HomeMy WebLinkAbout2008-012 Contract - Cartegraph Systems
CarteGraph Systems, Inc.
Contract for Software/Services & Subscriptions
3600 Digital Drive, Dubuque, IA 52003 Date:
800-618.2656. 563.556-8120 Completed By:
583.556-8149 (fax) Expiration Date:
Cart6Graph Systems, Inc. Federal 10: 42-1419553
2n /2008
Dave Samson
3/8/2008
Company
Contact
Department
Addre..
Addre..
City
City of Ashland
Jason Wegner
o
90 N. Mountain Ave.
Street Dept
Ashland State
OR
E-mail
Phone/Ext
Fax
Ship To
Llcen.. To
97520
(541 )552-2417
(541 )552-2328
See Notes section
See Notes section
ZIP
Description D.ta... QUllntity Uat Prlce/Unlt Extended Price
GEODA T Aconnect-Personal Software & Maintenance 1 $2 595.00 S 2.595.00
GISdirector Software & Maintenance 1 $5,189.00 $ 5. 189.00
-
.
-
-
-
S -
$ -
-
.
.
.
.
.
.
.
.
Maintenance is coterminous with current agreements Sub Total 1 $ 7,784.00
Maintenance Term Sign Date thru 31-Mar-Ga Incentiv. $ (1,888.00)
Sub Total 2 $ 5,816.00
Tax Rate: 0.00% Sa I.. Tax $ .
Maintenance Renewal Budget Amount l I Shipping $ -
Total $ 5,1'6.00
lp.o. .
Please fax a copy of your PO along with the signed proposal
Not..
If a provision for services is included in this agreement, CartltGraph Systems shall be reimbursed for an reasonable out-of-pocket costs, including,
but not limited to, travel, lodging, and meals. Out-of-pocket expenses are billed and due separately. Services must be scheduled and used within
six months of agreement signing.
Acceptance and payment terms
...yment ..... fer .u 1otlwaIw. IervIcea ... S..-crtptlona .. net 30 ct.,s. Upon signing of this Proposal, Software and Software SupportlMaintenance or Subscriptions wi be
i1voiced and Software wi be shipped. Paid Services wi be billed upon completion. Please provide a purchase order and sign below. If your organization does not utilze a purchase
order system, please sign below and your organization wiD be billed accordi1g to the tenns of this Proposal. This Proposal constitutes the complete and exclusive agreement between
CartAGraph Systems Inc. and the above company superseding aD other proposals, oral or written and aU other communication, with respect to the tenns of the agreement.
Accepted by
X~~
City of Ashland
X ~."'V"\ {J. ~-----
CartlG...ph Systems, Inc.
217/2008
Date
CiTY RECORDER
Page 1 /1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
I I
~DAlE
2/6/2008
;POSNuuaSR, 'I
08103 .
VENDOR: 000455
CARTEGRAPH SYSTEMS INC
3600 DIGITAl. DR
DUBUQUE, IA 52003
SHIP TO: Ashland Water Department
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Speciallnst:
Req. No.:
Dept: PUBLIC WORKS
Conblct: Terry Ellis
Conflnning? No
1.00 Each
GEODATAconnect-Personal Software &
Maintenance
GISdirector Software & Maintenance
Incentive
:lIQIt~P.
2,595.00
<......---."..,-,.. ,'.'.':-,- -..,-,;',/,.-, '-:'-'
"M'.__-'
2,595.00
1.00 Each
5,189.00
5,189.00
1 ,888.00
Bill TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
5 896.00
ds{ ~ ~~Dah'~ ~r
VENDOR COpy
CITY OF
ASHLAND
REQUISITION FORM
Date of Request I 2./")"/06
,
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of Delivery/Service:
Vendor HeIne
Address
City, state, Zip
Telephone Number
Fax Number
Contact Name
c~~~ .
~bOO D\.:)..k\ 1) ~
{)..-1 ~ ~ ~'" ~ , A ~o~
I-Aot:>- b ee.. ~Sb
SOLICITATION PROCESS
SmIII Procurement
o Less than $5.000
o aIDes (Optional)
Intermediate Procurement
o (3) Writien Quotes
(C~ at1ached)
. Sole SOll"C8
o Written findings attached
~ Quote or aUached
CooDerative Proanment
o State of ORN/A con1ract
o Other government agency contract
D Copy of contract attached
o CoNract#
o Invitation to Bid
(C~ on file)
o Reauest for Prooosal
(Copies on file)
o Soeciall ExemDt
o Written findings attached
o Quote or I attached
o Emeraencv
o Written findings attached
o Quote or Pr I attached
DescrIption of SERVICES
?\.1rc.-~ f::rGoO~~ ~ G:rl~ d\~~ -b
UJ ~p\"~+ OUt' ~~~~^~ Co~~ ~",d...
~r~~. 'flt~~ L..o,l{ ~b\~ b-l ~ c:u...cl Cc..rks", $
1'> T4l'<-:' ~ e..~ oJ\u.r
Per aCtached PROPOSAL
S-SCJe,.oo
Item .. Quantity Unit
Description of MATERIALS
Unit Price
Total Cost
TOTaCOST
0 Per aft.ached QUOTE
$ SB" ~ .~
Project Number - - - - - - - - - -
Account Number~!..'f -~-17-9Q- ~_~l~~c
* Items and sefVices must be charged to the appropriate a;count numbets for the financials to reffect the actuci expenditures accurately.
By signing this requisition fonnt I certify that the infonnation provided above meets the City of Ashland public contracting requirements,
and the documentation can be provided upon request.
Employee Signature: ~~. ___ ~ SupervisorJDept Head Sign~ 0 ~ C 't:J2JL:-
...... ...
CITY OF
ASHLAND
Memo
DATE:
February 5, 2008
TO:
Lee Tuneberg, Finance Director
FROM:
Terry Ellis, Public Works Superintendent
RE:
Sole-Source Procurement- GEODA TAconnect-Personal
GISdirector
A number of years ago, the Public Works Department purchased a Computer Maintenance Management
Program for the use in the Water, Wastewater, and Street Departments. With this program we create
and close work orders, track activities, keep histories on inspection and maintenance activities, and
create work schedules. In the past we have never been able to "talk" to the mapping portion that is
maintained by our Engineering Division. This new software will allow us to do that. This will assist us
. immensely in our efforts to accurately document and maintain our systems. Data will be entered one
time instead of multiple times. This will not only save us time, it will help us eliminate possible errors
in the data entry.
Thank you,
~c.. ~
Terry C Ellis
Public Works Superintendent
DEPARTMENT HERE
Street Address
Ash~nd,croegon97520
\fI\HW .ash\and.or .us
Tel: 541-488-6002
Fax: 541-488-5311
Try: 800-735-2900
~A'