HomeMy WebLinkAbout2003-0527 Audit MIN
Audit Committee
Draft Minutes - Revised
May 27, 9:00am
City Hall, Finance Department,
Staff Meeting Room, 20 East Main
CALL TO ORDER
Chairperson Marty Levine called the meeting to order at 9:04am.
ROLL CALL & INTRODUCTIONS
Present: Committee Members Roberta Stebbins, CPA, Marty Levine, CPA, Al Case, CPA and City Recorder/Treasurer Barbara Christensen. Council Liaison, Mayor Alan DeBoer and Staff Liaison
Lee Tuneberg.
APPROVAL OF MINUTES
Stebbins/DeBoer m/s to approve the January 30, 2003 minutes with no changes. Voice Vote: ALL AYES.
Levine provided history of committee, responsibilities and advisory nature to Council per resolution 2003-07 as background information for new member Case.
REPORT ON LETTER FROM AUDITOR – LEE TUNEBERG
Tuneberg reviewed the charge from the Committee from the prior meeting and the written request forwarded to auditor Pauly Rogers & Associates regarding a change in scope of the annual
audit. Specifically, the committees interest to hear from the auditors the opinion if an audit of individual business practices on a “going concern” perspective fell outside the scope
of the existing contract and what the additional work would cost. Tuneberg reviewed the response letter (attached) that reported such a review is outside the scope and the auditor
provided staff rates and an estimate of approximately $2,000 per individual report.
Committee discussed the need and timing of such a study to be done for Ashland Fiber Network. Discussion culminated in a consensus that the going concern issue for AFN would be put
on hold at this time due to the ad hoc committee reconvening to address a revised business plan. It was noted that the budget committee will also be meeting in that timeframe as a
follow-up to the approval process for FY 2003-04.
Committee discussed the need and timing of a study to be done for the Ashland Ambulance service being in town and extending outside Ashland’s City limits. Concern from the committee
pertains to the cost for providing such a service, appropriateness of fees being charged including the Fire Med program and any potential losses or subsidy existing to the unincorporated
area.
Christensen/Stebbins m/s to request an “agreed upon procedures report” to be prepared and presented to the Audit Committee by the auditors on the ambulance service currently being provided.
Voice Vote: ALL AYES.
Discussion continued with the committee directing Tuneberg to contact the auditor for a more firm quote and to coordinate the timing of the ambulance service review to coincide with
the annual audit field work already scheduled in September and the report to be presented by the auditors in or about October.
ADJOURNMENT
Meeting was adjourned at 10:20am.
Respectfully submitted, Lee Tuneberg, Finance Director