HomeMy WebLinkAbout2007-213 CONT Addendum - Lindsey Painting
ADDENDUM TO CITY OF ASHLAND
CONTRACT FOR WORK LESS THAN $25,000
Addendum made this 10th day of September. 2007, between the City of Ashland
("City") and Lindsey Paintina Inc. dba All Seasons Paintina ("Contractor").
Recitals:
A. On September 5. 2007 , City and Contractor entered into a "City of Ashland
Contract for WORK Less Than $25,000" (further referred to in this addendum as "the
agreement").
B. The parties desire to amend the agreement to modify the proiect to add the paintina
of the second floor hallways of Fire Station NO.1 at an additional cost of $1.971.00.
Note: The first floor/interior is $1.971.00 and the second floor/interior is $1.971.00
City and Contractor agree to amend the agreement in the following manner:
1. The maximum price as specified on the original contract is being increased by
$1,971.00 which will make the total amount of the agreement $10,854.00.
2. The scope of services is modified to add the painting of the second floor hallways at
Fire Station No.1.
3. Except as modified above the terms of the agreement shall remain in full force and
effect.
BY
Its
CITY OF ASHLAND:
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CONTENT REVIEW:
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DATE
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Acct. No.: If,(J d7 7 r r2 .?~ G t? ft ~ ~
(For City purposes only)
1- CITY OF ASHLAND SERVICES CONTRACT <$25,000 ADDENDUM
FROM I=lLL SEASON PA I NT I NG
PHONE NO.
541 855 8682
Aug. 31 :2007 08: 27AM P1
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FROM : ALL SEASON PAINTING
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ASHLAND F~RE &.RESCUF .'
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EXTERIOR PAINTING
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, EXTERIORPREPARATIONS TO CONSiST OF PRESSURE WASHING OF WOOD AND METALS
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QS.l?HO (RUST TREATMENT) OR ETCHING OF METALS W,~ERE NEEDED
SPOT PRIMING OF BARE METALS. . . MASKING OF WINDOWS
.R89.PP1NG-OFF ANPCO'lERING OF CONCRETE SIDEWALKS ANDDRIVEWA.Y,' BRICK, .
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PLANTS AND SHRUBBERY
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~ 'EXTERIOR PAINTING TO CONSISTOF STE:EL CHANNELS(ALL ELEVATIONS), VVINDOW HEADER., '
'. SYN$HAPEF~M~S, HANORAlkIN<Pi C~N.OPY FASCIA ANi:) $VPPORT~;"DO()R AND f.8AM~~~ ·
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WOOD SOFFIT, EAVES, BEAMS TO BE RE$EALED
METAL MATERIAL,.5 TO BE IN QIL. 6AS~O PRODUCTS
COLORS AS SPJ::CIFIED: MATCH EXISTING
TO INCLUDE LABOR AND MATERIALS
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! ' ,~~~ti~' SU~ fOr a50V~WOrl<. and~~in sUbSmlitial wOrlcmanlikematl~ ~rtl'Jle sum'of
SIX THOUSAND NINE HUNDRED TWELVE Qq"8rS-($ 6i,912.00 1
VWbpaymerttsto' be made. as' follows:
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INTERIOR PAINTING
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.._~.~~~ARATIONS TO CONSI~T OF MA~KING AN[)COV~RING Of FLOORING
PATCHING OF SMALL HOLES OR INDENTS
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'. ~SPQT PRlMlNG QF RAW A.REAS ON, .WA"-LS AND METALS FRAMES.. """,--,----'-'''--'-
.p~~N;rlN.G TO INCLUDE AL.L HALLW.AY AND CORRIDOR WALLS, DOOR AND VVINDOW FRA~~S,
.. EXIT DQQR$
.' WALLS MATERIALS TO BE IN EG-SHELL FINISH FOR DURABILITY
. .ME.TAL FRAMES AND DOORS TO. BE IN-OIL BASED PRODUCT
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ONE THOUSAND NINE HUNDRED SEVENTY ONE ,~~rs ($ '1,971.00 l
Wth:payments to be made, as fotto.ws:
'R~Il'IVSlmmllMd ALL SEASON.~ PAINTING.
Per TIM LINDSEY
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Contract for WORK less than $25,000
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONTRACTOR: Lindsey Painting Inc. - CCB #111149
dba All Seasons Painting
CONT ACT: Tim Lindsey
ADDRESS: PO Box 5569, Central Point, OR 97502
TELEPHONE: 541-779-8696
DATE AGREEMENT PREPARED: 09/05/2007 FAX: 541-855-2015
BEGINNING DATE: 09/06/2007 COMPLETION DATE: 10/05/2007
COMPENSATION: Exterior Painting per scope of work $6,912.00, Interior Painting per scope of work
$1,971.00. Total amount $8,883.00
WORK TO BE PROVIDED: Exterior/Interior Painting of Fire Station NO.1 as outlined in the attached Scope
of Work.
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Goods shall be paid for within 30 days of an invoice after delivery of goods
conforming to the standards and specifications. Once work commences, invoices shall be prepared and submitted by
the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of
the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted
to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to
$25,000.00, unless a separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $17,342 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subroglations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing I
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
conditions:
Contract for Goods and Services Less than $25,000, Revised by Legal 06/30/2007, Page 1 of 6
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obli~lation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Obliqation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately ceaSl9 all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Furthm, upon termination,
Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.11 0 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.71 0, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its ORF status pursuant to
the ORF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
ORF if Contractor has qualified as a ORF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identifie~ its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract. jtJ
16. Insurance. Contractor shall at its own ex nse provide the following insurance:
a. Worker's Compensation ins rance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' com pens Ion coverage for all their subject workers
b. General LiabIlitv insurp~e with a combined single limit, or the equivalent, of not le~s th~n Enter one:
$200,000, $500,00~ $1,000,000,$2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall incluae cOritractualliability coverage for the indemnity provided under this contract.
c. Automobile 'aeilit. insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,00 $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for-owned, hir~d or non-owned vehicles, as applicable.
d. Notice of cancellation or chanqe. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance cover e(s) without 30 days' written notice from the Contractor or its insurer(s) to
the Cit . i ()
Contract for Goods and Services Less than $25,000, Revised by Legal 06/30/2007, Page 2 of 6
r- e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies
or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust
agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent
deductibles, self-insured retentions and/or self-insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brou9ht in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Councilor the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
CONT CTOR CITY OF ASHLAND:
BY
BY
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-~ FINANCE DIRttTOH
TITLE
DATE
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DATE
CONTRACT AWARD AND FINDINGS DETERMIINED BY:
By: 1....'" ",'f l, f L... i}ll LL~.I
t City Department Head / Date: f"1 {
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(For City purposes only)
'Completed W9 form must be submitted with contract
PURCHASE ORDER #
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Contract for Goods and Services Less than $25,000, Revised by Legal 06/30/2007, Page 3 of 6
FPClr'1 : RLL. S"=RSm~ PR I m I NG
PHm~E NO. : :41 855 8682
Sep. 07 2007 01:31F~ Pi
U9'05/0~ wEe Ie 15 PAX :4~ 4~b ~~2D
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EXHiBIT A
CERTIFICATIONS/REPRESENT ATbONS: CCJntractor, linder penalty of perjury, certifies that (a) the
number shown 011 the attached W-9 form is its correct taxpayer \0 (or lS wa.ltlng for the !"lumber tu be
issued to It and (b) Contractor IS not subject to backup withholding oecause (I) it is exempt from
bacKup wIthholding or (ii) it has not been notified by tIle lntamal Revenue Service (IRS) that it \s
subject to bacKUp withholdIng as a result or a failure to raport alllnterest or dividends, or (Hi) the IRS
has no1if\ed It that It Is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delIvered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) U"',8 wor'K under the Contract shail be performed in
accordance wlth the highest professional standards, and (dj Contractor is quallfied" profs8siona\ly
competent and duly llcensed to perform the work. Contractor also certifies under penalty of perjury
that Its business is not in violation 01 any Oregon tax laws, and it \s a corporation authoriz(3d to act on
behalf of the entity designated abcve and authorized t.o do business In oragon or is an independent
Contractor as defined In the contract documents, and has checked four or more of the foHowlng
criteria:
/
(1) I cmry out the labor or se~ices at a location separate irom my residence or IS in a
specifi~ portion of my residence, set aside as the looatlon of thG business.
(2) Commerciai advertising or business cards or a trade association membership are
. purchc;"sed for the business.
(3) Telephone listing \s used for the business sepa.rate irom t.he personal residence listing.
(4) Lal,or or services are performed only pursuant to wrltten contracts.
(5) Lal)or 01' services are performed for two or more different persons within a period of one
year,
(6) I 6S5Ume financial responsibility ror defective workmanship or for service 110t provided
as evidenced by the ownerShIp of performance bonds, warranties, al'rors and omission
insurance or lIability insurance relating to the labor or services to be provided.
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(Date)
Contract lor Goods and ServIces :..ee! than $25,000. RevIsed by Le;al 06tJQf2007, page 4 of 6
r,"fr W.9
Request for la.payar
'dent'''catJOft Number and Certiflcatlon
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CITY OF ASHLAND, OREGON
EXHIBIT B
City of Ashland
LIVING
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a living wage.
~-,
Employees must be paid a
living wage:
'Y For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $17,342 or more.
'Y For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or
~per hour effective June! 30, 2007
(Increases annually every Junll! 30 by the
Consumer Price Index)
portion of business of their
employer, if the employer has
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of $17,342.
'Y If their employer is the City of
Ashland including the Parks
and Recreation Department.
'Y In calculating the living wage,
employers may add the value
of health care, retirement,
401 K and IRS eligible
cafeteria plans (including
childcare) benefits to the
amount of wages received by
the employee.
'Y Note: "Employee" does not
include temporary or part-time
employees hired for less than
1040 hours in any twelve-
month period. For more
details on applicability of this
policy, please sel3 Ashland
Municipal Code Section
3.12.020.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,
20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLP~ND
Contract for Goods and Services Less than $25,000, Revised by Legal 06/30/2007, Page 6 of 6
ASHLAND FIRE AND RESCUE
REQUEST FOR PROPOSALS
for
RE-PAINTING A T ASHLAND FIRE STAT/ON #1
PROPOSALS DUE: FRIDAY, A UGUST 31, 2007
TIME: 2:00 PM
Ashland Fire and Rescue is requesting proposals for all labor, materials, and equipment for surface prepara-
tion, priming and repainting at Ashland Fire Station #1,455 Siskiyou Blvd, AsWand, OR 97520. Work is as
shown on the attached drawings and as described herein:
WORK SCOPE
Exterior Work
Remove all rust and corrosion from metalwork scheduled for repainting. Spot prime bare metal with an ap-
proved primer. Apply one coat oil-base semi gloss enamel to all surface scheduled for re-painting. Match exist-
ing color (color on file with Miller Paint, Ashland Store).
Thoroughly clean stained wood at second floor eaves, soffits and outriggers. Apply one coat clear sealer to all
exposed wood.
Note: Remove Christmas lights that are in the way of painting work. Deliver light strings to the Owner.
Interior Work
Provide an altemate price to prep and ie-paint first floor corridor walls and doorframes as shown on the at-
tached floor plan (washable low gloss acrylic latex at walls, alkyd semi gloss at trim). Match existing color
(color on file with Miller Paint, Ashland Store).
INSTRUCTIONS TO PROPOSERS
Contact Chief Keith E. Woodley (541-552-2217) to make arrangements for a pre-proposal site inspec-
tion.
Proposals must be in a sealed envelope and delivered to the office of Keith E. Woodley, Fire Chief, Ash-
land Fire and Rescue, 455 Siskiyou Blvd., Ashland, Oregon 97520 no later than 2:00 PM, Friday, Au-
gust 31, 2007. Ashland Fire and Rescue reserves the right to reject any or all proposals, and/or waive
any informalities.
All work must be completed no later than Friday, October 5, 2007
An addendum or supplementary instructions, if necessary, will be issued by email up until 5:00PM, Au-
gust 29, 2007.
Ashland Fire and Rescue
RFP for Station #] Re-painting
Augusl24,2007
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ACORD~ CERTIFICATE OF LIABILITY INSURANCE OP ID K~ DAT~ (IolMlDDIYTTYI
LINDS :t 08/21/07
PRODUCER THIS CERTIFICA,TE IS ISSVED AS A MATTEI~ OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Reinholdt & O'Harra Insurance HOL..DER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
518 Washington StrliOlii:t ALTER THE COVERAGE AFFORD ED BY TH 15 POLICIES BELOW,
Ashland OR 97520 I
Phone; 541-482-1921 Fax:541-488-4458 , INSURERS AFFORDING COVERAGE i NAIC#
._ - __n
INSURED ~~3.jRERP Austin Mutl,J.al
l :\30~ER B Sa if Corporat.l.on , I
L~ndse1 Painting Inc i NS~R=R C;
DBA Al Seasons Painting ~----
PO Box 5569 INSURER D:
Central Point OR 97502 -----....,-.----... ",-_._, .- - ,
INSUR~R ~:
COVERAGES
TH" POL,CIES OF INSURANCE LISTED B/"LO'V HAVE BEEN 15SUED T':) THE INSuREO NA'-1ED ASCviO ~OR TH!:: PC.IC'f PERIOD INDICATED, rJOTWITHST"JJDlrJG
,~NY REOUIREME[\lT T"RM OR CONDITION OF AN,. CONTRACT OR OTHER DOCUMENT WITri RESPECT TO WHICH TrilS CERTIFIC.'ITE M,~Y BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFfORDED BY -HE ~OLlCIES DESCRIB/"D HERE [\lIS c.JSJ5CT TO .A~, THE T"-RM$ EXC,'~~IONS ANO CONOITIQNS Or' $JC;h
POliCIES, "GGRI<G,qE LIMITS SHOWN MAY' HAVE BEEN R EDUCED BY PAID CLAIMS
1NSInl'DO"--
L T~ INSRQ TYPE OF INSURANCii POL.ICr NUMI;l"R
I G~N~RAL LIASILI'N i
A ~. X COMMERCIA.'_ GENERAL ",ABILlT,' BP1706237
! I CLAIMS MAJE I X ! CCCLR
~_..__~ L..::....::....
f'o~~~'j'i~io~g~! Pgk~~t(~':'b"trA~N!
liMITS
i
02/15/07 !
EACHOCCUFi,RENCE ! ~ 1000000
,lYAr07i5c TO RcNT~"-"-"".""----
02/15/08 ' PREMISES iEaocclJfsnoe) I ~ 50000
~
~'L ,,'~(;F:1~GAT~ ,IMIT AF?"~,S PER:
,F] POLIC., II ~r8T I: LOC
~OMOBH," ~IABILITT
H ANY AUTO
I I ALL OWNED AUTOS
I I SCHEDULED AUTOS
: "'1 HIRED A.UTOS
~ t\lON.O\!VI\J~C' AUT"05
c-i
~
,
'lED E,>;P (,,,ny ono porson)
! PERSOr,,~L (\ ADV INJURY
i 5000
: GENERALAGGFi,EGATI< $ 2000000
I F'RODUOTS, COMI'/OF'AGG , J> 2000002.
I COM~INED SINGLE C1MIT I $
: (Eo Bcc,dent) -t--,-
80DIL'IINJURY $
{P~r pl:lr~an)
---
!
i c;lA~(JE LiABIL.IT'I'
f--
: i ANY A.UTO
H I
I ~li!OESSlIJMSREkLA UA8JUTT I
n OC:UR 0 CLAH~~ MADE :
r--- I
~i Ol;DUC;'leLE I
~
! RETENTION
BODILY INJUR'y
i \PElf acr..dfjlil)
I--~-",.,.,---" """ ,,___,_
: PROPEI<T'I' DAMAGIE
i (P" accl~"nl)
!
'I AUTO ONLY. EA ,~C~ S
OTH':R THAN EA ,,;C I $
ALlTO ONl. "" AGG i ~,
':"C,-I OCCURR=~CE .
!s
AGGR!::GATE
E
WORKERS COMPENSATION ANt>
"MPL.O'(ERS' L.IAillL.IN
"NY ~F:OPI'<IErOR/FARTNER/EXECUTIVE
OFFICER/r-AEMBER EXCLUDED?
, ~t~'~I~tag~~v~~~~~~s b~tow
i 634102
08/01/07 ,
08/01/0B
. .
I,.. "n
's
i,~ X I We ~IATU- I "u=_R~"1
, TOR~' LIMITS I ,. "
i "L EACH ACCID~~T 1$1000000 I
i U, IJ,S~ASE, EA EM?LOYEI!:! $ 19,0,9 OQ_~__ I
i:,- DI5EASE, POLICY L,,,"W $ 1 0 0 0 0 0 0
OTHER
i
!
I
i
I
!
i
,
CERTIFICATE HOLDER
CANCELlATION
CITYOFA
SHOUL.O ANY 01' THE AeOVE DESCRlll"O POL.ICIIiS B~ CA~C!LLED 8E~ORe THE EXPIRATION
DATE THI;ReOF, THli ISSUING INSWt~1t WILL ~NOEAI/OR TO MAil 10 OATS Wl'ltTTEN
NOTIC!! TO THE C~RTIFICATE HOlOIiR l'lJ>.MEO TO TI1I! LEI'T, BUT FAIL.URE TO DO SO SHA.LL
IMPOSE NO OilL.IGATION O~ L1AeILI'n' OF ANY KIND UPON T~E INSUitER, ITS AGENTS OR
"EPR!S"-NTATIV~S,
AUT~ORIZEO RE~I't~SENTATIVE
,
I
Clty of Ashland
Attn; Carrie Olsen
20 E, Ma~n
Ashland, OR 97520
ACORD 25 (2001/08)
Anq.ie Fowler
I
@ ACORD CORPORATION 1988
A FARMERS'
Message:
Here is the certificate ofinsufancefor Robin Lindsey, All Season.s Painting.
If you have any questions, please don't hesitate to give us a cal/.
Thank You,
To:
Department:
FAX#:
Pages Attached:
Subject:
Cassie
Carrie
From:
Agent Tn:
Department:
Phone #:
FAX #:
Christian Babbinj
73-01-337
541-488-5320
I
Farnners Insur~nce
541-773-3465
541-610-1645
Certltic<tle of
insurance
Thank you,
Christian Babbini, Agent
ThiSFAXtrall.fI1JissiOIl is i"tendf:(}unly !n, the USe ofj'hc peni()nn'JJI~.,nm'soffice 10 whom
addresseda1fdlnaycuntilin information llliil is privileged or confidential.
llj~f!.R},Qvereceivec{t!'is CO"'ltlu.nicaiJonin er.ror, pl(!aS~,,()liJynul' oj]icgjl1unedlo.tely al the
.. .. ......... I
..lelepholle nliiitbershown ah(J~e. TllaH/c.liou.
!
A II ot!te,r.>:. clren(Jlijle.dill iiireceijJiof ,t. ismes$.o.ge rJoesnot walvttflnyapP!ifa])leprivile.'geof.
e.xemptioilfrom di!J'c:lu:\'lll'i! ii1rdthtU(lriYifissemintl!iqiz,dis'r.i~ut;iJn,or. copy in.8of this
commul1iccrfiol1 fOl'otlwl'tban.lhe reaSQ1t1ransnlilted,;spmhibited. .
2.1:dbted
02[S88b : 01.
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22 : [0 L002 - 9[1-,::13::,
Commercial Certificate of Insurance
C01ll1'''"y A Tmck lrburancc l:!.XCMllgc
. Robin Lindsey U,ltcr
Name All Seasuns Painting Company B Farmer.') T nSl1fancc ExchaIlg,"
I & . 10585 BI,.'well Rd ~;:..."; C Mld-C'","'" In,,u~,e comp;, nY_~
Address . Central Point Oregon 97502 l.otlllr
~ Cumpan,' 0
L.m.r
Coverages
1 Thl, I, to ''"'fy <hOl th, ""Iklm "r ,,,""""' '"to' h,luw hm b,,,, '""'0 t" th. ;,",re' n'n,,' ''''w, 'oc "~ ""lity p"lod Indi"." Nn.wi''''''ndl", I
+ any l'l'quiremcnt. lerm or condition of any conlfllct or other document willI respect to which this certlOcate may be Issued or In<lY pcrtilirl, the ImlJrance
afforrled hy the pOlkles described hereIn is suhjerr to alllhe terms, exclusiom and conditiuns of such policies Limits mown may have hren reduced by
fl~ld claims.
I Cu,
I Ltr
Agency
Name
&
Addrcs~
Chris Babbini
136] Center Drive Suite lUll
. Medford Oregon 97501
541-773-3465
St. 73
DisL 01
Agent 374
insured
Type of IJl.Surdnce
-I Policy Number
I
I
r General Liability
I Commerciul General
Liablll ty
- Occurrence Version
Contractual - Incidental
Only
OWne~ & Contructol~ Prot.
A
Automobile Liability
1\11 Owned Commercial
Autos
Scheduleol Autos
Hired Autos
Non-Owned Autos
Gmge Uability
6lJJ674647
Umbrella LiabilJty
Workers' Compensation
I I and I
[ I Employers' Liability J
Description of Oper:Jtlons/VehiclcsIR,",trlcttons/Specl
Additional Insured: Cily of Ashland
1)0 N. Mountain Ave
^sbloud Oregon 97520
Cer ificate Holder
Robin Lindsey
A II Seasons Painting
10585 lllack.well Rd
Central Point Oregon 97502
I Name
I &
Addl'e~,
L__
.~ FARMERS
Issue Date (MMfDD/n) ~9/05/2007 ! :
L-
'/'hls certificate is 1.'>Suet! ~ a matter oflnformatlon vnly and confer,s no rlghl\
upon the certific;;Ilc holdt;[', Thl-I ccrtlllc.ate dOC:i notllInenrl, eXlend ot alter tile
coveragr atTorded by the poUcles shown below.
Companies Providing Covera~:
EHective Policy Expiration iPuliry Urnlts
(M MJDD/YY) Date !M1\'lIDD/rYl
..
General Aggreg<l~e $
Products-ComJ.lfOPS
I\mcgate $
Pe"()n~l &
^dverli~iIlg Injury $
Each OcculTence $
FIre DiilJlBgr
(Anyone fire) $
Meolical Expense
(Anyone person) $
Combined Single
limit $ ] ,000,000
l30dily Injury
0/16/2006 ] 01] 6/2007 (Per penon) $
Bodily Injury $
(ppr accident)
Property Damage $
Car~c Aggregatr $
-.
L1nll t $
_. 1-
Statutory
Each Acddent I $
I Disease. Each Employo"1 $
Di,lease - Policy limit I $
Policy
Date
-----1
r
j
r
I
'--r-
1-
I
I
al !t,"lrls:
I
.---j
i
Cancellation
Should any of the lIbove describct:l pollcie:; be (..1ncelled before the cJ\jJjrdtion r1~te
lllereof, the Jssuing company will rndpllvor to mall 30 day. written notice to the
certHlrate holder named to the left, bllt fallure to mall sucJllllJtke shall impo~e no
obllgation Oflliabll1ty uf a the r IpallY, Its agents or represent~tlves
~.
Ho
Copy Distribution: Service Center Copy and Agent's Copy
5R-24n
4.9~
2/2: "",e,t;>d
02[S88b : D 1
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[2:[0 L002-90-d3S
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._~
CITY RECORDER
CITY OF
ASHLAND ~
20 E MAIN ST. L
ASHLAND, OR 97520
(541) 488-5300
Page 1 / 1
.~
07803 .
VENDOR: 012641
LINDSEY PAINTING INC, DBA ALL SEASONS PAI~
PO BOX 5569
CENTRAL POINT, OR 97502
SHIP TO: Ashland Fire Department
(541) 482-2nO
455 SISKIYOU BLVD
ASHLAND, OR 97520
FOB Point:
Tenns: Net
Req. Del. Date:
Speclallnst:
Req. No.:
Dept.: FIRE & RESCUE
Contact: Keith Woodley
Conflnnlng? No
THIS IS A REVISED PURCHASE ORDER
Exterior/Interior Paintin~ of Fire
Station No.1
As outlined in the Scope of Work
Processed contract addendum 09/18/2007
Project has been modified to include
the second story interior of Fire
Station No. 1 for an additional cost of
~1 ,971.00.
8,883.00
1,971 .00
Contract for Work
Be~innin~ date: 09/06/2007
Completion date: 10/05/2007
Certificates of Insurance/Required/On
File
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
1
.d?< $~- ~ ~~Y/o7
A rlzed Signature
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
Date of Request:
THIS REQUEST IS A:
XX Change Order (existing PO # 07803)
Required Date of Deliveryl
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
AI I ~A~~nn~ P~inting
P 0 Bnx 5569
Central Point, OR 97502
(541) 779-8696
(541) 855-8682
SOLICITATION PROCI!SS
Small Procurement
XX Less than $5,000
o Quotes (Optional)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
Sole Source
o Written findings attached
o Quote or Pro sal attached
Coooeratlve Procurement
o State of OR/WA contract
o Other government agency contract
o Copy of contract attached
o Contract #
o Invitation to Bid
(Copies on file)
Reauest for ProDosal
(Copies on file)
Soeclall ExemDt
o Written findings attached
o Quote or Pro sal attached
o Emeraencv
o Written findings attached
o Quote or Pro sal attached
Description of .I!RVlC~S
D Per attached PROPOSAL
Total Cost
Revised Purchase Order #07803
Item # Quantity
Unit
Description of IlATI!RlALS
Unit Price
Total Cost
Project Number ______. ___
D Per attached QUOTE
Account Number 110-07.12.00-602320
· Items and services must be charged to the appropriate account numbers for the financia/s to reflect the actual expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:
'f. ~?U~
Supervisor/Dept. Head Signature: r :-/
G: Finance\ProcedureIAPlForms\Revised Requisition For Station Painting.doc
9/10/2007
Updated on:
CiTY RECORDER
Page 1 / 1
rA'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
9/7/2007
rmfi.....'~
L:" 07803.';"< .
VENDOR: 012641
LINDSEY PAINTING INC, DBA ALL SEASONS PAI~
PO BOX 5569
CENTRAL POINT, OR 97502
SHIP TO: Ashland Fire Department
(541) 482-2770
455 SISKIYOU BLVD
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Dept.: FIRE & RESCUE
Contact: Keith Woodley
Confirming? No
Exterior/Interior PaintinQ of Fire
Station NO.1
As outlined in the Scope of Work
8,883.00
Contract for Work
BeQinninQ date: 09/06/2007
Completion date: 10/05/2007
Certificates of Insurance/Required/On
File
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
8 3.00
0.00
0.00
8,883.00
~
VENDOR COPY
CITY OF
ASHLAND
a
REQUISITION FORM
Date of Request:
THIS REQUEST IS A:
D Change Order(existing PO #
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
All ~p';::J~nn~ P;::Jintino
P.O. Box 5569
Central Point, OR 97502 ~
(541)779-8696 .J-~JC g~~- ~ I'~
(541) 855-8682 Ann: 11m Lindsey
Inte ediate procuremen@t.-)I
(3) Written Quotes 0/p) )
_~~~~i~~._attache~)~
o Sole Source
o Written findings attached
o Quote or Pro osal attached
Cooperative Procurement
o State of ORJINA contract
o Other government agency contract
o Copy of contract attached
o Contract #
uest for Prl)posal
Copies on file)
o Special I Exemm
o Written findings attached
o Quote or Pro osal attached
o Emeraencv
o Written findings attached
o Quote or Pro osal attached
SOLICITATION PROCESS
Small Procurement
o Less than $5,000
o 9~ot~s (Optional)
..__._----~
/~
xx Per attached PROPOSAL
Description of SERVICES
Exterior I Interior Painting of Fire Station No.1 As Outlined in Scope
of Work
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _ _ _ _ _ _ . _ __
;)~7t{: #&7 q kb
(? ti ?Vrl~ y: (~. ( ~ (5'
o Per attached QUOTE
Account Number 110-07-12-00-602320
. Items and services must be charged to the appropriate account numbers for the financia/s to reflect the actual' expenditures accurately.
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature:
Supervisor/Dept. Head Signature: {MA- "- E- U rr-d j
G: FinancelProcedurelAPIFormslRequisition For All Seasons Painting.doc
Updated on: 9/512007
ASHLAND FIRE & RESCUE
Fire Station No.1 Painting
Bid Results - AUQust 31. 2007
Contractor
Fire Station Exterior
Corey Robbins
$15,963.00
$14,890.00
$ 6,912.00
Don Braaten
All Seasons
Fire Station Interi,or
$2,186.00
$1,640.00
$ 1,971.00
Total
$18,149.00
$16,530.00
$ 8,883.00