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Home My WebLink About2007-215 Agrmt - RVTD Invoice Date 6/30/07 Invoice '# 6380 Rogue Valley Transportation District 3200 Crater Lake Ave. Medford, OR 97504 Phone 541-779-5821 Fax 541-773-2877 RECE\VEO JUl 13 2001 Bill To ACCOUNTS PAYABLE City of Ashland 20 East Main Street Ashland, OR 97520 P.O. No. Terms Reduced Fare Program Due on Receipt Quantity Description Rate Amount 4th Quarter 8,111 Fixed Route April 1.50 12,1 66.50 8,061 . . May 1.50 12,091.50 6,759 . . June 1.50 10,138.50 939 Valley Lift April 3.00 2,817.00 1,056 . . May 3.00 3,168.00 995 . . June 3.00 2,985.00 1,461 Valley Lift Rides. -3.00 -4,383.00 1,461 Valley Lift Rides * 15.54 22,703.94 Total $61,687.44 *Per agreement - Valley Lift rides over threshold of 9,800 billed @ operating cosl Total rides~~~Mi f{l)t,~"metl'oo = 1,461 ........ - . . ..... U UU '''Ul. I oy Sianature Account # uare PI E::^ct: RETURN TO PAYABLES For RVTD Use Only: Cust '# 00024 DR: 1200 CR: 10330120100100 Ashland Ridership Totals FY 2005-06 Fixed Route Valley Lift July-05 18,399 1,267 August-05 21,230 1,340 September -05 24,615 1,324 October-05 26,972 1,313 November-05 25,156 1 ,467 December -05 22,038 1,202 Januarv-06 25,833 1,336 Februarv-06 25,023 1,176 March-06 26,241 1,364 April-06 24,805 1,053 Mav-06 27,123 1,324 June-06 23,581 1,318 TOTAL 291,016 15,484 GRAND TOTAL 1 306,500 I Ashland Ridership Totals FY 2006-07 Fixed Route Valley Lift July-06 7,791 801 August-06 7,998 935 September-06 7,540 866 October-06 8,303 997 November-06 7,523 915 December-06 6,866 829 Januarv-07 8,075 994 Februarv-07 7,414 931 March-07 8,378 1,003 April-07 8,111 939 May-07 8,061 1,056 June-07 6,759 995 TOTAL 92,819 11,261 GRAND TOTAL! 104,0801 3200 Crater Lake Ave. Medford, OR 97504 (541 ) 779-5821 Fax (541) 773-2877 TTY# (541) 734-9292 Paula Brown, Director City of Ashland - Public Works Dept. 20 E. Main Street Ashland, OR 97520 RECEIVED .JUl :C) 7 ' . {(iOl City of AShland July 23,2007 Dear Paula: Enclosed are two signed original Agreement for Services by and between RVTD and the City of Ashland Please return one fully executed original for our records. Thank you. Sincerely, ~~:c~ Executive Assistant Enclosures RVTD / CITY OF ASHLAND - AGREEMENT FOR SERVICES July 1, 2007 - June 30, 2008 Agreement made effective July 1,2007 between Rogue Valley Transportation District (RVTD) and the City of Ashland (City). RVTD and City agree: 1. REDUCED FARE PROGRAM. In order to encourage and increase RVTD ridership within the City, the City will reduce the cost of fixed route fares within the City from $2.00 to $.50, and will reduce the Valley Lift paratransit fares within the City from $4.00 to $1.00. 1.1 Contract will begin on July 1,2007, and will end on June 30, 2008. 1.2 RVTD will provide $.50 fare service on fixed route buses and $1.00 fare service on Valley Lift paratransit buses to passengers picked up and delivered within the City. 1.3 R VTD will. bill City for the reduced fares described above based on the actual number of rides provided within the City. Rides will be detailed in a monthly ridership report completed by RVTD, and bills will be submitted on a quarterly basis. 1.4 R VTD will also bill City for the operating costs of providing Valley Lift service if ridership exceeds 9,800 passengers per year. The billed amount shall equal $15.54 per ride over the 9,800 passenger threshold and shall apply to the period of July 1, 2007 through June 30, 2008. 1.5 City will remit to RVTD, on a quarterly basis when billed by RVTD, $1.50 for each fixed route ride and $3.00 for each Valley Lift paratransit ride provided by R VTD within the City. 2. CONSIDERATION: Total payments to RVTD will not exceed $210,000 per fiscal year. 2.1 In the event that the $210,000 annual allotment from the City will be/becomes exhausted prior to the end ofthe fiscal year, the program for that fiscal year will end and fixed route and Valley Lift paratransit fares will revert to standard R VTD fares for the balance of the fiscal year. 2.2 If either RVTD or City wishes to modify this agreement, both parties shall meet to negotiate modifications to the agreement. C:\Documents and Sellings\p.jacobsen\Local Sellings\Ternporary Internet Files\Content.lE5\HK53CTQT\RVTD ash land contract 17 Ju107[11.doc Page 1 of2 3. TERMINATION: 3.1 Termination for Convenience. This agreement may be terminated by either party for that party's convenience upon thirty days notice in writing to the other party. RVTD shall be compensated for all services performed under this agreement up to the effective termination date. 3.2 For Cause. Either party may immediately terminate this agreement for cause upon delivery of written notice to the other party or such later date as may be established by mutual agreement, under any of the following conditions; 3.2.2 If federal or state laws, rules or regulations are modified, changed, or interpreted in such a manner that the services are not longer allowable or appropriate under this agreement; 3.2.3 If any license or certification required by law or regulation required for the provision of the services under this agreement is for any reason denied, revoked, suspended, or not renewed. 4. Publicity. Any publicity or advertising regarding the program by the City shall first be reviewed by RVTD for accuracy and must acknowledge the support of RVTD. R VTD will provide City with appropriate logo for this purpose. 5. Access to Records. The City and its duly authorized representatives shall have access to the records of R VTD and any subcontractors which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, and transcripts. 6. Workers Compensation. RVTD, its subcontractors, if any, and all employees working under this Agreement are subject employers under the Oregon Worker's Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage for all their subject workers. 7. General Liability RVTD, its subcontractors, and all employers working under this Agreement shall comply with Oregon State Laws related to workers compensation, employment, payroll taxes and general liability for loss of property, injury to riders or others. 8. Living Wage RVTD shall comply with chapter 3.12 ofthe Ashland Municipal code by paying a living wage, as defined in this chapter, to all employees performing work under this Agreement and to any subcontractor who performs 50% or more of the service work under this Agreement. RVTD shall post the attached notice predominantly in areas where all employees can easily see it. C:\Documents and Settings\p.jacobsen\Local Settings\Ternporary Internet Files\Content.lE5\HK53CTOT\RVTD ashland contract 17Ju107[1].doc Page 2 of 2 9. Miscellaneous Provisions 9.1 Force Majeure. Neither party shall be responsible for delay or default caused by fire, flood, riot, acts of God, and/or war which are beyond the party's reasonable control. RVTD may terminate this Agreement by written notice after determining such delay or default will reasonably prevent successful performance of this Agreement. 9.2 Amendment. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever without prior written approval ofRVTD and the City. 9.3 Waiver. Either party's failure to enforce any provision of this Agreement shall not constitute a waiver or relinquishment of its right to such performance, nor of its right to enforce any other provision of the Agreement. 9.4 Federal Government Not A Party. The Federal Government is not a party to this Agreement and shall have no obligation to any third party absent the-FederaL-GmLemmen~S-eXpress-written conseRt.---... 9.5 Attorney's Fees. In case of suit, action, proceeding, or arbitration to enforce any rights or conditions of this Agreement, it is mutually agreed that the losing party in such suit, action, proceeding, arbitration or appeal shall pay the prevailing party therein a reasonable attorney's fee in such amount as set by the court or arbitrator hearing such suit, action, proceeding, arbitration or appeal. 9.6 Entire Agreement. This instrument constitutes the entire agreement between the parties. No representations, warranties, promises, guarantees or agreements, oral or written, express or implied, have been made by either party hereto with respect to this Agreement or the vehicles, equipment or drivers to be provided hereunder. Review~ as to form: ( r . . '0 By i {~k..; />1. l I -' DaVId Lohman Legal Counsel for R VTD Date:r0 C' //c '~l By Richard Appice 0 Acting City Atto Date: ROGUE V ALLEY TRANSPORT AnON DIST B~Lt1~__ J lie 'rown General Manager C:\Documents and Settings\p.jacobsen\Local Setlings\Temporary Intemet Files\Content.lE5\HK53CTOnRVTD ashland contract 17 JuI07(1].doc Page 3 of 3 rA' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000182 RVTD. R V TRANS DISTRICT 3200 CRATER LAKE AVE MEDFORD, OR 97504 FOB Point: Terms: Payable on receipt Req. Del. Date: Special Inst: RVTD Services - Fare Reduction ProQram City to pay based upon ridership detailed in attached aQreement. BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 ~ ~gn~u:~7 Page 1 / 1 1\';'~;~:~7'1 1:1i1i.::~aj;t \1'1 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 Req. No.: Dept.: PUBLIC WORKS Contact: Dawn Lamb Confirming? No 210,000.00 SUBTOTAL TAX FREIGHT TOTAL 210 000.00 0.00 0.00 210,000.00 VENDOR COpy CITY OF ASHLAND REQUISITION No. PW-FY2008 Department PW - Streets Vendor RVTD 3200 CRATER LAKE AVENUE MEDFORD OR 97504 Account No. 260.08.12.00.604200 Date August 6, 2007 Requested Delivery Date Deliver To Paula Brown Via (* Note: Please allow approximately two(2) weeks for delivery on items not generally caried in stored. and approximately two (2) months on printing jobs.) Item No. Quantity Unit Description Use of Purchasing Office Only Unit Price Total Price PO No. RVTD Services -~~on in Ashland formal agreement will be executed in July 2007 City to pay based upon ridership detailed in attached agreement. $210,000 for Kari: BID /RFP / EXEMPT: Exempt Contract Start Date: August 1,2007 Contract Completion: August 1, 2008 Insurance on file: YES NO Project No: N/A Job No. Unit No. I hereby certilY that the above items are necessary for the operation of this department and are budgeted Issued By Date Received By rA' G:\pub-wrks\admin\PB Streets\FY08 RVTD Requisition.xls