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Home My WebLink About2007-210 Agrmt - Robert Lloyd Sheet Metal July 25, 2007 CITY OF AS 1-1 LAND Ashland Fire & Rescue is seeking quotations for an annual HV AC preventative maintenance proposal for Fire Station No.1, 455 Siskiyou Blvd., Ashland, OR 97520. Quotations need to be submitted by September 1, 2007, and should include, as a minimum, the following scope of services: 1. Pre-summer cooling and pre-heating winter system services, typically conducted in April and October of each year. 2. Equipment includes rooftop AC units 1 through 7, Exhaust Fan units 1 through 6, Electrical Heaters 1 through 6, Radiant Heater units 1-3. 3. Scope of services to be provided; Pre-Coolina Maintenance ~ Grease bearings ~ Clean indoor evaporator coil ~ Evaporator coil draw through ~ Clean outdoor condensing coil ~ Condenser coil draw through ~ Amp draw on fan motors ~ Amp draw on condenser fan motors ~ Condenser fan motors ~ Operation of compressor ~ Amp draw on compressor ~ Electronic components in outdoor units, visual inspection and cycle test ~ Freon operating pressures ~ Freon levels ~ Visual inspection of units ~ Replacement of belts, filters as needed. Pre-Heatina Maintenance ~ Visual inspection of units ~ Heat exchanger analysis ~ Gas pressure check ~ Combustion analysis ~ Staging of heating ~ Replacement of belts, filters as needed ~ Grease bearings r:., PRiNTED DI< RECYCLED PAPER ROBERT LLOYD SHEET METAL" INC. P. O. Box 307/4485 Independence Highway 51 Independence, OR 97351 E-MAIL ADDRESS:Service{a).rlsm.net WASHINGTON license#ROBERLS0990F OREGON license#62476 IDAHO license#13061-AAA(2.a7) Phone (503) 838-3863 Fax(503) 838-3964 Service(S03)606-S013 July 31,2007 City of Ashland Ashland Fire & Rescue Ashland Oregon ATTN: Keith E. Woodley RE: Preventive Maintenance Proposal on HV AC System-Controls and complete unit checkout. RLSM service proposal covers a pre-cooling and a pre-heating maintenance, twice a year. If any repairs are required after the warranty period, RLSM will point this out before ever proceeding on the repairs. Please reference all the services that are included in this: maintenance proposal below. H:\Firestations\Building and Grounds Maintenance\HV AC Maintenance\Service Proposal2007.doc The following systems will be serviced Once during Heating Season, Once During Cooling Season: AC-l through AC- 7 Exhaust Fans 1 through 6 Electrical Heaters 1 through 6 Radiant Heater Units 1 through 3 Scope of services to be provided; Pre-Cooling Maintenance (April): Maintenance work that will be performed under this visit: grease bearings clean indoor evaporator coil evaporator coil draw through clean outdoor condensing coil condenser coil draw through amp draw on fan motors amp draw on condenser fan motors condenser fan motors draw through operation of compressor amp draw on compressor electric components in outdoor units, visual inspection and cycle test freon operating pressures freon levels visual inspection of units replacement of belts, filters as needed. Pre-Winter Maintenance (October): Maintenance work that will be performed under this visit: visual inspection of units heat exchanger analysis gas pressure check combustion analysi s staging of heating replacement of belts, filters as needed grease bearings RLSM will forward copies of our service logs with the billings. H:\Firestations\Building and Grounds Maintenance\HV AC Maintenance\Service Proposal2007.doc For all items listed above, 1 time a year cooling checkout and 1 time a year hleating checkout =$850/year You will be billed after each semi-annually service of the amount $. Please Note: RLSM proposal does not cover repair or replacement of parts and or systems. Repair and replacement will be done on a time and material cost basis. RLSM current rates as of 7-31-2007 as follows: Standard rate of $85/hr-normal business hours Overtime rate of $127.50/hr-weekends and holidays Our prices will stay fixed for a year and we always will notify you before a labor rate or maintenance increase. If you accept the terms please sign below. Lc e 7l..t~d bl!~ Print Name ~ ~ '"~c:r- Authorized Signature Sincerely Nick Collins 503.838.3863 Ext 5019 John Lloyd 503.838.3863 Ext 5007 H:\Firestations\Building and Grounds Maintenance\HV AC Maintenance\Service Proposal2007.doc r~' C I T Y 0 Fell 'Y RECC1RDER ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 1 / 1 07800 VENDOR: 008091 ROBERT LLOYD SHEET METAL, INC POBOX 307 INDEPENDENCE, OR 97351 SHIP TO: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: FIRE & RESCUE Contact: Keith Woodley Confirming? No 2007 - 2008 Preventative Maintenance AQreement & Repair and Replacement Services, HVAC System Fire Station NO.1 2,000.00 Per attached proposal aQreement dated July 31, 2007 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 2 000.00 0.00 0.00 2,000.00 A(~~~~~ ~~? Au IzetfSlgnature VENDOR COpy a tCtTY OF AS.HLAND REQUISITION FORM THIS REQUEST IS A: o Change Order(existing PO # Date of Request: Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name Robert Lloyd Sheet Metal, INC P.O. Box 307 /4485 Independence Highway 51 Indeyendence, OR 97351 (503 838-3863 (503) 838-3964 Nick Collins SOLICITATION PROCESS Small Procurement o Sole Source 0 Invitation to Bi(~ XX Less than $5,000 o Written findings attached (Copies on file) o Quotes (Optional) o Quote or Proposal attached Coooerative Procurement 0 ReauestforPnloosal o State of ORJWA contract (Copies on file) Intermediate Procurement o Other government agency contract 0 Soeciall Exemllt o (3) Written Quotes 0 Copy of contract attached 0 Written findings attached (Copies attached) 0 Quote or Proposal attached 0 Contract # 0 Emeraency 0 Written findings attached 0 Quote or Proposal attached Description of SERVICES 2007 -2008 Preventative Maintenance Agreement & Repair And Replacement Services HV AC System Fire Station NO.1 XX Per attached PROPOSAL Item # Quantity Unit Description of MATERIALS Unit Pric.t Total Cost Project Number ______ _ ___ o Per attached QUOTE Account Number 110-07-12-00- 602320 . Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. . t.J Employee Signature: Supervisor/Dept. Head Signature: 1 A.-/Vc.1, (- ~ G: FinancelProcedurelAPIForms\2007 -2008 Robert Lloyd Sheelmetal.doc Updated on: 9/6/2007