HomeMy WebLinkAbout2007-208 Contract - Peckham & McKenney
Contract for PERSONAL SERVICES OVER $25,000
C I T Y OF CONSULTANT: Peckham & McKenney Executive Search and Consulting
ASHLAND CO NT ACT: Bobbi Pecham
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 6700 Freeport Blvd, Suite 203A, Sacramento, CA 95822
Telephone: 541/488-6002
Fax: 541/488-5311 TELEPHONE: 916-391-2233
I
r DATE AGREEMENT PREPARED: 8-3-07 FAX: 916-391-2255
BEGINNING DATE: 7-5-07 COMPLETION DATE: 11-30-07 I
COMPENSATION: The City Agrees to pay a professional fee for the recruitment of a City Attorney and Public Works Director I
in the amount of $32,000, plus authorized expenses. A retainer amount of one third of the fee will be paid on or before August I
31, 2007, and the remainder of the fee will be divided and paid in two separate monthly invoices due and payable before the I
end of October and November 2007. Full payment of the professional fee will be paid within 4 months of execution of this
a reement or when a candidate has acce ted an offer of em 10 ment, whichever comes first. The Cit at rees to reimburse for
g p p y y ]
I out-of-pocket expenses associated with consultant travel, advertising, printing and binding, postage and delivery, clerical,
background checks, and long-distance telephone charges. Cxpe~ses wi!! be pre-approved and billed back at cost. Expenses
not to exceed $14,000.
SERVICES TO BE PROVIDED: Consultant agrees to provide Executive recruitment and placement sE~rvices for the
positions of City Attorney and Public Works Director. Bobbi Peckham and Phil McKenney as partners will provide professional
recruitment services and support according to proposal submitted by Peckham & McKenney, dated June 2007, incorporated
herein by this reference, with the modification to reflect the additional recruitment of a public works director.
ADDITIONAL TERMS: The consultant will provide a placement guarantee for a period of one year from date of hire. If the
candidate recruited and recommended by the Consultant leaves employment with the City of Ashland for any reason during
their first year, Consultant will provide a one-time replacement at no additional charge, except expenses.
I
I
I
~. - -------~
FINDINGS: i
I Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Contracting Officer I
, finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have adequate personnel I
nor resources to perform the services; and (3) the statement of work represents the department's plan for utilization of such I
personal services; and (4) the undersigned consultant has specialized experience, education, training and capability sufficient I
to perform the quality, quantity and type of work requested in the scope of work within the time and financial constraints
provided.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT
, AGREE as follows:
1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated I
herein by this reference.
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described '
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper
performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all
personnel assigned to the work required under this contract are fully qualified to perform the service to which they
will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the
State of Oregon, are so registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date
indicated above and complete the service by the completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum
specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for
work completed in the prior month, or as otherwise specified. Payments shall be made within 30 days of the date of
the invoice. Should the contract be prematurely terminated, payments will be made for work completed and
accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property I
of City.
6. Statutory Requirements: when applicable ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part
of this contract.
7. Living Wage Requirements: - If the amount of this contract is $16,936 or more, Consultant is required to
comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all
employees performing work under this contract and to any subcontractor who performs 50% or more of the service
work under this contract. Consultant is also required to post the required notice predominantly in areas where it will
be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents
harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages
resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to
property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including
but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may
be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City.
Consultant shall have the compiete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the
work without the written consent of City. Any attempted assignment or subcontract without written consent of City
shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of
all persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
12. Incorporation of Standard Contract Provisions. Standard contract provisions required by AMC 2.52.040, set
forth in Exhibit A attached hereto and made a part hereof by this reference, are specifically incorporated into this
contract. Any more restrictive provisions of this contract, OF the scope of work control over standard conditions.
CON~ANT/CONTRACTOR
BY ~~. e. ~/!7^--/
./2 ~ S~natu~ /. /
Idv'66 / c'. rUi< /Ld4n
Print Name
CITY OF ASHLAND:
BY ,t~( '^ c:;Z~~~iRECTOR
;YMTJJ tV?-
DATE
, / /,/ _,'-'--J
~..', // V / () //
. ./ ,.
TITLE
DATE
1/ f /0 /'
I /
CONTENT REVIEW:
B ( ""
y: ~ 0 0-,
City Department Head
Date:
, t
c'/ /, .....J
.-,..' '-r'..;; . i
FederallD#
*Completed W9 form must be submitted with
contract
ACCOUNT #
-7'// /'/
,/.' , " '
(For City purposes only)
/'
PURCHASE
ORDER #
/' . ,-'f -<7 '1' ,
I I ,'-- / ..
_ i I' !/_'
Revised 1.9.07
EXHIBIT A
Standard Contract Provisions
Except ORS 244, 670 and 279C.51 0, these statutes must be recited verbatim in "any publlic contract."
~on improvement (goods/services) Improvement (construction)
)RS 279B.220 ORS 279C.505
)RS 279B.225 ORS 279C.515
)RS 279B.230 ORS 279C.520
)RS 279B.235 ORS 279C.530
)RS Chapter 244 ORS Chapter 244
)RS 670.600 ORS 670.600
1// / / / / / / / / / / / / / /l/ / / / / // / / / / / // / / // / / / / // / / / // / / / // / / // / / / // / / / / / / / ORS 279C.51 0 (if demo)
The following contract clauses should be incorporated into the vast majority of City contracts. To the extent
they conflict with clauses from an outside vendor's original contract, they shall control:
INDEMNITY; INSURANCE:
Contractor shall defend, save, hold harmless, and indemnify the City of Ashland, Oregon, and its officers,
employees, agents, and members, from all claims, suits, or actions of whatever nature resulting from or
arising out of the activities of Contractor or its officers, employees, subcontractors, or agents under this
contract.
EVENTS OF DEFAULT: Contractor shall be in default under the Contract if:
Contractor commits any material breach or default of any covenant, warranty, certification, or
obligation it owes under the Contract;
Contractor loses its QRF status pursuant to the QRF Rules or loses any license, certificate or
certification that is required to perform the Services or to qualify as a QRF;
Contractor institutes an action for relief in bankruptcy or has instituted against it an action for
insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a
regular basis of the type identified in its obligations under the Contract; or
Contractor attempts to assign rights in, or delegate duties under, the
Contract.
Insurance provisions: worker's compensation, general liability, professional liability (errors and
omissions), automobile liability
Insurance. Contractor shall at its own expense provide the following insurance:
Worker's Compensation insurance in compliance with ORS 656.017, which requires subject
employers to provide Oregon workers' compensation coverage for all their subject workers.
III
Professional Liability insurance with a combined single limit, or the equivalent, of not less than Enter
one:: $200,000, $500,000, $1,000,000, $2,000,000 ~r Not Applica~ for each claim, incident or
occurrence. This is to cover damages caused by error, omission~egligent acts related to the
professional services to be provided under this contract. :;r
General Liability insurance with a combined single limit, or the truivalent, of not less than Enter one:
$200,000, $500,000, $1 ,000,000, $2,000,000.or~ot Applicable~r each occurrence for Bodily Injury
and Property Damage. It shall include contractual liability coverage for the indemnity provided under
this contract.
IV Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter
one: $200,000,($~$1 ,000,000, or Not Applicable for each accident for Bodily Injury and
Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable.
II
Notice of cancellation or chanqe. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' '.witten nctice from the Contractor or its
insurer(s) to the City.
Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but
only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance
coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to
commencing work under this contract. The certificate will specify all of the parties who are Additional
Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies
of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially
responsible for all pertinent deductibles, self-insured retentions and/or self-insurance.
JURISDICTION - LITIGATION IN OREGON AND ACCORDING TO OREGON LAWS
30verning Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the
aws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim,
3ction, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the
State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and
:::onducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If,
lowever, the claim must be brought in a federal forum, then it shall be brought and conducted solely and
~xclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon.
:ontractor, by the signature herein of its authorized representative, hereby consents to the in personam
urisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of
jefense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise,
'rom any claim or from the jurisdiction.
\t1ERGER CLAUSE: THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE
~GREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF
rERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY
30TH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE
=FFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE
~RE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WF~ITTEN, NOT
SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS
~UTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS
:ONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS.
\JONAPPROPRIATIONS CLAUSE. Funds Available and Authorized: City has sufficient funds currently
3Vailable and authorized for expenditure to finance the costs of this contract within the City's fiscal year
Judget. Contractor understands and agrees that City's payment of amounts under this contract attributable
o work performed after the last day of the current fiscal year is contingent on City appropriations, or other
~xpenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to
:::ontinue to make payments under this contract. In the event City has insufficient appropriations, limitations
Jr other expenditure authority, City may terminate this contract without penalty or liability to City, effective
Jpon the delivery of written notice to Contractor, with no further liability to Contractor.
)RIOR APPROVAL REQUIRED PROVISION. Prior Approval Required: Approval by the City of Ashland
~ouncil or the Public Contracting Officer is required before any work may begin under this contract.
-ERMINATION:
l. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
). City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
.. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the
following conditions:
I. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
II. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are no
longer eligible for the funding proposed for payments authorized by this contract; or
III. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
l. For Default or Breach.
I. Either City or Contractor may terminate this contract in the event of a breach of the contract by the
other. Prior to such termination the party seeking termination shall give to the other party written
notice of the breach and intent to terminate. If the party committing the breach has not entirely
cured the breach within 15 days of the date of the notice, or within such other period as the party
giving the notice may authorize or require, then the contract may be terminated at any time
thereafter by a written notice of termination by the party giving notice.
II. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
~. Obligation/Liability of Parties. Termination or modification of this contract pursuant to subsections a, b,
or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior
to such termination or modification. However, upon receiving a notice of termination (regardless whether
such notice is given pursuant to subsections a, b, cor d of this section, Contractor shalll immediately
cease all activities under this contract, unless expressly directed otherwise by City in the notice of
termination. Further, upon termination, Contractor shall deliver to City all contract documents,
information, works-in-progress and other property that are or would be deliverables had the contract
been completed. City shall pay Contractor for work performed prior to the termination date if such work
was performed in accordance with the Contract.
~ERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
lumber shown on this form is its correct taxpayer 10 (or is waiting for the number to be issued to it and
b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it
las not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a
esult of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to
>ackup withholding. Contractor further represents and warrants to City that (a) it has the power and
luthority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid
md binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the
~ontract shall be performed in accordance with the highest professional standards, and (d) Contractor is
lualified, professionally competent and duly licensed to perform the work. Contractor also certifies under
lenalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation
luthorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an
ndependent contractor as defined in the contract documents, and has checked four or more of the following
:riteria:
/ ('1) I carry out the labor or services at a location separate from my residence or is in a specific
portion of my residence, set aside as the location of the business.
/ (2) Commercial advertising or business cards or a trade association membership are purchased
for the business.
v (3) Telephone listing is used for the business separate from the persona! residence listing.
~ (4) Labor or services are performed only pursuant to written contracts.
v/ (5) Labor or services are performed for two or more different persons within a period of one year.
~ (6) I assume financial responsibility for defective workmanship or for service not provided as
evidenced by the ownership of performance bonds, warranties, errors and omission insurance or
liability insurance relating to the labor or services to be provided.
/Ndc ~
0/ ~/~ 7
(Date)
Consultant /Contractor
ACORDTM CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY)
03/16/07
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Tahoe City Comm'l Lines Unit ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
ABD Insurance & Financial Services HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
P.O. Box 7679
Tahoe City, CA 96145 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Zurich Insurance Company
Peckham & McKenney INSURER B: Markel America Insurance Company
PO Box 7757 INSURER C:
Tahoe Ctiy, CA 96145 INSURER 0:
INSURER E:
Client#: 81429
PECKHMCKE
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERT,I\IN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
ItT~RR ~~~c TYPE OF INSURANCE POLICY NUMBER PDO..k+f';J~iJg~~)E Pg~fJ (~XrXt~t~i.gN LIMITS
A GENERAL LIABILITY 043455097 06/23/06 06/23/07 EACH OCCURRENCE $1 000 000
~'M,""" G"'e^, "'""'" ~~~~~~J9~~~~-~r~ence) $1 000 000
:~ CLAIMS MADE [K] OCCUR MED EXP (Anyone person) $ 10 000
lL PD Ded:1,000 PERSONAL & ADV INJURY $
GENERAL AGGREGATE $2 000 000
--
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS. COMP/OP AGG $2 000 000
-1 n PRO. nLOC
POLICY J ECT
AUTOMOBILE LIABILITY COMBINED SINGLI, LIMIT
-. $
ANY AUTO (Ea aeeldenl)
_.
ALL OWNED AUTOS BODILY INJURY
_. $
SCHEDULED AUTOS (Per person)
-.
_. HIRED AUTOS BODILY INJURY
(Per aCCldenl) $
NON.OWNED AUTOS
-.
r-- PROPERTY DAMAGE $
(Per aeeldenl)
GARAGE LIABILITY AUTO ONL Y . EA ACCIDENT $
F1 ANY AUTO OTHER THAN EA ACC $
AUTO ONL Y AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
-] OCCUR D CLAIMS MADE AGGREGATE $
_J
$
:~UCTIBLE S
RETENTION S $
WORKERS COMPENSATION AND I WC SMTU., I 10TH.
TORY LI M ITS ER
EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? EL DISEASE. EA I,MPLOYEE $
If yes, describe under
SPECIAL PROVISIONS below E.L. DISEASE. POLICY LIMIT $
B OTHER Errors & Omi MG825051 03/04/07 03/04/08 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Certificate holder is named as additional insured as respects to Job
(See Attached Descriptions)
CERTIFICATE HOLDER
CANCELLATION
City of Ashland
20 East Main Street
Ashland, OR 97520
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ---30.... DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
~~~
ACORD 25 (2001/08) 1 of 3
#M963910
PECKHMCKE
L6C
@ ACORD CORPORATION 1988
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain polllcies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25-5 (2001/08)
2 of 3
#M963910
DESCRIPTIONS (Continued from Page 1)
placement for City of Ashland Endorsement attached CG20101007
AMS 25.3 (2001/08)
3 of 3
#M963910
POLICY NUMBER: 043455097
COMMERCIAL GENERAL LIABILITY
C:G 20 10 07 04
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON ()R
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional insured Person(s)
Or Organziation(s):
City of Ashland
20 East Main Street
Ashland, OR 97520
Location(s) Of Covered Operations
Certificate holder is named as
additional insured as respects to
Job placement for City of Ashland
Endorsement attached CG:20101007
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property
damage" or "personal and advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s) desig-
nated above.
B. With respect to the insurance afforded to these
additional insureds, the following additional exclu-
sions apply:
CG 20 10 07 04
This insurance does not apply to "bodily injury" or
"property damage" occurring aftel":
1. All work, including materials, parts or equip-
ment furnished in connection with such work,
on the project (other than service, mainte-
nance or repairs) to be performed by or on
behalf of the additional insurecl(s) at the loca-
tion of the covered operations has been com-
pleted; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontrator
engaged in performing operations for a
principal as a part of the same project.
Copyright, ISO Properties, Inc., 2004
Page 1 of 1
UNIFORM
Page 1 / 1
rA'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
DATE
9/6/2007
IE
PO NUMBER
07796
VENDOR: 010336
PECKHAM & MCKENNEY
6700 FREEPORT BLVD SUITE 203A
SACRAMENTO, CA 95822
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND. OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: ADMINISTRATION
Contact: Tina Gray
Confirming? No
Quantitv Unit Description Unilt Price Ext. Price
Recruitment Services 46,000.00
Public Works Director
City Attorney
Professional fee $32.000
Expenses not to exceed $14,000
Contract for Personal Services
Date of aqreement: 08/03/2007
Beqinninq date: 07/05/2007
Completion date: 11/30/2007
SUBTOTAL 46 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 46.000.00
ASHLAND, OR 97520
Account Number Project Number Amount Account Number Project Number Amount
E 710.01.49.00.60410( 46,000.00
-
~~,~?
VENDOR COPY
CITY OF
ASJHLAND
REQUISITION FORM
Date of Request: \ f3 ~ 22-0"'+\
THIS REQUEST IS A:
o Change Order(existing PO #
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
, '?)UL ~ Z~
I
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o Quotes (Not required)
o Sole Source
o Written findings attached
o Invitation to Bi(!
(Copies on file)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
Cooperative Procurement
o State of ORlWA contract
o Other government agency contract
o Copy of contract attached
o Contract #
o Request for Proposal
(Copies on file)
peciall Exemm
Written findings attached
o EmerQencv
o Written findings attached
Per attached PROPOSAL
Description of SERVICES
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
[] Per attached QUOTE
Project Number _ ~ _ _ _ - . - - -
Account Number J_ ~ 2 J . L!J . QTJ. ~- Q~ ~ cp
* Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signalure:~
G: Finance\ProcedureIAP\Forms\8_Requisition form revised
SupervisorlDept. Head Signature:
1-/L
)OI~
f/J~
Updated on: 8/22/2007
CITY OF
ASHl,AND
Memo
DATE:
TO:
FROM:
RE:
August 21, 2007
Lee Tuneberg, Administrative Services/Finance Director
Tina Gray, Human Resource Manager
Peckham & McKenney Contract
On July 17,2007, the City Council met in Executive Session to discuss the City Attorney Recruitment. At
that time, Council expressed a preference for Bobbi Peckham due to her prior experience with the City and
the time and money that could be saved by utilizing her firm. Additionally, the Council requested that we
inquire about securing a discount if Bobbi Peckham were to conduct two searches (Public Works Director
and City Attorney) simultaneously.
In discussing the potential of two recruitments, Bobbi agreed to reduce her professional fee to $32,000 and
save us substantially on expenses by minimizing trips to Ashland and combining the profile work. In
addition to the cost savings, the recruitment schedule can be accelerated due to Bobbi' s knowledge of the
community obtained from conducting recent recruitments for Community Development Director and City
Administrator.
The regular Council Meeting on July 17,2007 was continued to July 18,2007, and the minutes of that
meeting reflect the Council's desire to utilize Bobbi Peckham for the recruitment of City Attorney. The City
Administrator directed staff to proceed with both recruitments through Peckham & McKenney.
ADMINISTRATION/HUMAN RESOURCES
20 E Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541-488-6002
Fax 541-488-5311
T TY: 800-735-2900
~;.,