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Home My WebLink About2007-221 Contract - Central Oregon & Pacific Rail NOTICE OF TRANSMITTAL TO: It::;~/?/~ DATE PROJECT: JOB NO.: SUBJECT: -E. ;A&~7 ~~7/ r/'2)F=;<;ii?7 200."'> -/.") c;.c,n P I J1/J/l/r r THE FOLLOWING ITEMS ARE BEING SENT TO YOU: /. Re'iui..sj/~ h>/ C; OC/rchusp /'),-~.- po,..) L()12 P I kr- u:>r.wA dcn-z-p (a) -/7L, E. 'wv~"7 RP// /' J'l'.FF..SFJ 2 rrS~ ".".,c IQ/)/1;C.r- no m7-gt)5- -fVCI>>? rCJRf) ~ D;~ d O&//CHur;?/ ~/??,.-p~~ ~ cO/'#?~I/ t7V1 r~/7;,07 ENCLOSED ~ UNDER SEPARATE COVER REMARKS: . f;~ 15 05 t nc>d c-c;..// ~ .6I.S 50<7'7 05 6- ;::?CJ, nUA7ie-- " COPIES TO: Department of Public Works Engineering Divisi By: James H. Olso (c:\engineer\nottrans.blk) CITY OF ASHLAND REQUISITION No. PW - FY 2007 Department Public Works / Engineering Vendor Central Oregon & Pacific Railroad POBox 1083 Roseburg OR 97470 Account No. 260.08.12.00.704200 (75%) 26008 35 00 704200 (25%) Date 27-Sep-07 Requested Delivery Date Deliver To Via C' Note" Please allow approximately two(2) weeks for delivery on items nol generally caried in stored. and approximal<:ly two (2) months on printing jobs.) Item No. Quantity Unit Description Use of Purchasing Office Only Unit Price Total Price PO No. Construct concrete railroad crossing surface 102,960.00 per attached agreement approved by City Council on August 7. 2007 Project No. 2005-15 Contract Start Datc: 9/112007 Contract Completion Date: 9/1 0/2007 Job No. Unit No. I hereby certify that the above items are nl:cessary for the operation of this department and arc budgeted ~ I Department Head or Authorized Person Issued By Date Received By r.l' RECEIVED Central Oregon & Pacific Railroad 333 S.E. Mosher P. O. Box 1083 Roseburg, OR 97470 Invoice #: Billing Questions Fax SEP 2 G Z007 M7-905 (541) 957-250~ity of Ashland (541) 957-034'" Name Customer City of Ashland Altn: Paula Brown, PE Public Works Directory City Engineer 20 E. Main Street Ashland State OR Zip Date Location: September 21 , 2007 E. Main Street Add ress City 97520 Date Description Project Amount 9/21/07 New Concrete Crossing Surface Improvements - E. Main Street $102,960.00 E. Main Street MP-428.42, DOT 756416E, Siskiyou Subdivision City of Ashland, OR TOTAL AMOUNT DUE $102,960.00 Please Remit Payments to: Central Oregon & Pacific Railroad P.O. Box 1083 Roseburg, OR 97470 Public Road Improvement 12/04/00 Estimated Costs Form Approved-A VP Law Improvements to Existing Public Road At Grade Crossing For E Main Street, DOT 756416E M.P. 428.4.2 Siskiyou Subdivision Ashland, OR THIS AGREEMENT, executed in duplicate this L day OfltdA..-J;007, by and between CENTRAL OREGON AND PACIFIC RAILROAD COMPANY, a Del~~~ation (hereinafter the "Railroad"), and CITY OF ASHLAND, a municipal corporation of the State of Oregon (hereinafter the "Political Body"), WITNESSETH: RECITALS: The Political Body has requested the Railroad to improve the existing E. Main Street crossing, at grade, along, over and across the Railroad's track and right of way at Mile Post 428.42, Siskiyou Subdivision, DOT No. 756416E, in City of Ashland, Jackson County, Oregon to which the Railroad is agreeable, but solely upon terms and conditions hereinafter set forth. AGREEMENT: NOW THEREFORE, in consideration of the premises and of the promises and conditions hereinafter set forth, the parties hereto agree as follows: 1. The Railroad shall furnish all labor, material, equipment and supervision for, and shall (a) remove the existing asphalt crossing, (b) install a 80 ft. +- precast concrete crossing, (c) field weld rail, (d) relay track at crossing with 136## rail, (e) renew the crossties, and (f) surface the track with new ballast, all at the intersection of the Railroad's main line Siskiyou Subdivision with E. Main Street at Mile Post 428.42 in AsWand, Jackson County, Oregon, as shown generally on Political Body's print sheet No.3, marked Exhibit A, hereto attached and hereby made a part hereof. 2. The Political Body agrees to reimburse the Railroad for one hundred percent (100%) of Railroad's actual labor and material costs associated with the work and materials described in Section I above. The Railroad estimates such cost to be One Hundred Fourteen Thousand One Hundred and Twenty-five Dollars ($114,125.00), as set forth in Estimate dated June 20, 2007 marked Exhibit B, hereto attached and hereby made a part hereof. During the performance of such work the Railroad will provide progressive billing to Political Body based on Railroad's actual costs. Actual costs to the Railroad shall include customary additives to materials, services and labor provided by the Railroad. Within 120 Days after Railroad has completed its work, the Railroad will submit a final billing to Political Body for any balance owed. Political Body shall pay the Railroad within thirty (30) days of its receipt of all bills submitted by the Railroad. 3. The Railroad, at its cost, shall maintain the crossing between the track tie ends. If, in the future, the Political Body elects to have the surfacing material between the track tie ends replaced with paving or some surfacing material other than timber planking, the Railroad, at the Political Body's expense, shall install such replacement surfacing. 4. The Political Body, at its sole cost and expense, shall provide any/all traffic control including full road closure, barricades, and all detour signing for the crossing work, provide all labor, material and e~':l'J'';'1'U_u....ut tv .i.u~k1n .....u1J......ld~ VI (1;:)pl1dlt ;::,hc:;cl a.pplU(llo,;.h~, ;:)i:lWI..,;Ull\RlJWi1y,---and-ifrequired, will install advanced warning signs, and pavement markings in compliance and conformance with the Manual on Uniform Traffic Control Devices. C:\Docwnc:nts.,.js.ttingslpkmOl\MyOoauncu13\E.Main.AtblatdagmLdoc I Public Road Improvement 12/04/00 Estimated Costs Form Approved-A VP Law 5. If Political Body's contractor(s) islare perfmming any worle described in Section 4 above, then the Political Body shall require its contractor(s) to execute the Railroad's standard and current form of Contractor's Right of Entry Agreement. Political Body acknowledges receipt of a copy of the Contractor's Right of Entry .Agreement and understanding of its terms, provisions, and requirements, and will inform its contractor( s) of the need to execute the Agreement. Under no circumstances will the Political Body's contractor( s) be allowed onto the Railroad's premises without first executing the Contractor's Right of Entry Agreement. 6. Fiber optic cable systems may be buried on the Railroad's property. Protection of the fiber optic cable systems is of extreme importance since any break could disrupt service to users resulting in business interruption and loss of revenue and profits. Political Body or its contractor(s) shall telephone the Railroad during nonna! business hours (7:00 8.m. to 9:00 p.m., Central Time, Monday through Friday, except holidays) at 1-800-336-9193 (also a 24-hour number, 7 day number for emergency calls) to determine if fiber optic cable is buried anywhere on the Railroad's premises to be used by the Political Body or its contractor(s). If it is, Political Body or its contactor(s) will telephone the teleconununications company(ies) involved, arrange for 8 cable locator, and make arrangements for relocation or other protection of the fiber optic cable prior to beginning any work on the Railroad', premises. 7. The Political Body, for itself and for its successors and assigns, he.reby waives any right of ass~f against the Railroad, as an adjacent property owner, for any and all improvemeuts made under this agreemem. 8. Covenants herein shall inure to or bind each party's successors and assigns; provided, no right of the Political Body shall be transferred or assigned, either voluntarily or involuntari1y, except by express written agreement acceptable to the Railroad. 9. The Political Body shall, when ret.urni.ng this agreement to the Railroad (signed), cause SlIlIle to be accompanied by such Order, Resolution, or Or<!;n:mr.e of the governing body of the Political Body, passed and approved as by law prescnbed, and duly certified, evidencing the authority of the person executing this agreement on behalf of the Political Body with the power so to do, "and which also will certify that funds have been appropriated and are available for the payment of any SWIlS herein agreed to be paid by Political Body. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the date and year first hereinabove written. CENTRAL OREGON AND PACIFIC RAll-ROAD BY~~' Title: oj{~~ " ~ City Clerk Pursuant to Resolution/Order dated hereto attached. .> C~"'~I'My~..tlLMIM.AMooooI",,- 2 ~ :~ ,t .~ :~ I ---Li ~).i / ~(" i. 7e r(~ .;:-.....") ,p' ~'" .>~ ':' -----I :-----r-- ;: , +1- ~ I .~ ~ ~ o o ~ .7 ,. ;:- , / CJ -, ~ ::b i r ~6S~ J:J3rotid ,;/0 DNINNlfJ3fI ()(J'09+1 JfN"Y 15 i; "SiLl ! ' , ' , ! I, I J S> ..!~ I l~__."":~ ~--- ",,,.6 ~ 8Er5S (MOd ...q7! tU8~ OZ:.6 i. .~ ~" r Z cc o o ~::: I' ~x -"' ! ~~ ~ 0;.1 ~ :n :;'~I ~ o '1 '1;' ~ ~: ~;~12~ ~ 0;: Ii;' ~i '> e ;,; :~ 11'" i" ~; IdW~; ~ ~ ~ 91 : ~ i z I IJiI~ III ~f ,- f ,~ f ~[ fil' ~ iii : :tIt ~ j:1 ~ Ii: i Iii · II ~ I ~ ~~ , , ~~ b&2t &%t+ , . ~5 ; .J.:J3{'(RJd ~ ON3 .[9+ . OU99+i!..If.... _ ..IS " " , ./7\ / / . / I" "l.{ ,.,~ .. ~~ ~l;l ~ti- ~~ c, ~ ~ ~ !'f i i~ .. I~ ~ ~ !I " 01 l , , @@ @ ~," = @ 8 8 ,,' ~ ~~ ">!~ '3, o~ _8 8 ~f. ~ ~~ ~~[ ~~ ~~ ~~ ~~g ~ 'il :;,~ ~Q "":...!;? ",,;- ~--'" ii' ~ :; ..:; ~! "i "" .~~ .~% 0 'i ,"! ~" n ~~ ",l f ~~ ~~"" ol 8~ n~ ~-n . :" ... i. _I ~~ ~U5 p2 f"'~ - e- Bg ~;~ I\I;}> -~ ~ -", ~~ <:> _~ ~ ~ p 6\5 !!> ~-~ '" f ~ = ~ -<- ---- " I: [', ~ ~~" ~ ^-'o BY~-") ,ce; / ' --0 //' I . ~ " , ;; . . / m > ": ;;&' 'C~ :i! ili '" : I' 00+, "Vi, il' II! I, -'_,,'\6 '-- \\_c~+rJ/" 'X"- '-'<,.,,-b-"" ---- ".is -~ 3JA.Oti 0" __08 BEiG8 lf~ ~ f ~ ~ ~ :n : 3. ~" ~" 1 I · ~ r.,/i '" t~ - .. i ~;~: ~~ $ ~ ~~.:.~~. ~ & 8 ",'" a; <l. ~ ,,~ :!:' '" ~ "l L ;.; ~ ~ ~~ ". 1l. , " . ~ ~ :;::0"' Sill. C' >It 0_ rJj~N_ 5"Q~ . 0 ~: . S' .." !O2 = 0 Q,' ('l ~ ~ ,. ~ ~ o g; ~ 2 o '" a ~ '" w CENTRAL OREGON & PACIFIC RAILROAD, INC. 6) Patrick A Kerr Asst. General ManagerMEngineering 333 S.E. Mosher Avenue. Roseburg, OR. 97470. Phone: 541.957.2509. Fax: 541.957.3732 June 20, 2007 Paula Brown, PE Public Works Director City Engineer City of Ashland 20 E. Main Street Ashland, OR 97520 RE: proposed new concrete crossing surface improvements to E. Main Street, MP-428.42, DOT 756416E, Siskiyou Subdivision, City of Ashland Oregon Mrs. Brown, Per your request the estimated cost for the proposed crossing improvements to E. Main Street, MP-428.42, DOT 756416E, Siskiyou Subdivision, City of Ashland Oregon is below. The proposed improvements include but are not limited to; upgrade the existing main line crossing surface from asphalt to new concrete surface including sidewalk requirements. If the City approves of this estimated cost for this project, please send me a letter of concurrence so we can continue to process this project for a final agreement. This estimate does not include any permits, paving and traffic control by others including full road closure by others or any real estate requirements. Crossing Surface work $114,125 If you have any questions, please contact me directly at 541-957-2509. S~ ~"V ~ Patrick Kerr Asst General Manager-Engineering !!t~ ~@ A RailAmerica Company :Ex k~G;~ E , - r., CiTY RECORDER Page 1 /1 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 r":l';'-~'}';"'I VENDOR: 012699 CENTRAL OREGON & PACIFIC RAIL PO BOX 1083 ROSEBURG, OR 97470 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confinnlng? No Construct concrete railroad crossinq surface per attached aqreement approved by City Council on Auqust 7, 2007 102,960.00 Project 2005-15 Contract start date: 09/01/2007 Completion date 09/10/2007 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 102 960.00 0.00 0.00 102,960.00 E 260.08.12.00.70420 E 260.08.35.00.70420 200515.120 200515.120 77 220.00 25 740.00 ,d,( ~_ 1'1{,,/o7 A orized Signature VENDOR COPY