ Services to be
provided as needed for the Electric
Department, Per the attached billinQ
rates.
30,000.00
Contract for Personal Services
BeQinninQ date: July 3, 2007
Completion date: June 30, 2008
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND. OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
o 000.00
0.00
0.00
30,000.00
~ ~~atu:e ~7
VENDOR COPY
CITY OF
ASHLAND
REQUISITION FORM
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request: I ~ 1'-( l i:l1
Required Date of Delivery/Service: I ~O)-2.06C(
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
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SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Not required)
intermediate Procurement
o (3) Written Quotes
(Copies attached)
Sole Source
o Written findings attached
CooDeratIve Procurement
o State of ORIWA contract
o Other government agency contract
o Copy of contract attached
o Contract #
Reauest for ProDosaI
(Copies on file)
SD8C1a11 ExemDt
o Written findings attached
Emeraency
o Written findings attached
invitation to BId
(Copies on file)
Description of SERVICES
Of"1a.~ ~1t"\<<f1~ wm~ CuG ~ un hu
~ Y\IV\.~ ~i'lC)t \JY',. 2.A. er, Ot ~ r.x.w
D Per attached PROPOSAL
Total Cost
$ bO,ooo.OO
'tem " Quantity Unit
Description of MATERIALS
Unit Price
Total Cost
D TOTAL COST
Per attached QUOTE
Project Number _ _ _ _ _ _ . _ _ _ $ '30, ceD ..~
Account Number 12'-0 J!. -'1: ~ JJ)~IS:!5J
· Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
ion provided above meets the City of Ashland public contracting requiremen s,
upervlsorlDept. Head Signature:
/
CITY OF
ASHLAND
Memo
DATE:
TO:
FROM:
RE:
July 10, 2007
Lee Tuneberg ~
Dick Wandersche.o
CVO Scope of W 0
The City's Electric Department has been working with CVO Engineering for the past three years as our
contracted Engineering firm. They were selected via a RFP process that also included preparation of our
10 year system plan. They help us with both project designs for new developments in the city and also
provide engineering for projects that have been identified by our System study. While it is impossible to
know which new projects that might be proposed and for which we would need engineering service
from CVO, we do know that they will be providing service at a minimum, for our new control panel at
the Reeder Gulch hydro facility and also for our low side steel construction project for the new circuits
that will be constructed at the Mountain Ave Substation. I hope this satisfies your request for a definition
of the scope of work for this contract. If not, feel free to give me a call at 552 2061.
cc: Scott Johnson
Electric Department
90 N Mountain 8t
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541488-5357
Fax: 541-552 -2436
TTY: 800-735.2900
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CITY OF
-ASHLAND
Memo
DATE:
TO:
FROM:
RE:
C!()~~#b ~ChC~ lj.J (-nA C Vo
Per our request for proposal, dated November 5, 2002, the City of Ashland requested an
on-going engineering relationship with the firm that was selected to allow the city to
utilize the firm's expertise on an ongoing basis after the study's completion. The city
elected CVO Electrical Systems to provide this service. We are requesting a PO to pay
for these services for fiscal year 2007/2008.
Scott Johnson
Operations Superintendent
Electric Department
90 N Mountain Ave
Ashland. Oregon 97520
www.ashland.or.us
Tel: 541-488-5357
Fax: 541-552-2436
TTY: 800-735-2900
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