HomeMy WebLinkAbout2008-031 Contract - Brown & Caldwell
ENGINEERING SERVICES CONTRACT
Consultant services contract made on the date specified below in Recital A between the City and Consultant as
follows: .
Recitals:
A. The following information applies to this contract
CITY: CITY OF ASHLAND Consultant BROWN AND CALDWELL
City Hall Address: 6500 SW Macadam Avenue, Suite 200
20 E. Main St. PORTLAND OR 97239
Ashland, Oregon 97520
(541) 488-6002 Telephone: 503/977 -6632
FAX: (541) 488-5311 FAX: 503/244-9095
Date of this agreement August 15, 2006 B: RFP date: April 7, 2006
Proposal date: May 18, 2006
2.2. Contracting officer: James Olson, Interim Public Works Director
2.4. Project WTP Process Improvements
6. Consultant's representative: Robert F. Willis, PE
8.3. Maximum contract amountNTE $25,000
B. AMENDMENT NO.2
1. Modification to Section 5. Consultinq Services.
In accordance with the existing scope of services in this contract, the following additional consultant services
are added as further defined in Exhibits A & B, attached.
Item No. Description Amount
A Proiect Manaqement $ 3,000
B Reeder Reservoir Water Quality Enhancement $61,636
C Construction Services Value Enhancements $ 6,152
C Water Treatment Plant Operation Improvements $ 2,212
G:\pub-wrks\eng\06-02\A \B&C\amendment 2\finalfinal\Ashland \X'TP Contract Amendment #2, 2-15-08.doc
2. Modification of Section 8. Payment
8.3 Total payment under this contract shall not exceed the following adjusted total contract amount:
A.
B.
C.
Original Contract
Amendment No. 1
Amendment No. 2
$25,000
237,337
73,000
$335,337
Adjusted total contract amount
CONSULTANT A
By: ~~~ ~
Signature
CITY OF ASHLAND
By: ~ c(/..--,,~ ~~Q
Lee Tuneberg
Administrative Services! Finance Director
Bryan Paulson
Printed Name
Its: Vice President
Fed 10# 94-1446346
REVIEWED AS TO FORM:
By:
REVIEWED AS TO CONTENT:
f
By:
(For City use only)
Go\pub-wrks\eng\06-02\A \B&C\amendment 2\finalfinal\Ashland \vrp Contract Amendment #2, 2-15-08.doc
EXHIBIT A - Amendment 2
City of AsWand
Water Treatment Plant Improvements
Scope of Services
The services to be provided under the contract include the design and construction services for
improvements found to be necessary to improve the operation and capacity of the Ashland water
treatment plant and to study and improve the quality of water in Reeder Reservoir. Amendment 2
includes several minor additions to the existing contract scope found necessary or advantageous to
add to the project. During the period of the project, algae concentrations in Reeder Reservoir
reached new highs and resulted in numerous taste and odor complaints from citizens. The on-
going study of Reeder Reservoir has identified options to help control the algae concentrations.
Amendment 2 will provide consultant services to implement the initial recommendations before the
summer of 2008. The amendment will also add consultant services to allow the water treatment
plant to better maintain its capacity during periods of higher algae concentrations.
The level of effort for these services is detailed in the Fee Estimate and Staffing Plan in Exhibit B.
The level of effort provided is based on the revised project being completed by December 1, 2008.
PHASE 200 Project Management
Task 100 Project Management
· Provide additional project management services to extend the project scope and duration to
include the additional services included in Amendment 2.
Task 300 Project Closeout and As-builts
· Provide minor additional consultant services to include additional records required for the
additional scope in Amendment 2.
PHASE 240 Reeder Reservoir Study
Task 200 Inspection of Dam
· Contract and coordinate use of divers to inspect the dam's outlet structure's valves to determine
the reason they will not properly close. Clean the valve seats and provide visual confirmation
that the valves are working properly after cleaning.
Task 600 Toxic Algae Sampling
· Take 3 water samples to be tested for algae concentrations and for the presence of algal toxins.
One each from Reeder Reservoir, the inlet to the WTP and from the WTP finished water outlet.
A set of three samples shall be taken in the as necessary to monitor the reservoir algae
concentrations.
Exhibit A - Amendment 2
Page I of 2
.
Provide interim reports on toxin and algae concentrations to City staff after each sampling
sequence.
Task 700 Reservoir Circulation Improvements Study
.
Install two reservoir circulation devices in Reeder Reservoir at locations to disrupt the algae
growth patterns and reduce the nutrients available to support algal growth. Provide the
equipment for 3 months and make available an option for the City to purchase the units.
.
Prepare a tech memo containing the results of the algae sampling and the impact of the reservoir
circulation devices. Make a recommendation concerning the benefit to the City of purchasing
the circulation devices.
PHASE 280 Construction Services
Task 200 Office Engineering - Consultant services to assist the City in value engineering with the
water treatment plant contractor to make revisions to the contract work to take advantage of
efficiencies identified during project start-up and the following construction period.
PHASE 290 Filter Operation Improvements
The project pre-design report identified several process control changes that would assist the water
plant in obtaining its full rated capacity. Some of the recommendations can be made by plant staff.
This new phase is being added to provide some minor consultant assistance to allow completion of
the recommended improvements.
Task 100 Process Design Revisions - Consultant services to assist City staff and contractors in
reprogramming the SCADA system to provide enhanced operation of the water treatment plant
operation.
Task 200 Implementation Review - Consultant services to review the reprogrammed SCADA
controls and work with City staff to begin operation of the new system.
Exhibit A - Amendment 2
Page 2 of2
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r~'
CITY OF
ASHLAND
20 E MAIN ST
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 008217
BROWN & CALDWELL
PO BOX 45208
SAN FRANCISCO, CA 94145-0208
FOB Point:
Terms: Net
Req. Del. Date: 5/18/2006
Speciallnst:
Quanti
UriitDes~ijJon
THIS IS A REVISED PURCHASE ORDER
BLANKET PURCHASE ORDER
Enqineerinq recommendations for process
improvements at the Water Treatment
Plant to achieve hiqher functions.
RFP
Date of aqreement: Auqust 15, 2006
Beqinninq date: May 18, 2006
Completion date: January 1, 2008
Processed chanqe order 05/15/2007
Chanqe Order No. 1 Addition of Phase /I
& III Services and Reeder Reservoir
Study $237,337.00
Item A - Desiqn Services for Treatment
Plant Improvements (Phase II)
$149,378.00
Item B - Construction Services for
Treatment Plant Improvements (Phase
/II) $26,835.00
Item C - Reeder Reservoir Study
$61,124.00
Processed chanqe order 02/29/2008
Chanqe Order No.2, Addition of Phase
II & 1/1 Services and Reeder Reservoir
Study $73,000 (Item A - Project Mqmt
$3,000.00: Item B - Reeder Reservoir
BILL TO:
~~c;Qt.llltiNum~r
E 670.08.19.00.70420
E 670.08.37.00.70420
ProjectNum~r
E 200602.100
E 200602.100
Amount Account Number
268269.60
67 067.40
;?4& fl. 100
Allfh""..i"of'4 C::i_n",+...^
Page 1 / 2
DATE
7/1/2007
" '"
PO Nl;JMBER
07128
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
Req. No.:
Dept.: PUBLIC WORKS
Contact: Jim Olson
Confirming? No
25,000.00
237,337.00
73,000.00
SUBTOTAL
TAX
FREIGHT
TOTAL
VFONnnl'l r.npv
Page 2 / 2
r~'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
DATE
7/1/2007
~ I
"PONOMBER
07128
VENDOR: 008217
BROWN & CALDWELL
PO BOX 45208
SAN FRANCISCO, CA 94145-0208
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date: 5/18/2006
Speciallnst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Jim Olson
Confirming? No
Quantity Unit DesCrlPtion .... "nlt.ad. . .. ~iPtil:.
Water Quality Enhancement $61,636.00;
Item C - Construction Services Value
Enhancements $6,152.00; Item D - Water
Treatment Plant Operation Improvements
$2,212.00)
ChanQe order for $73,000 was approved
by Council on the consent aQenda at the
Febliuary 5, 2008 council meetinQ.
SUBTOTAL 335337.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 335,337.00
ASHLAND, OR 97520
~~oudtfN urn ber Proj e ctN urn ber Amount . AccollntNurritier 'PI-O~(8ilmifr;i ).' .;1
__~.Jt-. AIl:h~~n~~~/()~-
VENDOR Copy
CITY OF
ASHLAND
REQUISTION FORM
Date of Request:
THIS IS A REQUEST FOR A:
[Xl Change Order (existing PO# 7128)
Required Date of DeliveryIService:_~.;~t!.il.~
Vendor Name:
Address:
City, State, Zip
Phone:
Project Title:
Project Number:
BROWN & CALDWELL
PO BOX 45208
SAN FRANCISCO CA 94145-0208
503 I 977.6632
WATER TREATMENT PLANT PROCESS IMPROVEMENTS
06-02
Services Only Solicitation Process:
[ ] Exempt [ ] 3 Written Quotes (copies
attached)
[ ] SoJe Source [ ) Invitation to Elid (copies on
file)
[ ] Less than $5000 IX] Request for Proposal
(copies on file)
Description
Total Cost
CHANGE ORDER NO.1
Ori inal Contract Cost for the Water Treatment Plant Process Improvements
REEDER RESERVOIR STUDY $73,000
Item A - Project Mana ement
Item B - Reeder Reservoir Water Quality Enhancement
Item C - Construction Services Value Enhancements
Item C - Water Treatment Plant Operation Improvements
Account Number 670.08.19.00.704200 = 80% ($248,269.60)
"Please attach the Original signed contract and Insurance Certificates.
Account Number
Supervisorl Dept. Head Signature:
tha t e above request meets with Ctiy of Ashland So/ieitiation Process requirem
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'--" L Updated on: 7/15/02
G:Pubwr1<sIEngI06-02 Brown & Caldwell CO No 2.xls
CITY OF
~SHLAND
PROJECT ACCOUNTING WORKSHEET
PROJECT NUMBER (YEAR XX)
PROJECT TITLE
2006021
IWATER TREATMENT PLANT PROCESS IMPROVEMENTS
PROJECT DESCRIPTION
The Water Treatment Plant treats raw water to treated water at 7.5 MGD. This process
evaluation is hoping to discover ways of increasing the rate to 10 MGD. Recommendations
within the completed evaluation will be used to prioritize and budget future physical improvements.
Department
Project Manager
Department Head
Public Works - Water Supply
Pieter Smeenk
Paula Brown
BUDGET INFORMATION
Identify fiscal year I potential splits I FY07
Identify Funding Codes
670.08.19.00.702400 -75% I $ 18,750.00
670.08.38.00.704200 - 25% I $ 6,250.00
Water Treatment Plant Contracted Proiects
and Funding Code names
DESIGN .100
Engineer Name Brown & Caldwell
PO 7128
COST $ 25,000.00
Change Orders 1 $ 237,337.00
2 $ 73,000.00
3
4
$ 335,337.00
CONSTRUCTION .120
contractor name Triad Mechanical
PO pending
budget estimate
bid I contract total $ 969,322.00
changes
total $ 969,322.00
CONSTRUCTION MANAGEMENT .150
engineer name
PO
budget estimate
bid I contract total
changes
total
PERMIT COSTS (Building Dept) .170
budget estimate $ 4,000.00
final costs
Miscellaneous Costs: ~;.,
Advertising $ 307.50 80451
Cut N'Break $ 127.50 78797
Total: $ 1,309,094.00
G:Pub-wrks/eng/depl-admin/engineer/projectl06-02 Proj Acct Worksheet.xls