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Home My WebLink About1994-04 Designate Reps to OMECARESOLUTION NO. c?V-c~/r/ · A RESOLUTION OF THE CITY OF ASHLAND DESIGNATING ITS REPRESENTATIVES TO THE OREGON MUNICIPAL ELECTRIC CONSERVATION AGENCY (OMECA). WHEREAS, the City of Ashland has previously approved an ordinance authorizing the City's participation in OMECA; and WHEREAS, it is necessary that the Mayor and City Council designate a representative Board Member and a member of the Technical Advisory Committee. NOW, THEREFORE, BE IT RESOLVED as follows: Section 1. City Administrator Brian Almquist is hereby designated as the City of Ashland representative to the OMECA Board. Section 2. Conservation Manager Dick Wanderscheid is hereby designated as the City of Ashland representative to the OMECA Technical Advisory Committee. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the , / Nan E. Fra6klin, City Recorder qW~la SIGNED and APPROVED this/, y of Catherine M. Golden, Mayor day of %~,,--- ,,--~.7., 1994. 1994. Paul Nolte, City Attorney (r: Couneil\OMECA.res) DE0-21-93 TUE ]5:08 RGJ FfiX NO, 5032283589 P. 01 ROBERTSON GROSSWiLER & COMPANY Ed Grossuriler December 21, 1993 TO: FROM: Mr. Brian Almquist, City Administrator. City of Ashland Mr. David Bouchard, Forest Grove Light and Power Department Mr. Jim $wayne, City Manager, City of Milton-Freewater Mr. Start Kenyon, City Manager, City of Monmouth Mr. Steve Leveland. General Manager, Springfield Utility Board Ed Grosswiler ~ ~ Early responses to my memo of December 17 indicate that December 19-20-21 are not good dates for signing of the Intergovernmental Agreement and initial organizational meeting, The alternative dates are January 26-27-2g with a preference for January 26 for media purposes. The meeting would be in Portland. A question has been raised as to what constitutes "formal steps" in designating a representative Board member and a member of the Technical Advisory Committee. This should be in the form of/a'i'esolution by the governing body of the utility. ary~ first given the options of an,,. ~ Thanks. co: Dick Wanderscheid, Ashland Glen Crinklaw, Forest Grove Mike Charlo, Milton-Freewater Dennis Busby. Monmouth Bob Schmitt, Springfield Tom O'Connor, OMEU Ann Sherman, Ater Wynne et al Roy Hemmingway, OMECA DE0-17-93 FRI 16:22 RGJ F~X NO. BO32283S89 P. O1/02 ROBERTSON GROSSWILER & COMPANY December 17, 1993 FROM: Mr. Brian Almquist, City Administrator, City of Ashland Mr- David Bouchard, Forest Grove Light and Power Department Mr. Jim Swayne, City Manager, City of Milton-Freewater Mr. Stan Kenyon, City Manager, City of Monmouth Mr. Steve Loveland, General Manager, Springfield Utility Board VIA Fax Ed Grosswiler Five municipal utilities have completed action on resolutions creating the Oregon Municipal Energy and Conservation Agency. We are now seeking to identify a date in the third week of January to sign the agreement and take the necessary initial steps to get the organization formally in place. Our plan is to schedule an informal briefing at 10:00 a .m- on the next steps, followed by a news conference at which the participants will sign the agreement and brief remarks will be made. An informal lunch will follow. The day will conclude with a formal business meeting at which by-laws and other start-up business will be discussed and a report will be made on progress tt~ negotiations with BPA. Signing of the Intergovernmental Agreement must be by the person authorized to commit the municipal utility to such an agreement. In addition to selecting a meeting date, the purpose of this letter is to request that you take formal steps to designa tea repre~ntative Board member and a member of the Technical Advisory Committee prior to the third week in January. We would also request that you provide us with a list.of people you wish to invite to the signing ceremony and the lunch to follow. Suggestions of who should be on this list include supportive local legislators and other elected officials, appointed officials and, perhaps, news media. We expect to invite Senator Mark Hatfield and Representative Peter DeFazio, a representative of the Northwest Power Planning council, the governor's office; State Senator Joyce Cohen; Oregon news media and the trade press. ROBERTSON GROSSWILER & COMPANY December 29, 1993 TO: FROM: Mr. Brian Almquist, City Administrator, City of Ashland Mr. Ben McMakin, City Manager, City of Bandon Mr. David Bouchard, Director, Forest Grove Light and Power Department Mr. John Harshman, General Manager, McMinnville Water and Light Mr. Jim Swayne, City Manager, City of Milton-Freewater Mr. Stan Kenyon, City Manager, City of Monmouth Mr. Steve Loveland, General Manager, Springfield Utility Board Ed Grosswiler Meeting Confirmation This is to confirm that the date of choice for the signing of the Intergovernmental Agreement and the first formal meeting of OMECA will be January 27 from 10:00 a.m. o 3:00 p.m., 1500 N. E. Irving, basement conference room of the 1500 Bldg. (Lloyd Center area, Portland). I'm enclosing a map which indicates the location of the meeting and parking information. CC: Dick Wanderscheid, Ashland Glen Crinklaw, Forest Grove Mike Charlo, Milton-Freewater Dennis Busby, Monmouth Bob Schmitt, Springfield Tom O'Connor, OMEU Ann Sherman, Ater Wynne et al Roy Hemmingway, OMECA 1500 S.W. First Avenue, Suite 1005 Portland, Oregon 97201 503-228-3282 FAX: 503-228-3589 D -! NE HOLLADA~/STREET ,~, pACIFIC ....... ~";' · Lot ~" ~' No. f 192 :; ' '-. 'w Z' PARK 6FA HIIB-IOO2 : w PARK New Federal . Bldg 905 LOT LLOYD COMPLEX ~ (REVISED EVACUATION PLAN) ~ ~ PARKING ROBERTSON GROSSWILER & COMPANY Ed Grosswiler December 29, 1993 TO: FROM: Mr. Brian Almquist, City Administrator, City of Ashland Mr. Ben McMakin, City Manager, City of Bandon Mr. David Bouchard, Director, Forest Grove Light and Power Department Mr. John Harshman, General Manager, McMinnville Water and Light Mr. Jim Swayne, City Manager, City of Milton-Freewater Mr. Sican Kenyon, City Manager, City of Monmouth Mr. Steve Loveland, General Manager, Springfield Utility Board Ed Grosswiler Following is a summary of where OMECA stands with regard to its grant from BPA: The BPA awarded a $125,500 grant for establishing OMECA starting in the 1993 fiscal year and continuing into fiscal year 1994. OMECA expended $24,935.95 during fiscal year 1993 (June 21-September 30) in these categories: Project Coordinator Legal Fees Overhead OMEU Director LOC Accounting TOTAL $20,000.00 3,935.95 1.000.00 $24,935.95 In the three months since the start of fiscal year 1994, OMECA has expended $25,654.62 in these categories: Project Coordinator Legal Fees Overhead TOTAL $16,497.28 8,157.34 1.000.00 $25,654.62 1500 S.W. First Avenue, Suite 1005 Portland, Oregon 97201 503-228-3282 FAX: 503-228-3589 OMECA Budget Summary Page 2 In summary, we have expended roughly 40 percent of the budget in six months, leaving sufficient funds to complete the process of starting up the Intergovernmental Entity. 'For your information, I have included the budget submitted to BPA for fiscal year 1994. We will review the budget at the January 27 meeting. Please call if you have any questions before then. cc: Dick Wanderscheid, Ashland Glen Crinklaw, Forest Grove Mike Charlo, Milton-Freewater Dennis Busby, Monmouth Bob Schmitt, Springfield Tom O'Connor, OMEU Ann Sherman, Ater Wynne et al Roy Hemmingway, OMECA Personnel Fringe Benefits Travel Equipment Supplies Contractual Construction Other OREGON MUNICIPAL ELECTRIC UTILITIES Intergovemmental Entity Start Up Budget - Fiscal Year 1994 Grant Budget OMEU Director League of Oregon Cities - Accounting' OMEU Director League of Oregon Cities - Accounting Automobile Airfare Lodging Meals Not Applicable Phone Expenses Office Supplies Postage Meeting Supplies Public Information Materials Project Coordinator (Consultant) Legal Assistance - IE Formation Conservation Plan Technical Support Not Applicable Not Applicable Total Total Total Total Total FY 1994 BUDGET Quantity Unit S/unit 78 hours $30.00 33 hours $20.00 100 hours $10.00 50 hours $10.00 5,000 miles $0.28 7 ~ights $300.00 21 flights $50.00 22 meals $25.00 hours $0.00 21 months $200.00 21 supplies $71.00 1,000 packets $1.00 10 supplies $120.00 1 supplies $2,000.00 800 hours $50.00 173.77 hours $150.00 300 hours $50.00 $0.00 $0.00 Total Budget $2,333.00 $667.00 $3t000.00 $1,000.00 $500.00 $1 t500.O0 $1,400.00 $2,100.00 $1,050.00 $550.00 $5~100.00 $0.00 $4,200.00 $1,500.00 $1,000.00 $1,200.00 $2t000.00 $9~900.00 $40,000.00 $26,065.50 $15tO00.O0 $81 t065.50 $0.00 $0.00